SCSA Processing (WA)
This program provides 10 separate options relating to SCSA Processing:
Refer to the Online Help 'How to Guide' How to Setup for VET and SCSA Returns (Western Australia) for further information on 'Export Codes'.
Offering: Course (OFCOS)
This option provides you with the ability to produce the OFCOS export file in the format required to be imported into the SCSA software. The course offering (OFCOS) file contains details of all course units that are being offered by your school in the selected calendar year.
This export will only include data for students studying subjects with Subject Categories flagged with SCSA Flag = 'C' and Subject Type = 'COS'.
The following table indicates the data that will be included in the file:
The SCSA field within the export file (Export Field).
The TASS.web program used to maintain the field (TASS Program).
The TASS.web name for the field (TASS Field Name).
Column | Export Field | TASS Program | TASS Field Name | Comment |
|---|---|---|---|---|
A | Record Type | N/A | N/A | Mandatory. Always 'OFCOS' |
B | Provider Code | Student Records > Government Returns > SCSA Processing (WA) | Provider Code | Mandatory This information is entered at the time the export file is generated. |
C | Academic Year | Student Records > Government Returns > SCSA Processing (WA) | Year Group | Mandatory This information is entered at the time the export file is generated. |
D | Calendar Year | Student Records > Government Returns > SCSA Processing (WA) | Calendar Year | Mandatory. This information is entered at the time the export file is generated. |
E | Course Code | Student Records > Setup Information > Student Records Setup (Subjects tab) Or Student Records > Setup Information > Subject Grid | Export Code | Mandatory |
F | Course Type | Student Records > Setup Information > Student Records Setup (Subjects tab) Or Student Records > Setup Information > Subject Grid | Subject Type | Mandatory |
G | Unit Code | Student Records > Setup Information > Student Records Setup (Subjects tab) Or Student Records > Setup Information > Subject Grid | For year 11 students, Senior Semester 1 Unit and Senior Semester 2 Unit For Year 12 students, Senior Semester 3 Unit. | Mandatory |
H | Qualification Code | Student Records > Setup Information > Student Records Setup (Subjects tab) Or Student Records > Setup Information > Subject Grid | Qualification Code | Mandatory where the 'Subject Type' = 'VETCOS'. |
I | Estimated number of students for the course/unit regardless of teacher/class | N/A | N/A | The count of students within each course (or subjects) included in the export file. |
J | Contact/teacher surname | Employee/HR > Employee Information > Employees | Surname | Mandatory The employee defined as the HOD for each course (or subject) in program Student Records > Setup Information > Student Records Setup (Subject Depts tab) |
K | Contact/Teacher Given Name | Employee/HR > Employee Information > Employees | First Name | Mandatory As above. |
L | Contact/teacher registration Number | Teacher Records > Teacher Information > Teachers | Registration ID | Mandatory As above. |
M | Estimated number of students for the teacher | N/A | N/A | Optional The count of students being taught by the teacher. |
N | Is this the main teacher/contact | N/A | N/A | Always 'Y' |
Student Registration Details Data Grid/Export (SRGDG)
This option provides the ability to:
Maintain student SCSA information (indicated below).
Upload Student SCSA Numbers.
Generate the SRGSG export file which can be imported into the SCSA software.
Generate a report of the SCSA information that is held in the TASS.web database.
Map Genders
Use the 'Map Genders' icon to view or edit the specific TASS genders and codes mapped for this report.
Important!
If your school has defined additional gender types that are not recognised by the report's governing body, you will see the following message:
'Unmapped Genders exist. To run this report you must use the 'Map Genders' icon, and enter a mapping for all genders.'
To run the report, any additional genders in your database must be mapped to those that are accepted for the report by the governing body.
For example, if the governing body were to accept 3 gender types:
Female might map to gender code 'F'.
Male might map to gender code 'M'.
Any additional gender types that your school recognises could map to 'Unknown' (gender code 'U')—if the governing body recognises this gender type and you have defined it (or it is already defined) in TASS.
For more information on 'Gender Setup', refer to Community Plus program Setup Information.
General and User Defined Tabs
Fields from the 'General' and 'UD' tabs can be used as selection criteria to filter the data that will be available in the grid.
These tabs are similar to those displayed in Student Admin > Student Records > Student Information > Students.
The 'Calendar' icons in the 'General' tab display date range pickers, these windows allow the entry of a date range, e.g. All student records with a 'Date of Birth' date between 01/01/06 and 31/12/06.
You may also notice that the dropdown menu arrows next to selected fields in the 'General' and 'User Defined' tabs look different, these different arrows indicate that more than one selection can be made from the dropdown menu for your search criteria.
Generally schools would select the relevant senior year groups only; however the TASS.web software will allow users to maintain SCSA data on student's within any year level if required.
When the grid is populated, data will be displayed within columns. Click into the cells within the grid to make changes as required.
For information on the SCSA data that can be maintained, see section 'Address Selection' below.
Process Tab
The 'Process' tab controls the columns that will be displayed in your data grid. Select the fields to include in your data grid by highlighting them with your mouse. The 'Student Code' and 'Surname' fields are automatically included and are not available for selection.
