Staff Kiosk Progressive Assessment Guide (one Reporting Period at a time)

Use this guide if Teachers are only to operate in a Progressive Assessment configuration, only accessing one reporting period at a time.

For example: At the beginning of Semester 1, you set up the Semester 1 Reporting Period, Teachers create Activities, assess Activities. Teachers enter or calculate Final Results, then enter or calculate Overall Subject Grades and add Comments to reflect. Academic reports are produced, and the Semester 1 Reporting Period is finalised. At the beginning of Semester 2, you set up Semester 2 and repeat the process, with the option to calculate year-long cumulative results for Final Results and Overall Subject Grades.

Use this checklist alongside the 'How to Setup Markbook' checklist to set up and use your Markbook configuration throughout the year:

'Markbook' is the default name used by TASS, but your school may call it something else. An alternate name can be set in Staff Kiosk Assessment > Parameters (Setup). This document refers to the program as 'Markbook'.

‘Semester’ is the default terminology used by TASS, but your school call it something else. e.g. Term. Alternative descriptions for the ‘Semester’ fields can be set in TASS.web Student Admin > Setup Information > Student Records Setup. This document refers to each relevant field as 'Semester'.

The checklist below outlines the ‘general process’ to follow using Semester 1 and Semester 2 as an example. Schools will have their own processes to follow, so some steps may not be required, or alternatively, other steps may be required.

