Staff Kiosk Toolbar

Overview

The Staff Kiosk Toolbar is available in the top right corner of your screen for the entire duration of your session in Staff Kiosk. It includes shortcuts for the Student Search, displays alerts for notifications, and provides a shortcut to TrackOne (if your school has this API enabled). Additionally, you can access the TASS Knowledge Base and a Login menu drop-down list from the toolbar. You also have the option to log out of Staff Kiosk and hide the banner to enlarge the page.

Student Search

Use the 'Student Search' to find a student and access the Student Profile page.

For more information, refer to Student Search.

Notifications

The 'Alerts' icon in the top right corner of the screen will display in red when you have one or more current Notifications. Hover over this icon to display your current notifications.

To acknowledge that you have read a notification, click the 'Acknowledge' box. The notification will no longer be visible.

The Staff Kiosk programs that can initiate notifications include:

Pastoral Care > PC Entries
Staff > Meetings/Communications
Staff > Notifications
Events > Creating/Editing an Event and Payment
Events > Approving an Event and Payments

Video Library

Use the 'Video Library' icon to access the TASS Video Library. An extensive range of short instructional movies are available for you to watch covering various aspects of Staff Kiosk.

Accessing TrackOne

Use the 'TrackOne' icon to access TrackOne Analytics. This icon is only visible to schools with a TrackOne licence.

Accessing webBook

Click the 'webBook' icon to access webBook.

From v01.060.01.200, webBook is no longer accessible. The webBook icon has been removed from the Staff Kiosk toolbar. The features previously offered by webBook are now available in Staff Kiosk Assessment > Markbook and Enter Results and Comments.

User Help

The ‘question mark’ icon is used to access Staff Kiosk online help in the TASS Knowledge Base.

Login Menu

Hover over your Profile Name to access the login menu options:

Login History

This provides a history with dates and times of your recent Staff Kiosk logins, including failed login attempts.

About

Displays the version of TASS that is running.

Change Password

Allows users to update their passwords.

Preferences

Homepage Year Group Preferences

Several Staff Kiosk homepage programs will filter the data that is returned based on the 'Year Level Preferences' that you enter here, e.g. If you teach in the Senior school, you could select years 11 and 12. Program Homepage > Today's Absentees will only display the absentee records for students in Years 11 and 12.

My Email Signature

If your school uses SMTP (simple mail transfer protocol) for emails that are generated from Staff Kiosk, you need to enter your email signature here. The rich text editor can be used to format the appearance of your email signature (for example bold, italics and underlined).

This field accepts text and images.

Click here for more information about the email options available in Staff Kiosk.

How to Generate Emails.

Ghosting

If your school has enabled the 'Ghosting' feature in Staff Kiosk, it means that potentially you can 'Ghost' in and operate another staff member's Staff Kiosk, or another staff member can ghost in and operate your Staff Kiosk.
The level of functionality that is available to someone 'Ghosted' in as you is determined by your system administrator.

Click here for an Administrator Note

Staff Kiosk supports 'Ghosting', where Teacher A can 'Ghost' in as Teacher B. Access to 'Ghosting' for Staff Kiosk users is via the drop-down list next to their name in the toolbar.

There are two factors that determine 'Ghosting':

Which Teachers 'Teacher A' Is Able to 'Ghost' Into
These are determined by the Staff Kiosk permissions setup in TASS.web System Admin > Users > Portal Security Permissions. Use the 'Ghosting – Allow Access To' section.
The options are:
- Teachers All—This means that a user with this permission will be able to 'Ghost' into all teachers at the school, e.g. The Principal.
- Teachers - HOD/DA—This means that a user with this permission will be able to 'Ghost' into all teachers who are in his/her department, e.g. Department Heads and Department Administrators.
- Teachers Buddy—This means that a user with this permission will be able to 'Ghost' into all teachers who are have granted him/her buddy access using Staff Kiosk Staff > Staff Details > My Buddies, e.g. Class teachers.
- Teachers My Campus—This means that a user with this permission will be able to 'Ghost' into all teachers who belong to his/her campus, e.g. Class teachers.
- Non-Teachers All—This means that a user with this permission will be able to 'Ghost' into all non-teaching Staff Kiosk users, e.g. The Principal.
The Level of Functionality That Is Available Once the Teacher Is Ghosted In
The permissions controlling what Teacher A can access, once he/she is 'Ghosted' in as Teacher B, are also defined in the Staff Kiosk permissions set up in TASS.web System Admin > Users > Portal Security Permissions. Use the 'Ghost Access via Homepage' and 'Ghost Access via Top Menu' columns.
Several permissions have been deliberately excluded from 'Ghosting' (e.g. Pay Envelopes and Payment Summaries).

A record will be made in the Audit Logs Grid whenever a user ghosts in as another user.

Important!

When Teacher A is ghosted in as Teacher B, an email or notification generated through Staff Kiosk will be from Teacher A.

Take care when allocating 'Ghosting Permissions', that you are aware of the ramifications of the level of 'Ghosting' that will be available to teachers/non-teachers. You should log in as a teacher/non-teacher and test the level of 'Ghosting' before making this generally available.

Logout

Click the ‘power switch’ symbol in the Preferences drop-down menu or the Logout icon to log out of the program.

Hide Banner

Click the 'up-arrow' icon to hide the banner. This provides a larger working frame for your Staff Kiosk.