Holding down the 'Shift' key while clicking on your options enables a range selection, holding down the 'Ctrl' key allows individual selection of additional fields.
Sorting options are available by selecting the radio buttons on the left of the screen. These options include: 'Student Code', 'Surname' and 'Year Group'.
When the grid is populated, data will be displayed within columns.
Each row contains data from a master record matching your search criteria, and each column is a field matching your additional fields from the 'Process' tab.
Click an individual cell to make a change.
If you are editing a table-referenced field that requires a code to be entered, click into the cell and either use the dropdown list or key in the code.
Example:
Use the 'Fill Down' button to replicate the same data down the column.
If you make a mess, use the 'Restore' button to undo your changes. Unsaved data will be lost.
The data will be restored back to the last 'Save'.
If you have not yet saved, the data will be restored back to the way it was when you loaded the Grid.
To sort by a column, click on the column heading. To sort by multiple columns use shift click in the second and subsequent columns that you want to sort by.
To add a new column to your grid without having to go back to the previous screen, right click on a column heading.
Select 'Save' to commit your changes to the database or 'Cancel' to return to the selection screens.
Important!
Your Administrator would normally carry out this procedure and your school may have security restrictions on this module. Please refer to your Administrator for more information regarding those restrictions and any specific requirements your school may have regarding changing of data.
Click the 'Export' button to produce the SRGDG export file which can be imported into the SCSA software.
If the 'Export' button is disabled, select the 'Save' button.
Address Selection
The program will prompt for the parent home address and parent postal address that is to be included in your file.
If you use an address other than the school default address, the system will look at the address that you enter here first and if it doesn't find any detail, it will then revert to using the default address.
Click the 'Export' button to produce the export file.
The name of the file that is produced will be in the format as required by SCSA.
The following table indicates the data that will be included in the file and details:
The SCSA field required in the export file (Export Field).
The TASS.web program used to maintain the field (TASS Program).
The TASS.web name for the field (TASS Field Name).
Column | Export Field | TASS Program | TASS Field Name | Comment |
|---|---|---|---|---|
A | Record Type | N/A | N/A | Will always be SRGDG. |
B | Provider Code | Student Admin > Student Records > Government Returns > SCSA Processing (WA) | Provider Code | Mandatory. This information is entered at the time the export file is generated. |
C | Calendar Year | Student Admin > Student Records > Government Returns > SCSA Processing (WA) | Calendar Year | Mandatory. This information is entered at the time the export file is generated. |
D | WA Student Number | Student Admin > Student Records > Student Information > Students. or Student Admin > Student Records > Government Returns > SCSA Processing (WA) | WA Student Number | Mandatory. |
E | Student Title | Student Admin > Student Records > Student Information > Students. | N/A | This value is derived by the student's gender. |
F | Student Surname | Student Admin > Student Records > Student Information > Students. | Surname | Mandatory. |
G | Student Given Name | Student Admin > Student Records > Student Information > Students. | Given Names | Mandatory. The export file will display the first name in the 'Given Name' field. |
H | Student Middle Name | Student Admin > Student Records > Student Information > Students. | Given Names | Optional. The export file will display the second and subsequent names in the 'Given Name' field (where present). |
I | Student Third Initial | Student Admin > Student Records > Student Information > Students. | Given Names | Optional. The export file will display the first letter of the third name in the 'Given Name' field (where present). |
J | Certificate Name | Student Admin > Student Records > Student Information > Students (SCSA tab). or Student Admin > Student Records > Government Returns > SCSA Processing (WA) | Certificate Name | Optional. |
K | Date of Birth | Student Admin > Student Records > Student Information > Students. | Date of Birth | Mandatory. |
L | Sex | Student Admin > Student Records > Student Information > Students. | Gender | Mandatory. |
M | Status | Student Admin > Student Records > Student Information > Students. or Student Admin > Student Records > Government Returns > SCSA Processing (WA) | Leave Status | Mandatory. If NULL then the system substitutes with '1'. |
N | Home Address Line 1 | Student Admin > Parent Records > Parent Information > Parents. | Address Line 1 | Mandatory. Based on the address number selected by the operator at run-time. |
O | Home Address Line 2 | Student Admin > Parent Records > Parent Information > Parents. | Address Line 2 | Optional. Based on the address number selected by the operator at run-time. |
P | Home Suburb | Student Admin > Parent Records > Parent Information > Parents. | Town/Suburb | Mandatory. Based on the address number selected by the operator at run-time. |
Q | Home State | Student Admin > Parent Records > Parent Information > Parents. | State | Mandatory. Based on the address number selected by the operator at run-time. |
R | Home Postcode | Student Admin > Parent Records > Parent Information > Parents. | Post Code | Mandatory. Based on the address number selected by the operator at run-time. |
S | Home Country | Student Admin > Parent Records > Parent Information > Parents. | Country | Optional. Based on the address number selected by the operator at run-time. |