Step	Menu Path	Task / Details
At the beginning of Semester 1
1	TASS Knowledge Base > How To / Checklists > HOW – Assessment	Complete Steps 1 to 6 of the ‘How to Setup Markbook’ checklist for Semester 1. It is very important that you follow the steps outlined in this checklist before proceeding to the next step.
2	TASS.web Student Admin > Academic Reporting > Setup Information > Assessment Setup on the 'Objectives' tab.	On the 'Objectives' tab, create Semester-based and Year-based Overall Subject Grade Objectives for both Semester 1 and Semester 2 (if not already in existence). Click here for an example. Example Semester Result (SR) Semester Overall Grade (SOG) Year Result (YR) Year Overall Grade (YOG) You may not need both the Result and Overall Grade, however, this would allow for a numeric scale (e.g. 0-100) to be used as the Result and also for a converted alpha grade (e.g. A to E) as the Overall Grade.
3	TASS.web Student Admin > Academic Reporting > Setup Information > Assessment Setup on the 'Result Formats' tab.	On the ‘Result Formats' tab, create Result Formats for each ‘Year Level’ and 'Subject’ that will be assessed in Staff Kiosk Assessment for Semester 1 (if not already in existence). Result Formats determine where each Objective appears in Staff Kiosk Assessment and Academic Reports. Select the 'Assessment Method' to be used for marking, and specify the 'Sort Order' for screens in Staff Kiosk Assessment and printing on Academic Reports. Your ‘Result Formats’ are matched to each ‘Result Period’ via the ‘Report Type’ field. Choose the same ‘Report Type' that you selected for the period on the 'Result Period' tab. For each ‘Result Format’ select the same ‘Report Type’ that you selected in your Semester 1 ‘Result Period’ (Reporting Period) setup. On the ‘Result Formats’ tab, review each ‘Year Level’ and ‘Subject’ and ensure that the correct ‘Result Type, ‘Objectives’ and ‘Progressive Assessment Types’ have been assigned. 'QS' Progressive Assessment Objectives* allow Teachers to capture the raw score results for each Activity. Teachers can select ‘QS’ Objectives as Assessment Criteria when they create Assessment Activities. The raw score results from these can then be used to calculate cumulative Final Results for this ‘QS’ Objective across all activities where it has been selected as Assessment Criteria. ‘QS’ Objectives also contribute towards the calculation of Overall Subject Grades. 'QT' Progressive Assessment Objectives allow Teachers to enter and/or calculate Overall Subject Grade(s). Click here for an example. Example This example is for a Markbook that uses the four Overall Subject Grade Objectives, similar to what we set up in Step 2. For all Objectives that will be used as Activity Assessment Criteria: Select your Objective. Enter a Sort Order value e.g. 1-4. Select the 'Assessment Code' (Assessment Method) that you want to use to mark each Objective. Select Progressive Assessment Type: ‘QS’. Semester Result (SR): Select the ‘SR’ Objective that you created in Step 2. Enter a Sort Order value higher than you used on your 'QS' Objectives, e.g. 10. Select a Numeric Range 'Assessment Code' (Assessment Method), e.g. 0-100. Select Progressive Assessment Type: ‘QT’. Semester Overall Grade (SOG): Select the ‘SOG’ Objective that you created in Step 2. Enter a Sort Order value higher than you used on Semester Result, e.g. 11. Select a Non-Numeric Individual 'Assessment Code' (Assessment Method) if required, e.g. A- E. Select Progressive Assessment Type: ‘QT’. Year Result (YR): Select the ‘YR’ Objective that you created in Step 2. Enter a Sort Order value higher than you used on Semester Overall Grade, e.g. 12. Select a Numeric Range 'Assessment Code' (Assessment Method), e.g. 0-100. Select Progressive Assessment Type: ‘QT’. Year Overall Grade (YOG):** Select the ‘YOG’ Objective that you created in Step 2. Enter a Sort Order value higher than you used on Year Result, e.g. 13. Select a Non-Numeric Individual 'Assessment Code' (Assessment Method) if required, e.g. A- E. Select Progressive Assessment Type: ‘QT’. This is only a suggestion, and it may be more applicable for your school to have only two Overall Subject Grade Objectives, Semester and Year results. Use the ‘Department’ filter and ‘Print’ button to generate reports that can be sent to each Head of Department (HOD), Department Administrator for checking. Use the ‘Subject Area’ filter and the ‘Print’ button to generate reports that can be sent to each Subject Area ‘Central Repository Coordinator’ for checking.
4	TASS Knowledge Base > How To / Checklists > HOW – Assessment	Complete Steps 6 to 15 of the ‘How to Setup Markbook’ checklist for Semester 1. It is very important that you follow the steps outlined in this checklist before proceeding to the next step.
5	TASS.web Student Admin > Academic Reporting > Setup Information > Assessment Setup on the 'Result Periods' tab.	On the 'Result Periods' tab, for Semester 1 ensure the 'IA Lock' is set to 'Teacher Class Access' to open up the reporting period to all users, and allow them to create and assign Assessment Activities in Staff Kiosk. Apply 'C’ in the 'Default Indicator’ field to indicate that Semester 1 is the current result period. Alternatively, you may choose only to allow users with ‘Restricted Supervisor Access’ or ‘Unrestricted Supervisor Access’ to create and assign Activities. If using this alternative method, adjust the ‘IA Lock’ accordingly. If you have already created a Semester 2 ‘Result Period’, ensure that the ‘IA Lock' is set to ‘Restricted Supervisor Access' or 'Unrestricted Supervisor Access'. This will stop Teachers from accessing the Markbook for this Reporting Period, as these flags will restrict access to the designated ‘restricted’ or 'unrestricted’ users. If you have not created a ‘Results Period' for Semester 2, don’t worry, this will be covered in a step below further down in the checklist.
