STR - Subject Depts. Tab (SU)
Student Subject Departments Overview
This tab is used to add, view, edit and delete subject departments.
- All subjects are assigned to a department in program Student Admin > Student Records > Setup Information > Student Records Setup on the 'Subjects' tab to group like subjects together.
- All teachers are assigned to one or more departments in program Student Admin > Teacher Records > Teacher Information > Teachers to define the department/s to which they belong.
Each subject department can have one H.O.D. (Head of Department) and multiple Department Administrators. HODs and Department Administrators will be able to create, assign and assess Activities for multiple classes in a subject that belongs to this subject department.
Add Subject Departments
To add a new subject department:
- Click on New Department
- Enter the details
- Save
| Fields that require detailed explanation | |
|---|---|
Code | Enter up to 3 alphanumeric characters to identify this department. Examples:
|
Description | This field may be up to 30 characters, including spaces. Examples:
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H.O.D. | Use this field to indicate the Teacher who is the head of this department. The Teacher selected will:
This functionality will only apply to subjects that have been linked to this department using program Student Admin > Student Records > Setup Information > Student Records Setup on the 'Subjects' tab or Student Admin > Student Records > Setup Information > Subject Grid. |
Department Administrator | A Department Administrator will have access to the same set of functionalities as the 'H.O.D (Head of Department)', outlined above. Enter a 'Teacher Code' or 'Employee Code', or use the 'Binoculars' icon to look for a teacher's record. Click the 'Add' button to add the chosen teacher to the list of Department Administrators. A subject department can have multiple Department Administrators. To delete a Department Administrator, select their name from the list and click the 'Remove Selected' button. |
View, Editing or Delete Actions
Select 'View' to view the details without being able to edit the details.
Select 'Edit', make the required changes, click Update.
Select 'Delete' to delete the category, and select 'Yes' when prompted.
If a Subject Department is in use it cannot be deleted. This will be indicated by a message displaying 'Subject Department is in use – Unable to delete'.