T | Postal Address Line 1 | Student Admin > Parent Records > Parent Information > Parents. | Address Line 1 | Mandatory. Based on the address number selected by the operator at run-time. |
U | Postal Address Line 2 | Student Admin > Parent Records > Parent Information > Parents. | Address Line 2 | Optional. Based on the address number selected by the operator at run-time. |
V | Postal Suburb | Student Admin > Parent Records > Parent Information > Parents. | Town/Suburb | Mandatory. Based on the address number selected by the operator at run-time. |
W | Postal State | Student Admin > Parent Records > Parent Information > Parents. | State | Mandatory. Based on the address number selected by the operator at run-time. |
X | Postal Postcode | Student Admin > Parent Records > Parent Information > Parents. | Post Code | Mandatory. Based on the address number selected by the operator at run-time. |
Y | Postal Country | Student Admin > Parent Records > Parent Information > Parents. | Country | Optional. Based on the address number selected by the operator at run-time. |
Z | Academic Year | Student Admin > Student Records > Student Information > Students. | Year Group | Mandatory. |
AA | Australian Residency Status | Student Admin > Student Records > Student Information > Students (General tab). Or Student Admin > Student Records > Student Information > Students (MCEECDYA Tab). | Residency Status Country of Birth | Mandatory. The export file will display a 'Y' where: The student's 'Residency Status' has been setup with an 'Australian Citizen' value of 'Y' in Student Admin > Student Records > Setup Information > Countries/Languages/ResStatus. Or The student's 'Residency Status' has been setup with a 'Permanent Resident' value of 'Y' in Student Admin > Student Records > Setup Information > Countries/Languages/ResStatus. Or The student has one of the following 'Country of Birth' codes 1101, 1100, 1603, 1199,1200 All other records that do not fall into the above categories will display an 'N'. |
AB | Student Fee Status | Student Admin > Student Records > Setup Information > Countries/Languages/ResStatus. | Export Code | Mandatory. Y — required to pay full fees. The value displayed here is determined by the 'Residency Status' defined against a student's record in Student Admin > Student Records > Student Information > Students). |
AC | Home Phone Number | Student Admin > Parent Records > Parent Information > Parents. | Home Phone | Optional. Based on the address number selected by the operator at run-time. |
AD | Alternate/Mobile Number | Student Admin > Parent Records > Parent Information > Parents. | Mobile 1 | Optional. Based on the address number selected by the operator at run-time. |
AE | Email Address | Student Admin > Parent Records > Parent Information > Parents. | Optional. Based on the address number selected by the operator at run-time. | |
AF | Fax Number | Student Admin > Parent Records > Parent Information > Parents. | Fax | Optional. Based on the address number selected by the operator at run-time. |
AG | Previous Student Family Name | Student Admin > Student Records > Student Information > Students (SCSA Tab). or Student Admin > Student Records > Government Returns > SCSA Processing (WA) (SRGDG Grid). | Previous Surname | Optional. |
AH | Previous Student Given Name | Student Admin > Student Records > Student Information > Students (SCSA Tab). or Student Admin > Student Records > Government Returns > SCSA Processing (WA) (SRGDG Grid). | Previous Surname | Optional. |
AI | Exemption from school | Student Admin > Student Records > Student Information > Students (SCSA Tab). or Student Admin > Student Records > Government Returns > SCSA Processing (WA) (SRGDG Grid). | Exemption from school | Mandatory. |
AJ | Country of Birth Identifier | Student Admin > Student Records > Student Information > Students (MCEECDYA Tab). | Country of Birth | Optional. |
AK | Language spoken at home identifier | Student Admin > Student Records > Student Information > Students (MCEECDYA Tab). | Languages other than English at Home | Optional. |
AL | Proficiency in spoken English | Student Admin > Student Records > Student Information > Students (SCSA Tab). or Student Admin > Student Records > Government Returns > SCSA Processing (WA) (SRGDG Grid). | English Proficiency | Optional. |
AM | Labour force identifier | N/A | N/A | NULL. |
AN | Highest school level completed | N/A | N/A | NULL. |
AO | Year Highest school level | N/A | N/A | NULL. |
AP | Prior education achievements | N/A | N/A | NULL. |
AQ | Prior education achievements 2 | N/A | N/A | NULL. |
AR | Prior education achievements 3 | N/A | N/A | NULL. |
AS to AY | Disability Code 1-7 | N/A | N/A | NULL. |
AZ | Australian Aboriginal or Torres Strait Islander | Student Admin > Student Records > Student Information > Students (MCEECDYA Tab). | Indigenous Status | Mandatory. |
BA | Date of Status | Student Admin > Student Records > Student Information > Students (SCSA Tab). or Student Admin > Student Records > Government Returns > SCSA Processing (WA) (SRGDG Grid). | Date of Status | Mandatory. If the Date of Status is NULL then substitutes with today's date. |
BB | Hours of Community Service | Student Admin > Student Records > Student Information > Students (SCSA Tab). or Student Admin > Student Records > Government Returns > SCSA Processing (WA) (SRGDG Grid). | Community Service Hours | Optional. |
BC | Visa Subclass | Student Admin > Student Records > Student Information > Students. | Visa Subclass | Optional. |
BD | Arrival Date | Student Admin > Student Records > Student Information > Students. | Date of Arrival in Australia | Optional. Mandatory if a Visa Subclass is present. |
Upload WA Student Numbers
An alternative to manually keying WA Student Numbers into this system is to use the 'Upload WA Student Numbers' button at the top of the 'Student Registration Details Data Grid / Export (SRGDG)' screen. Data from a Microsoft Excel® spreadsheet that has been saved as CSV file can be uploaded.