6	Staff Kiosk Assessment > Parameters (Setup)	Set the 'Current Year' to the appropriate calendar year. Set the 'Current Semester' to the current semester, e.g. Semester 1. These settings determine the 'Reporting Period’ to which Activities will be assigned. Inform Teachers, HODs, and Department Administrators that Semester 1 Assessment Activities can now be created and/or assigned in Staff Kiosk Assessment. Inform Teachers, HODs, and Department Administrators that Semester 1 Academic Reporting is now open in Staff Kiosk Assessment, and share your school's Semester 1 Academic Reporting expectations, guidelines, and deadlines.
7	Staff Kiosk Assessment > Learning Objects (Maintain and Assign)	Create and/or Assign Assessment Activities for Semester 1 Subject Classes. To create new Assessment Activities and assign them to Subject Classes, proceed to Staff Kiosk Assessment > Learning Objects (Maintain and Assign) click the ‘+ Create Learning Object’ button and select ‘Activity’. For more information follow the ‘Activities’ article on TASS Knowledge Base. To assign a pre-existing Assessment Activity to a Subject Class, go to Staff Kiosk Assessment > Learning Objects (Maintain and Assign). For more information follow the ‘Assigning Activities’ article on TASS Knowledge Base. This step could be completed by individual Teachers, Heads of Departments (HODs), Department Administrators or a combination of roles. Each school is likely to have its own procedures in place for this. Please refer to your school’s Academic Reporting guidelines for further details. Markbook relies on Timetable information to assign Activities and Assessment Criteria Objectives to Teachers and Students. For example, you cannot allocate Assessment Activities to a Subject Class if no Teacher or Students are assigned to it. You can create Assessment Activities before the Timetable is finalised, but you cannot assign them until after the Semester Timetable rollover has occurred.
During Semester 1
8	Staff Kiosk Assessment > Activity Planner	Teachers assess the Activities that have been assigned to Subject Classes for Semester 1 only. To assess Activities: Navigate to Staff Kiosk Assessment > Activity Planner Select the Activity to access the Activity Assessment Screen Then click ‘Assess’ next to the Student that you want to assess. For more information on assessing Activities, refer to the ‘Assess Student Screen’ article on Knowledge Base. Activities can also be assessed through Staff Kiosk Assessment > Markbook > Activity Assessment. For more information, refer to Enter or Calculate Activity Results. If you opted to Setup Academic Analytics, HODs and Department Administrators can generate class and cohort Analytics for Activities in Staff Kiosk Assessment > Activity Planner via the 'Progressive Assessment Analytics' icon. You can only generate analytics when all students in the class have completed the Activity or have been marked as 'Absent' for the Activity, and the teacher has assessed the entire class (only Activities where the 'Progress' bar is all green).
9	Staff Kiosk Assessment > Markbook > Activity Assessment	Teachers, HODs or Department Administrators apply ‘Calculation Rules’ and ‘Calculate Results’ for Semester 1 only. Navigate to Staff Kiosk Assessment > Markbook > Activity Assessment, and apply your preferred methods and rules via the ‘Calculation Rules’ option in the hamburger menu of the ‘Activity Total Score(s)’, ‘Final Result(s)’ and/or ‘Overall Subject Grade(s) columns’. Calculate the results by clicking the ‘Calculate Results’ option in the hamburger menu of your Activity Total Scores, Final Results and/or Overall Subject Grades columns. Click here for an example. Example This example is for a Markbook that uses the same four Overall Subject Grade Objectives that we set up in Step 2 and 3. Semester Result (SR): Select ‘Calculation Rules’ from the SR hamburger menu. Set ‘Calculation Rule’ as per grade translation requirements. Select ‘Calculation Method 2’. Set ‘Include Past Periods’ to ‘No'. Set ‘Rounding Rule’ to ‘System Default’ Semester Overall Grade (SOG): Select ‘Calculation Rules’ from the SOG hamburger menu. Set ‘Calculation Rule’ as per grade translation requirements. Select ‘Calculation Method 2’. Set ‘Include Past Periods’ to ‘No'. Set ‘Rounding Rule’ to ‘System Default’ Year Result (YR): Select ‘Calculation Rules’ from the SOG hamburger menu. Set ‘Calculation Rule’ as per grade translation requirements. Select ‘Calculation Method 2’. Set ‘Include Past Periods’ to ‘No'. Set ‘Rounding Rule’ to ‘System Default’. Year Overall Grade (YOG): Select ‘Calculation Rules’ from the SOG hamburger menu. Set ‘Calculation Rule’ as per grade translation requirements. Select ‘Calculation Method 2’. Set ‘Include Past Periods’ to ‘No'. Set ‘Rounding Rule’ to ‘System Default’ This is only a suggestion, refer to your schools Academic Reporting guidelines for more information. Calculation Rules Instructions When working in Semester 1, calculation rules should have the ‘Include Past Periods’ field set to ‘No’. You can limit who can apply and/or modify Calculation Rules in Markbook. For more information refer to: Can I nominate which Calculation Rules and Methods are available to Teachers in Markbook?
