ACR - Comments Tab
Overview
The ‘Comments’ tab allows you to create and maintain the comments available to teachers when entering comments for Academic Reports using the Comment Banks in webBook and Staff Kiosk Assessment.
When teachers are entering student comments in webBook and Staff Kiosk Assessment, they can either access Comments via the 'Comment Bank' or they can type the Comment Code into the Comment section wrapped in square braces, e.g. [1234].
Comments Grid
Upon opening this tab, the 'Comments Grid' is displayed. It summarises the Comment Categories and the number of comments created in each category.
Grid Column | Details | ||||||
|---|---|---|---|---|---|---|---|
Category Code | This read-only field displays the Comment Category Code. | ||||||
Category Description | This read-only field displays the Comment Category Description. | ||||||
Comments | This read-only field displays the number of Comments that are currently in each Comment Category. | ||||||
Actions |
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Comment Categories
To modify a Comment Category simply select the category ‘Edit’ icon, make the necessary modifications then click 'Save'.
Click the '+ Add Category' button to create a new category.
Fields that require further explanation | |
* Code | Enter a unique 4-character alphanumeric code. |
* Description | Enter a description up to 30 characters long. |
Click ‘Save’ to save the new Comment Category and return to the ‘Comments’ tab.
Categories cannot be deleted after they have been used, and care should be taken when changing the description, as any comments entered against the category would be affected by the change.
If you have bulk comments to enter, the TASS Professional Services team provide a chargeable service to assist you with data entry. Once you have determined your school's needs, contact TASS Professional Services for a quote.
Comments
Click the 'Comments' icon in the same row as a 'Comment Category' to view or maintain the comments in the selected category.
'View', 'Edit' and 'Delete' functions are available to edit previously entered Comments.
Comments used in previous reports will not be affected by altering or deleting comments from within this screen.
You can filter the comments displayed by using the 'Code' and 'Text' search fields at the top of the comments screen.
Click the '+ Add Comment' button to create a new comment.
Fields that require further explanation | |
|---|---|
* Code | This is a mandatory field. Enter a unique 4-character alphanumeric code as the identifier for each comment. |
* Comment Category | This field is automatically assigned based on the category the comment is being added to. |
* Comment Text | Enter a comment of up to 2000 characters. webBook and Staff Kiosk Assessment supports 'keyword' substitution. The following 'keywords' may be used for substitution of the student's first name (or preferred) and subject description: [NAME] [NAME'S] [SUBJECT] The following keywords may be used for 'Gender Separation': [He/She] [he/she] [His/Her] [him/her] [son/daughter] [son's/daughter's] [himself/herself] The keyword substitution values above are defined in TASS.web Bookmarks tab > Community > Setup Information using the 'Genders Setup' program. Additional gender values (to those above) may exist and be available if your school has defined them. |
Click ‘Save’ to save the new Comment.
The ‘Print' button on the 'Comments’ tab can be used to produce a listing of the 'Comments' and their assigned 'Comment Categories'.
Sort by | Use these options to order the records that are displayed in the report. You can sort by:
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Formatting Options | Choose the 'destination' of the report. This can be to PDF, Microsoft Excel® or Microsoft Word®. Use the checkboxes to indicate your preference for displaying 'Alternate Row Colours' and 'Table Borders'. These can enhance the readability of the report but are not available if the listing destination is Excel®. Use the ‘Page break by Sort Field’ checkbox to insert page breaks based on the ‘Sort by’ option that has been selected. The 'Categories' section allows you to select which Comment Categories you want to appear in the report. This is a multi-select field. Holding down the 'Shift' key while clicking on your options permits a range selection, holding down the 'Ctrl' key enables selection of discrete (individual) criterion. |
Click ‘Go’ to produce the ‘Report Comment Listing’.