Important!
For the WA Student Numbers upload to be successful, the spreadsheet must conform to the following specifications:
The spreadsheet must be saved in comma-delimited (CSV) format and contain the following columns:
Column | Field Name | Field Type/Size | Field Description |
|---|---|---|---|
A | TASS Student Code | Must match the code structure deployed by your school | Mandatory. It must be a valid student code. |
B | WA Student Number | Char(15) | Mandatory |
Use the 'Choose File' button to locate the .CSV file to upload.
Click the 'Go' button.
The system will validate the file to ensure that it meets the format described above.
If validation is unsuccessful, the program will produce an exception report. You will need to address the issues in the .CSV file and re-import the data.
Enrolment: Courses (ENCOS)
This option provides you with the ability to produce the ENCOS export file which can be imported into the SCSA software.
This export will only include data for students studying subjects with subject categories flagged with SCSA Flag = 'C'.
The name of the file that is produced will be in the format as required by SCSA.
Fields that require additional explanation | |
|---|---|
Update Enrolment Activity Status | Tick this box to record the current unit and course enrolment status for each student included in the export. When the next ENCOS export is created, it will use this saved data to determine whether any students have since withdrawn from units or courses. IMPORTANT: Do not run this export in 'Update' mode until after you have successfully created and uploaded your ENCOS file to SCSA. |
The following table indicates the data that will be included in the file and details:
The SCSA field required in the export file (Export Field).
The TASS.web program used to maintain the field (TASS Program).
The TASS.web name for the field (TASS Field Name).
Column | Export Field | TASS Program | TASS Field Name | Comment |
|---|---|---|---|---|
A | Record Type | N/A | N/A | Mandatory. Always 'ENCOS' |
B | Provider Code | Student Records > Government Returns > SCSA Processing (WA) | Provider Code | Mandatory This information is entered at the time the export file is generated. |
C | Course Code | Student Records > Setup Information > Student Records Setup (Subjects tab) Or Student Records > Setup Information > Subject Grid | Export Code | Mandatory |
D | Course Type | Student Records > Setup Information > Student Records Setup (Subjects tab) Or Student Records > Setup Information > Subject Grid | Subject Type | Mandatory Either VETCOS or COS |
E | Unit Code | Student Records > Setup Information > Student Records Setup (Subjects tab) Or Student Records > Setup Information > Subject Grid | For year 11 students, Senior Semester 1 Unit and Senior Semester 2 Unit For Year 12 students, Senior Semester 3 Unit. | Mandatory |
F | Qualification Code | Student Records > Setup Information > Student Records Setup (Subjects tab) Or Student Records > Setup Information > Subject Grid | Qualification Code | Mandatory where the 'Subject Type' = 'VETCOS'. |
G | WA Student Number | Student Records > Student Information > Students (SCSA Tab) or Student Records > Government Returns > SCSA Processing (WA) (SRGDG Grid) | WA Student Number | Mandatory |
H | Student Family Name | Student Records > Student Information > Students | Surname | Mandatory |
I | Student Given Name | Student Records > Student Information > Students | First Name | Mandatory The export file will display the first name in the 'Given Name' field. |
J | Calendar Year | Student Records > Government Returns > SCSA Processing (WA) | Calendar Year | Mandatory This information is entered at the time the export file is generated. |
K | Academic Year | Student Records > Student Information > Students | Year Group | Mandatory |
L | Semester | Student Records > Student Information > Students (Subjects tab) | N/A | This is a system generated field that will display the semesters in which the student participated in a course (or subject). The options can be: 1 – Semester 1 2 – Semester 2 3 – Both Semester 1 and 2 |
M | Contact/teacher surname | Employee/HR > Employee Information > Employees | Surname | Mandatory The employee defined as the HOD for each course/subject in program Student Records > Setup Information > Student Records Setup (Subject Depts tab) |
N | Contact/Teacher Given Name | Employee/HR > Employee Information > Employees | First Name | Mandatory As above. |
O | Contact/Teacher registration Number | Teacher Records > Teacher Information > Teachers | Registration ID | Mandatory As above |
P | Class Identification | Student Records > Student Information > Students (Subjects tab) | Class | Optional This field will display the subject class the student was in for the calendar year defined. |
Q | N/A | N/A | N/A | This field is no longer in use by SCSA |
R | Enrolment Activity for Course | N/A | N/A | Mandatory E = Enrolled W = Withdrawn (Refer to explanation of the 'Update Enrolment Activity Status' functionality above). |
S | Enrolment Activity for Course Unit | N/A | N/A | Mandatory E = Enrolled W = Withdrawn (Refer to explanation of the 'Update Enrolment Activity Status' functionality above). |
Enrolment: VET Unit of Competency (ENVET)
This option provides you with the ability to produce the ENVET export file which can be imported into the SCSA software.