10	Staff Kiosk Assessment > Markbook > Activity Assessment or Staff Kiosk Assessment Markbook > Enter Results and Comments	Teachers enter ‘Comments’ for their Semester 1 Subject Classes. Follow these links for instructions on how to enter comments using your Markbook screen and data entry method: Markbook > Activity Assessment Markbook > Enter Results and Comments For more information on selecting your preferred Markbook screen and data entry method, see the Markbook Overview article on Knowledge Base.
At the end of Semester 1
11	TASS Knowledge Base > How To / Checklists > HOW – Academic Reporting	Close the Semester 1 Academic Reporting Period. Follow the steps outlined in ‘Academic Reporting Checklist - End of Reporting Period’ to close the Reporting Period and finalise your Academic Reports. It is very important that you follow all of the steps in this checklist. Ensure that the 'IA Lock' flag is set to a status that totally closes this Semester 1 reporting period to teachers on the ‘Result Periods’ tab in TASS.web Student Admin > Academic Reporting > Setup Information > Assessment Setup. Important! It is essential that after the Academic Reporting period is complete that the archive program is run in TASS.web Student Admin > Academic Reporting > Special Processes > Copy Data to Archive. Semester 1 Results cannot be calculated in Semester 2 without this. This program should only be run at the end of each semester, not during as it can interfere with reporting and result calculations.
At the beginning of Semester 2
12	TASS Knowledge Base > How To / Checklists > HOW – Assessment	Complete Steps 1 to 6 of the ‘How to Setup Markbook’ checklist Semester 2. Create a ‘Result Period’ (Reporting Period) for Semester 2. On the ‘Result Periods’ tab, for the Semester 1 Result Period, remove the ‘C' from the 'Default Indicator’ field, and in the Semester 2 result Period, apply the 'C’ in the 'Default Indicator’ field to indicate the current result period. It is very important that you follow the steps outlined in this checklist before proceeding to the next step. When creating your ‘Result Period’, you can either set the same ‘Report Type’ as Semester 1 or use a different ‘Report Type’. If using the same ‘Report Type’, skip to step 15. If using a different ‘Report Type’, proceed to the next step.
13	TASS.web Student Admin > Academic Reporting > Setup Information > Assessment Setup on the 'Result Formats' tab.	On the ‘Result Formats' tab, create Result Formats for each ‘Year Level’ and 'Subject’ that will be assessed in Staff Kiosk Assessment for Semester 2 (if not already in existence). Include the same ‘QS’ and ‘QT’ Objectives that were selected in Step 3. If you are using a different ‘Report Type’ for Semester 2, you can either create new Result Formats or ‘Clone’ your Semester 1 Result Formats via the ‘Bulk Actions’ button on the ‘Result Periods' tab in TASS.web Student Admin > Academic Reporting > Setup Information > Assessment Setup.
14	TASS Knowledge Base > How To / Checklists > HOW – Assessment	Complete Steps 6 to 15 of the ‘How to Setup Markbook’ checklist for Semester 2. It is very important that you follow the steps outlined in this checklist before proceeding to the next step.
15	TASS.web Student Admin > Academic Reporting > Setup Information > Assessment Setup on the 'Result Periods' tab.	On the 'Result Periods' tab, for Semester 2 ensure the 'IA Lock' is set to 'Teacher Class Access' to open up the reporting period to all users, and allow them to create and assign Assessment Activities in Staff Kiosk. Alternatively, you may choose only to allow users with ‘Restricted Supervisor Access’ or ‘Unrestricted Supervisor Access’ to create and assign Activities. If using this alternative method, adjust the ‘IA Lock’ accordingly.
16	Staff Kiosk Assessment > Parameters (Setup)	Set the 'Current Year' to the appropriate calendar year. Set the 'Current Semester' to the current semester, e.g. Semester 2. These settings determine the 'Reporting Period’ to which Activities will be assigned. Inform Teachers, HODs, and Department Administrators that Semester 2 Assessment Activities can now be created and/or assigned in Staff Kiosk Assessment. Inform Teachers, HODs, and Department Administrators that Semester 1 Academic Reporting is now open in Staff Kiosk Assessment, and share your school's Semester 2 Academic Reporting expectations, guidelines, and deadlines.
