STR - Subject Areas Tab (SU)

Student Subject Areas Overview

Examples of subject areas are English, Mathematics, Art, Geography etc.

Subject Areas are used:

1. For linking subjects longitudinally for Staff Kiosk Academic Analytics.
   The method for linking subjects is set up in program Student Admin > Teacher Records > Setup Information > Teacher Kiosk Setup. If your school is using a 'Subject Link Method' of 'Subject Area/Link Code', then Subject Areas are very important. Refer to the online help for that program for a detailed explanation of the 'Subject Link Method' field.

2. To link multiple subjects together for reporting purposes in Staff Kiosk program Listings > Student Profile (Report).
   An example of this would be for schools that run a unitised timetable where the subject codes will be different between year groups. In order to produce a student profile for English across year groups, the program needs to know all of the English subject codes. This is achieved by allocating all of the English subject codes into a subject area.
   'Subject Areas' can be added to 'Subject' records quickly using TASS.web program Student Admin > Student Records > Setup Information > Subject Grid.                

3. As the second level under which Learning Objects can be filed under in the Learning Objects Repository using:

   • Staff Kiosk program Assessment > Learning Objects (Maintain & Assign).

   • webBook program Progressive Assessment > Activity Setup.

It is recommended to keep the number of Subject Areas to a minimum where possible.

Subject areas are essentially like a folder in a filing cabinet, the more folders you have, the harder it can be to find what you are after. The setup of Subject Areas should be completed in consultation with heads of department and/or teaching staff.

Important!

It is important that you read the Staff Kiosk Assessment and Assessment > Learning Objects (Maintain & Assign) > Learning Objects Screen before attempting to set this up.

4. To longitudinally link subjects together for Staff Kiosk Academic Analytics. Click here for more information.

Viewing and Editing Subject Areas

'View', 'Edit' and 'Delete' links are available against existing subject areas in the 'Action' column.

A subject area cannot be deleted if it is in use, e.g. There are Learning Objects currently filed in that subject area.

Adding Subject Areas

To create a new subject area, click the 'New Subject Area' button.

Fields that require detailed explanation:

Subject Areas
Code	System defined.
Current	Set this field to 'No' to stop teachers from creating new Learning Objects using this subject area in Staff Kiosk program Assessment > Learning Objects (Maintain & Assign) or webBook Progressive Assessment.
Current	Yes/No. If this is set to 'No' then Teachers will no longer be able to add Learning Objects to this Subject Area in the school's Learning Objects' Repository.
Central Repository Options
Use in Central Repository	Set this field to 'Yes' if this subject area will be available for teachers to use in the school's central repository and their personal 'My Learning Objects' repository. Where this field is set to 'No', the subject area will only be available for teachers to use in their personal my learning objects repository.
Central Repository Co-ordinator	This field will provide a list of current teachers. The teacher(s) that you select will have full access to any Learning Object that has been filed in this subject area in the school's Central Repository. Holding down the 'Shift' key while clicking on your options permits a range selection, holding down the 'Ctrl' key enables selection of discrete (individual) criterion. Click here for more on 'Users in the Learning Object Repository'. There are 3 different types of users in the Learning Object Repository. What type of user you are will depend mainly on whether you are the owner of a Learning Object. For further information on Learning Objects visit Staff Kiosk program Assessment (Overview). To see if you own a Learning Object, refer to the 'Owner' field in the 'Learning Objects' screen. Type of User Description Owner The person who owns a Learning Object. Generally, this is the person who created the Learning Object. Refer to the 'Owner' field in the 'Learning Objects' screen to see the owner of a Learning Object. The owner of a Learning Object will be able to see where they have used a Learning Object and where any other teacher has used it in the 'Usage' section of the 'Learning Objects' screen. An owner will not be able to modify or delete another teacher's usage. For details on what defines 'Usage', visit Staff Kiosk program > Assessment > Learning Objects (Maintain and Assign) > Learning Objects Details Screen. Non-Owner of a Central Repository Learning Object A person who can see a Learning Object in the school's Central Repository but does not own the Learning Object. For further information on the 'Central Repository', visit Staff Kiosk program Assessment (Overview). This type of user will be able to use a Learning Object in the school's Central Repository, but they will not be able to change the Learning Object in any way. They will only be able to see where they have used a Learning Object in the 'Usage' section of the 'Learning Objects' screen. They will not be able to see if another teacher has used the Learning Object. For details on what defines 'Usage', visit Staff Kiosk program Assessment > Learning Objects (Maintain and Assign) > Learning Objects Details Screen. Subject Area Co-Ordinator Each subject area in the school's Central Repository can be allocated a coordinator. It is essentially this person's responsibility to manage the Learning Objects that are filed in their designated subject area. They will be able to see where they have used a Learning Object in the 'Usage' section of the 'Learning Objects' screen and where any other teacher has used it. They will not be able to modify or delete another teacher's usage. For details on what defines 'Usage', visit Staff Kiosk program Assessment > Learning Objects (Maintain and Assign) > Learning Objects Details Screen. 'Subject Area Coordinators' are set up in TASS.web program Student Admin > Student Records > Setup Information > Student Records Setup on the 'Subject Areas' tab. The table below outlines the different types of users in the Learning Object Repository (above) and what buttons they will have access to in the 'Learning Objects' screen. For more information on the 'Learning Objects' screen visit Staff Kiosk program Assessment > Learning Objects (Maintain and Assign) > Learning Objects Screen. Button Owner Central Repository View Subject Area Coordinator View ✓ ✓ ✓ Edit ✓ ✕ ✓ Delete ✓ ✕ ✓ Duplicate ✓ ✓ ✓ Move to Archive ✓ ✕ ✓ Transfer Object ✓ ✕ ✓ Class Assign ✓ ✓ ✓ Custom Assign ✓ ✓ ✓
Default Learning Objects to LMS Central Repository	Tick this checkbox to indicate that Learning Objects, created by teachers for this subject area, should go in the school's Central Assessment Repository. When a teacher then selects this Subject Area (when creating Resources, Activities, Questions or Online Tests in Staff Kiosk Assessment > Learning Objects (Maintain & Assign)), the 'Add to Central Repository' option will be ticked by default (as opposed to the 'Add to My Learning Objects' option). This is a default only, teachers will be able to override this and add Learning Objects for this subject area into their personal 'My Learning Objects' repository if they want.