This export will only include data for students studying subjects with subject categories flagged with SCSA Flag = 'V'.
The name of the file that is produced will be in the correct format as required by SIRS.
The following table indicates the data that will be included in the file:
The SCSA field required for the export file (Export Field).
The TASS.web program used to maintain the field (TASS Program).
The TASS.web name for the field (TASS Field Name).
Column | Export Field | TASS Program | TASS Field Name | Comment |
|---|---|---|---|---|
A | Record Type | N/A | N/A | Mandatory Always 'ENVET' |
B | Provider Code | Student Records > Government Returns > SCSA Processing (WA) | Provider Code | Mandatory This information is entered at the time the export file is generated. |
C | Course Code | Always NULL | ||
D | Course Type | Always NULL | ||
E | Unit Code | Always NULL | ||
F | Qualification Code | Student Records > Setup information > Student Records Setup (Subject tab) Or Student Records > Setup Information > Subject Grid | Qualification Code | Mandatory |
G | Unit of Competency Code | Academic Reporting > Setup Information > Assessment Setup (Objectives Tab) | Unit of Competency | Mandatory Note: A record is added to this file for each competency setup against the subject in Result Formats |
H | Registered Training Organisation Code | Student Records > Partner Information > Partners | Export Code | Mandatory |
I | Registered Training Organisation Location Code | Student Records > Partner Information > Partners | Training Organisation Location | Optional |
J | WA Student Number | Student Records > Student Information > Students | WA Student Number | Mandatory |
K | Student Family Name | Student Records > Student Information > Students | Surname | Mandatory |
L | Student Given Name | Student Records > Student Information > Students | Given Names | Mandatory The export file will display the first name in the 'Given Name' field. |
M | Calendar Year | Student Records > Government Returns > SCSA Processing (WA) | Calendar Year | Mandatory This information is entered at the time the export file is generated. |
N | Academic Year | Student Records > Student Information > Students | Year Group | Mandatory Based on the year groups selected by the operator at run-time. |
O | Semester | Student Records > Student Information > Students (Subjects Tab) | N/A | Always '3' |
P | Contact/teacher surname | Teacher Records > Teacher Information > Teachers | Surname | Mandatory The employee defined as the HOD for each respective course/subject in program Student Records > Setup Information > Student Records Setup (Subject Depts tab) |
Q | Contact/Teacher Given Name | Employee/HR > Employee Information > Employees | Given Names | Mandatory As above. |
R | Contact/Teacher Registration Number | Teacher Records > Teacher Information > Teachers | Registration ID | Mandatory As above |
S | Class Identification | Student Records > Student Information > Students (Subjects Tab) | Class | Optional |
T | Commencing Course Identifier | N/A | N/A | Always NULL |
U | Enrolment Activity Start Date | Student Records > Government Returns > SCSA Processing (WA) | N/A | Mandatory This information is entered at the time the export file is generated. |
V | Enrolment Activity End Date | Student Records > Government Returns > SCSA Processing (WA) | N/A | Optional This information is entered at the time the export file is generated. |
W | Delivery Mode Identifier | Academic Reporting > Setup Information > Assessment Setup (Objectives Tab) | Delivery Mode | Mandatory Note: Related to field 'G' above. |
X | Traineeship/Apprenticeship Contract ID | N/A | N/A | Always NULL |
Y | Enrolment Activity | N/A | N/A | Always 'E' |
Z | Study Reason identifier | N/A | N/A | Always NULL |
AA | VET Type | N/A | N/A | Always NULL |
AB | Qualification Enrolment | N/A | N/A | Always NULL |
AC | School based apprenticeship/traineeship | N/A | N/A | Always NULL |
AD | VET USI | Student Records > Student Information > Students | USI |
Enrolment: Endorsed Programs (ENEND)
This option provides you with the ability to produce the ENEND export file which can be imported into the SCSA software.
This export will only include data for students studying subjects with subject categories flagged with SCSA Flag = 'E'.
The name of the file that is produced will be in the correct format as required by SCSA.
The following table indicates the data that will be included in the file:
The SCSA field required for the export file (Export Field).
The TASS.web program used to maintain the field (TASS Program).
The TASS.web name for the field (TASS Field Name).
