Academic Reporting Checklist - Beginning of Reporting Period

Ensure that all assessable Subjects have the following details correctly entered:

• The ‘Active’ field is set to ‘Yes'.

• The ‘Academic Reporting Description’ is correct.

• The ‘Reporting Flag’ is set to 'Yes', for academic results to be entered.

• The ‘LMS Flag’ is set to ‘Yes’, so that Activities can be created and assessed.

• The ‘Department’ is correct, so that ‘HODs’, ‘Department Administrators’ can access Subject Class information for all teachers within their department.

• The ‘Subject Area' is correct, so that ‘Central Repository Co-Ordinators’ can be set up and manage Learning Objects in the Central Repository. This will also determine the top-level Subject Area folder where the Subject’s Activities and other Learning Objects are filed in the school's Central Repository.

Subjects are automatically generated and added to Teacher records when uploading the Timetable. As the data within the timetable changes, the TASS.web program Student Admin > Timetable will automatically update the Teacher Subject records to ensure they are in sync. For more information, refer to 'Timetable Rollover Checklist (Year and Term/Semester)'.

Schools not using the TASS.web Timetable module can maintain Teacher Subject records manually in TASS.web program Student Admin > Teacher Records > Teachers > ‘Subjects’ tab.

‘H.O.D.s’ and ‘Department Administrators’ can access the Staff Kiosk Assessment programs for all Subject Classes and Teachers within their department.

These users can assign Activities to multiple subject classes in webBook program Progressive Assessment and Staff Kiosk program Assessment.

Note that they must also be given the Reporting User Maintenance Access Level of 'Restricted Supervisor Access' or 'Unrestricted Supervisor Access' to determine what level of interaction they can have with the other Teacher's activities. (This is covered further below in Step 18).

The ‘Subject Areas’ define the top-level folder where Teachers will file Activities and other Learning Objects in Staff Kiosk Assessment > Learning Objects (Maintain & Assign).

The ‘Central Repository Co-Ordinator’ has full edit and delete rights over any Learning Objects (Activities, Resources, Questions and Online Tests) filed in the Central Repository for this Subject Area. They can also maintain Topics.

Set the 'IA Lock' to 'Staff Kiosk Only', so that staff are not able to access the reporting period in Staff Kiosk at this stage. This allows time for the set-up process prior to allowing staff to access the reporting period in Staff Kiosk Assessment.

‘Objectives’ are used to record results. They can be selected and used for ‘Activity Assessment Criteria’, ‘Final Results’ and ‘Overall Subject Grades’ in Staff Kiosk Assessment programs.

‘Objective Groups’ are used to group ‘Objectives’ together in Staff Kiosk Assessment > Enter Results and Comments and on Academic Reports.

‘Assessment Methods’ need to be set up for each Objective. They are used to calculate and validate results in Staff Kiosk Assessment. ‘Assessment Methods’ and ‘Objectives’ are linked together using 'Result Formats' in Step 13.

‘Result Formats’ must be set up for each ‘Report Type’ ‘Year Level’ and ‘Subject’ that will be assessed. They determine how ‘Objectives’ appear in Staff Kiosk Assessment and on Academic Reports.

The ‘Result Format’ also determines the Objectives display order, the ‘Assessment Method’ to be used for marking.

The Progressive Assessment Type determines how each Objective will be used for ‘Activity Assessment Criteria’, ‘Final Results’ or ‘Overall Subject Grades’ in the Staff Kiosk Assessment > Markbook or Enter Results and Comments programs.

These ‘Comments’ are available to teachers in the ‘Comment Bank’ when entering comments in Staff Kiosk Assessment programs Activity Planner, Markbook and Enter Results and Comments.

‘Result Based Comments’ are only necessary if you intend to have the student academic report include a 'Result Related Comment' that is determined by the result each student achieves. e.g. If the Student receives the result of 'COM', the report would print 'Competent'.

Calculation Rules are required for Staff to use the 'Calculate Results' function in Staff Kiosk Assessment > Markbook for Activity Total Scores, Final Results and Overall Subject Grades and in Staff Kiosk Assessment > Activity Planner for Activity Total Scores only.

To perform calculations, each possible non-numeric grade must be assigned a numeric value range in a Calculation Rule. (e.g., A+ = 15 to 15, A = 14 to 14, A- = 13 to 13, etc.).

Teachers must be assigned to a ‘Reporting Period’ to access the appropriate classes in Markbook.

Teachers must be assigned the appropriate Access Level to access the appropriate classes in Markbook.

Teachers must be assigned the ‘Markbook' and 'Enter Results and Comments’ permissions to view and use Staff Kiosk Assessment > Markbook.

The Staff Kiosk user who is adjusting the Assessment Parameters must be assigned the Assessment 'Parameters (Setup)' permission in TASS.web program System Admin > Users > Portal Security Permissions.

Examples:

• Check Teachers can access the correct Subjects/Classes in My Classes and Markbook.

• Check classes contain the correct Students.

• Check Teachers can create or assign Activities to their classes in Learning Objects (Maintain and Assign).

• Check Teachers can view Activities in the Activity Planner.

• Check Teachers can access the relevant ‘Reporting Period’ (also known as ‘Result Period’) in Markbook.

• Check Teachers can access the ‘Activity Assessment', ‘Enter Results and Comments’ and 'Results Grid’ links in Markbook for their Subject classes.

• Check Markbook displays the correct Objectives in the Final Results and Overall Subject Grades sections.

• Check Teachers can enter results appropriately, according to the Objective's Assessment Methods.

• Check Teachers can Calculate Final Results and Overall Subject Grades appropriately, and the Calculation Rules are correct.