17	Staff Kiosk Assessment > Learning Objects (Maintain and Assign)	Create and/or Assign Assessment Activities for Semester 2 Subject Classes only. To create new Assessment Activities and assign them to Subject Classes, proceed to Staff Kiosk Assessment > Learning Objects (Maintain and Assign) click the ‘+ Create Learning Object’ button and select ‘Activity’. For more information follow the ‘Activities’ article on TASS Knowledge Base. To assign a pre-existing Assessment Activity to a Subject Class, go to Staff Kiosk Assessment > Learning Objects (Maintain and Assign). For more information follow the ‘Assigning Activities’ article on TASS Knowledge Base. This step could be completed by individual Teachers, Heads of Departments (HODs), Department Administrators or a combination of roles. Each school is likely to have its own procedures in place for this. Please refer to your school’s Academic Reporting guidelines for further details. Markbook relies on Timetable information to assign Activities and Assessment Criteria Objectives to Teachers and Students. For example, you cannot allocate Assessment Activities to a Subject Class if no Teacher or Students are assigned to it. You can create Assessment Activities before the Timetable is finalised, but you cannot assign them until after the Semester 2 Timetable rollover has occurred.
During Semester 2
18	Staff Kiosk Assessment > Activity Planner	Teachers assess the Activities that have been assigned to their Semester 2 Subject Classes only. To assess Activities: Navigate to Staff Kiosk Assessment > Activity Planner Select the Activity to access the Activity Assessment Screen Then click ‘Assess’ next to the Student that you want to assess. For more information on assessing Activities, refer to the ‘Assess Student Screen’ article on Knowledge Base. Activities can also be assessed through Staff Kiosk Assessment > Markbook > Activity Assessment. For more information, refer to Enter or Calculate Activity Results. If you opted to Setup Academic Analytics, HODs and Department Administrators can generate class and cohort Analytics for Activities in Staff Kiosk Assessment > Activity Planner via the 'Progressive Assessment Analytics' icon. You can only generate analytics when all students in the class have completed the Activity or have been marked as 'Absent' for the Activity, and the teacher has assessed the entire class (only Activities where the 'Progress' bar is all green).
19	Staff Kiosk Assessment > Markbook > Activity Assessment	Teachers, HODs or Department Administrators apply ‘Calculation Rules’ and ‘Calculate Results’ for Semester 2 only. Navigate to Staff Kiosk Assessment > Markbook > Activity Assessment, and apply your preferred methods and rules via the ‘Calculation Rules’ option in the hamburger menu of the ‘Activity Total Score(s)’, ‘Final Result(s)’ and/or ‘Overall Subject Grade(s) columns’. Calculate the results by clicking the ‘Calculate Results’ option in the hamburger menu of your Activity Total Scores, Final Results and/or Overall Subject Grades columns. Click here for an example. This example is for a Markbook that uses the same four Overall Subject Grade Objectives that we set up in Step 2, 3 and 13. Semester Result (SR): Select ‘Calculation Rules’ from the SR hamburger menu. Set ‘Calculation Rule’ as per grade translation requirements. Select ‘Calculation Method 2’. Set ‘Include Past Periods’ to ‘No' Set ‘Rounding Rule’ to ‘System Default’ Semester Overall Grade (SOG): Select ‘Calculation Rules’ from the SOG hamburger menu. Set ‘Calculation Rule’ as per grade translation requirements. Select ‘Calculation Method 2’. Set ‘Include Past Periods’ to ‘No' Set ‘Rounding Rule’ to ‘System Default’ Year Result (YR): Select ‘Calculation Rules’ from the SOG hamburger menu. Set ‘Calculation Rule’ as per grade translation requirements. Select ‘Calculation Method 2’ Set ‘Include Past Periods’ to ‘Yes' Set ‘Rounding Rule’ to ‘System Default’. Year Overall Grade (YOG): Select ‘Calculation Rules’ from the SOG hamburger menu. Set ‘Calculation Rule’ as per grade translation requirements. Select ‘Calculation Method 2’. Set ‘Include Past Periods’ to ‘Yes'. Set ‘Rounding Rule’ to ‘System Default’. This is only a suggestion, refer to your schools Academic Reporting guidelines for more information. Calculation Rules Instructions When working in Semester 2, calculation rules could have the ‘Include Past Periods’ field set to ‘Yes’ when a cumulative Final Result or Overall Subject Grade is required. You can limit who can apply and/or modify Calculation Rules in Markbook. For more information refer to: Can I nominate which Calculation Rules and Methods are available to Teachers in Markbook?
20	Staff Kiosk Assessment > Markbook > Activity Assessment or Staff Kiosk Assessment Markbook > Enter Results and Comments	Teachers enter ‘Comments’ for their Semester 2 Subject Classes. Follow these links for instructions on how to enter comments using your Markbook screen and data entry method: Markbook > Activity Assessment Markbook > Enter Results and Comments For more information on selecting your preferred Markbook screen and data entry method, see the Markbook Overview article on Knowledge Base.
At the end of Semester 2
21	TASS Knowledge Base > How To / Checklists > HOW – Academic Reporting	Close the Semester 2 Academic Reporting Period. Follow the steps outlined in ‘Academic Reporting Checklist - End of Reporting Period’ to close the Reporting Period and finalise your Academic Reports. It is very important that you follow all of the steps in this checklist. Ensure that the 'IA Lock' flag is set to a status that totally closes this Semester 2 reporting period to teachers on the ‘Result Periods’ tab in TASS.web Student Admin > Academic Reporting > Setup Information > Assessment Setup.

At the beginning of Semester 1

During Semester 1

At the end of Semester 1

At the beginning of Semester 2

During Semester 2

At the end of Semester 2