Column | Export Field | TASS Program | TASS Field Name | Comment |
|---|---|---|---|---|
A | Record Type | N/A | N/A | Mandatory Always 'ENEND” |
B | Provider Code | Student Records > Government Returns > SCSA Processing (WA) | Provider Code | Mandatory This information is entered at the time the export file is generated. |
C | Endorsed Programs Code | Student Records > Setup Information > Student Records Setup (Subjects tab) | Export Code | Mandatory |
D | WA Student Number | Student Records > Student Information > Students (SCSA Tab) or Student Records > Government Returns > SCSA Processing (WA) (SRGDG Grid) | WA Student Number | Mandatory |
E | Student Family Name | Student Records > Student Information > Students | Surname | Mandatory |
F | Student Given Name | Student Records > Student Information > Students | Given names | Mandatory The export file will display all names in the 'Given Name' field. |
G | Calendar Year | Student Records > Government Returns > SCSA Processing (WA) | Calendar Year | Mandatory This information is entered at the time the export file is generated. |
H | Academic Year | Student Records > Student Information > Students | Year Group | Mandatory |
I | Semester | Student Records > Setup Information > Student Records Setup (Subjects tab) | If the student is in year 12, then display the value in 'Senior Semester 3 Unit'. If the student is not in year 12, then use the values in 'Senior Semester 1 Unit' and 'Senior Semester 2 Unit' (inserts two records in this case, one for each unit). | |
J | Contact/teacher surname | Teacher Records > Teacher Information > Teachers | Surname | Mandatory The employee defined as the HOD for each respective course/subject in program Student Records > Setup Information > Student Records Setup (Subject Depts tab) |
K | Contact/Teacher Given Name | Employee/HR > Employee Information > Employees | Given Names | Mandatory As above. |
L | Contact/Teacher registration Number | Teacher Records > Teacher Information > Teachers | Registration ID | Mandatory As above |
M | Enrolment Activity | N/A | N/A | Always 'E' |
Results: Courses (RSCOS)
This option provides you with the ability to produce the RSCOS export file which can be imported into the SCSA software.
This export will only include data for students studying subjects with subject categories flagged with SCSA Flag = 'C'.
The name of the file that is produced will be in the correct format as required by SCSA.
The following table indicates the data that will be included in the file:
The SCSA field required for the export file (Export Field).
The TASS.web program used to maintain the field (TASS Program).
The TASS.web name for the field (TASS Field Name).
Column | Export Field | TASS Program | TASS Field Name | Comment |
|---|---|---|---|---|
A | Record Type | N/A | N/A | Mandatory Always 'RSCOS' |
B | Provider Code | Student Records > Government Returns > SCSA Processing (WA) | Provider Code | Mandatory This information is entered at the time the export file is generated. |
C | Course Code | Student Records > Setup information > Student Records Setup (Subjects Tab) Or Student Records > Setup Information > Subject Grid | Export Code | Mandatory |
D | Course Type | Always 'COS' | ||
E | Unit Code | Student Records > Setup information > Student Records Setup (Subjects Tab) Or Student Records > Setup Information > Subject Grid | Mandatory Year 12 students = the value in 'Senior Semester 3 Unit'. Non Year 12 students:
| |
F | Qualification Code | Always NULL | ||
G | WA Student Number | Student Records > Student Information > Students (SCSA Tab) or Student Records > Government Returns > SCSA Processing (WA) (SRGDG Grid) | WA Student Number | Mandatory |
H | Student Family Name | Student Records > Student Information > Students | Surname | Mandatory |
I | Student Given Name | Student Records > Student Information > Students | Given Names | Mandatory The export file will display the first name in the 'Given Name' field. |
J | Calendar Year | Student Records > Government Returns > SCSA Processing (WA) | Calendar Year | Mandatory This information is entered at the time the export file is generated. |
K | Academic Year | Student Records > Student Information > Students | Year Group | Mandatory |
L | Semester | N/A | N/A | Refer to 'Unit Code' above. Could be 1, 2, or 3. |
M | Grade | webBook > Enter Results | The student's result for the 'Grade' Objective selected at runtime. If the student is in Year 12, then only the result for Semester 2 will be included. If the student is not in year 12, then:
| |
N | Course unit practical mark | webBook > Enter Results | The student's result for the 'Practical Mark' Objective selected at runtime. If the student is in Year 12, then only the result for Semester 2 will be included. Same logic as above for Grade. | |
O | Course unit written mark | webBook > Enter Results | The student's result for the 'Written Mark' Objective selected at runtime. If the student is in Year 12, then only the result for Semester 2 will be included. Same logic as above for Grade. | |
P | Course unit total mark | webBook > Enter Results | The student's result for the 'Course Unit Total Mark' Objective selected at runtime. If the student is in Year 12, then only the result for Semester 2 will be included. Same logic as above for Grade. |
Estimate: VET Qualification (ESQUAL)
This option provides the ability to:
Maintain 'Enrolment Activity' status of courses for students.
Generate the ESQUAL export file which can be imported into the SCSA software.
This export will only include data for students studying subjects with subject categories flagged with SCSA Flag = 'V'.
General and User Defined Tabs
Fields from the 'General' and 'UD' tabs can be used as selection criteria to filter the data that will be available in the grid.
These tabs are similar to those displayed in Student Admin > Student Records > Student Information > Students.
The 'Calendar' icons in the 'General' tab display date range pickers, these windows allow the entry of a date range, e.g. All student records with a 'Date of Birth' date between 01/01/06 and 31/12/06.
You may also notice that the drop-down menu arrows next to selected fields in the 'General' and 'User Defined' tabs look different, these different arrows indicate that more than one selection can be made from the dropdown menu for your search criteria.
Generally schools would select the relevant senior year groups only; however the TASS.web software will allow users to maintain SCSA data on student's within any year level if required.
When the grid is populated, data will be displayed within columns. Click into the cells within the grid to make changes as required.
Process Tab
The 'Process' tab controls the information that will be displayed in your data grid.
Sorting options are available by selecting the radio buttons on the left of the screen. These options include: 'Student Code', 'Surname', 'Year Group' and 'Provider Code'.
When the grid is populated, data will be displayed within columns.
The 'Student Code', 'Surname', 'Given Names', 'Year Grp', 'WA Student Number', 'Year', 'Period', 'Qualification Code' and 'Registered Training Provider Code' fields are automatically included in the ESQUAL grid but are not able to be edited.
Click a cell in the 'Enrolment Activity' column to identify if the student is 'Enrolled' or 'Withdrawn' for the subject.
Use the 'Fill Down' button to replicate the same data down the column.
If you make a mess, use the 'Restore' button to undo your changes. Unsaved data will be lost.
The data will be restored back to the last 'Save'.
If you have not yet saved, the data will be restored back to the way it was when you loaded the Grid.
To sort by a column, click on the column heading. To sort by multiple columns use shift click in the second and subsequent columns that you want to sort by.
Select 'Save' to commit your changes to the database or 'Cancel' to return to the selection screens.
Important!
Your Administrator would normally carry out this procedure and your school may have security restrictions on this module. Please refer to your Administrator for more information regarding those restrictions and any specific requirements your school may have regarding changing of data.
Click the 'Export' button to produce the ESQUAL export file which can be imported into the SCSA software.
If the 'Export' button is disabled, select the 'Save' button.
ESQUAL Export
The program will prompt for the 'Provider Code' and 'Calendar Year' that is to be included in your file.
Click the 'Export' button to produce the export file.
The name of the file that is produced will be in the correct format as required by SCSA.
The following table indicates the data that will be included in the file:
The SCSA field required for the export file (Export Field).
The TASS.web program used to maintain the field (TASS Program).
The TASS.web name for the field (TASS Field Name).
Column | Export Field | TASS Program | TASS Field Name | Comment |
|---|---|---|---|---|
A | Record Type | N/A | N/A | Mandatory Always 'ESQUAL' |
B | Provider Code | Student Records > Government Returns > SCSA Processing (WA) | Provider Code | Mandatory This information is entered at the time the export file is generated. |
C | Qualification Code | Student Records > Setup information > Student Records Setup (Subjects Tab) Or Student Records > Setup Information > Subject Grid | Qualification Code | Mandatory where the 'Subject Type' = 'VETCOS' |
D | Registered Training Organisation Code | Student Records > Partner Information > Partner Setup | Export Code | Mandatory |
E | WA Student Number | Student Records > Student Information > Students (SCSA Tab) or Student Records > Government Returns > SCSA Processing (WA) (SRGDG Grid) | WA Student Number | Mandatory |
F | Student Family Name | Student Records > Student Information > Students | Surname | Mandatory |
G | Student Given Name | Student Records > Student Information > Students | Given Names | Mandatory The export file will display the first name in the 'Given Name' field. |
H | Calendar Year | Student Records > Government Returns > SCSA Processing (WA) | Calendar Year | Mandatory This information is entered at the time the export file is generated. |
I | Academic Year | Student Records > Student Information > Students | Year Group | Mandatory |
J | Delivery Arrangement Identifier | N/A | N/A | Mandatory Always '10' |
K | Enrolment Activity | Student Records > Government Returns > SCSA Processing (WA) | Enrolment Activity | Mandatory. Must be either: 'E' - Enrolled or 'W' - Withdrawn |
Results: Unit of Competency (RSVET)
This option provides you with the ability to produce the RSVET export file which can be imported into the SCSA software.
This export will only include data for students studying subjects with subject categories flagged with SCSA Flag = 'V'.
The name of the file that is produced will be in the correct format as required by SCSA.
The following table indicates the data that will be included in the file:
The SCSA field required for the export file (Export Field).
The TASS.web program used to maintain the field (TASS Program).
The TASS.web name for the field (TASS Field Name).
Column | Export Field | TASS Program | TASS Field Name | Comment |
|---|---|---|---|---|
A | Record Type | N/A | N/A | Mandatory Always 'RSVET' |
B | Provider Code | Student Records > Government Returns > SCSA Processing (WA) | Provider Code | Mandatory This information is entered at the time the export file is generated. |
C | Course Code | Always NULL | ||
D | Course Type | Always NULL | ||
E | Unit Code | Always NULL | ||
F | Qualification Code | Student Records > Setup information > Student Records Setup (Subjects Tab) Or Student Records > Setup Information > Subject Grid | Qualification Code | Mandatory where the 'Subject Type' = 'VETCOS' |
G | Unit of Competency Code | Academic Reporting > Setup Information > Assessment Setup (Objectives Tab) | Unit of Competency | Mandatory Note: A record is added to this file for each competency setup against the subject in Result Formats |
H | Registered Training Organisation Code | Student Records > Partner Information > Partners | Export Code | Mandatory |
I | WA Student Number | Student Records > Student Information > Students (SCSA Tab) or Student Records > Government Returns > SCSA Processing (WA) (SRGDG Grid) | WA Student Number | Mandatory |
J | Student Family Name | Student Records > Student Information > Students | Surname | Mandatory |
K | Student Given Name | Student Records > Student Information > Students | Given Names | Mandatory The export file will display the first name in the 'Given Name' field. |
L | Calendar Year | Student Records > Government Returns > SCSA Processing (WA) | Calendar Year | Mandatory This information is entered at the time the export file is generated. |
M | Academic Year | Student Records > Student Information > Students | Year Group | Mandatory Based on the year groups selected by the operator at run-time. |
N | Semester | N/A | N/A | Always '3' |
O | Result | webBook > Enter Results | N/A | Mandatory Result the student received against the 'Unit of Competency' objective |
P | Contact/teacher surname | Teacher Records > Teacher Information > Teachers | Surname | Mandatory The employee defined as the HOD for each respective course/subject in program Student Records > Setup Information > Student Records Setup (Subject Depts tab) |
Q | Contact/Teacher Given Name | Employee/HR > Employee Information > Employees | Given Names | Mandatory As above. |
R | Contact/Teacher registration Number | Teacher Records > Teacher Information > Teachers | Registration ID | Mandatory As above |
S | Class Identification | Student Records > Student Information > Students (Subjects Tab) | Class | Optional |
T | Commencing Course Identifier | N/A | N/A | Always NULL |
U | Enrolment Activity Start Date | Student Records > Government Returns > SCSA Processing (WA) | N/A | Mandatory This information is entered at the time the export file is generated. |
V | Enrolment Activity End Date | Student Records > Government Returns > SCSA Processing (WA) | N/A | Mandatory This information is entered at the time the export file is generated. |
W | Delivery Mode Identifier | Academic Reporting > Setup Information > Assessment Setup (Objectives Tab) | Delivery Mode | Mandatory |
X | Traineeship/Apprenticeship Contract ID | N/A | N/A | Always NULL |
Y | Study Reason identifier | N/A | N/A | Always NULL |
Z | VET Type | N/A | N/A | Always NULL |
AA | School based apprenticeship/traineeship | N/A | N/A | Always NULL |
AB | VET USI | Student Records > Student Information > Students | USI | Mandatory |
Results: VET Qualification Achieved (RSQUAL)
This option provides you with the ability to produce the RSQUAL export file which can be imported into the SCSA software.
This export will only include data for students studying subjects with subject categories flagged with SCSA Flag = 'V'.
The name of the file that is produced will be in the correct format as required by SCSA.
The following table indicates the data that will be included in the file:
The SCSA field required for the export file (Export Field).
The TASS.web program used to maintain the field (TASS Program).
The TASS.web name for the field (TASS Field Name).
Column | Export Field | TASS Program | TASS Field Name | Comment |
|---|---|---|---|---|
A | Record Type | N/A | N/A | Mandatory Always 'RSQUAL' |
B | Provider Code | Student Records > Government Returns > SCSA Processing (WA) | Provider Code | Mandatory This information is entered at the time the export file is generated. |
C | Qualification Code | Student Records > Setup information > Student Records Setup (Subject tab) Or Student Records > Setup Information > Subject Grid | Qualification Code | Mandatory where the 'Subject Type' = 'VETCOS' |
D | Registered Training Organisation Code | Student Records > Partner Information > Partners | Export Code | Mandatory |
E | WA Student Number | Student Records > Student Information > Students (SCSA Tab) or Student Records > Government Returns > SCSA Processing (WA) (SRGDG Grid) | WA Student Number | Mandatory |
F | Student Family Name | Student Records > Student Information > Students | Surname | Mandatory |
G | Student Given Name | Student Records > Student Information > Students | Given names | Mandatory The export file will display the first name in the 'Given Name' field. |
H | Calendar Year | Student Records > Government Returns > SCSA Processing (WA) | Calendar Year | Mandatory This information is entered at the time the export file is generated. |
I | Academic Year | Student Records > Student Information > Students | Year Group | Mandatory |
J | Certificate Issued | N/A | N/A | Always 'N' |
K | VET USI | Student Records > Student Information > Students | USI |
Results: Endorsed Programs (RSEND)
This option provides you with the ability to produce the RSEND export file which can be imported into the SCSA software.
This export will only include data for students studying subjects with subject categories flagged with SCSA Flag = 'E'.
The name of the file that is produced will be in the correct format as required by SCSA.
The following table indicates the data that will be included in the file:
The SCSA field required for the export file (Export Field).
The TASS.web program used to maintain the field (TASS Program).
The TASS.web name for the field (TASS Field Name).
Column | Export Field | TASS Program | TASS Field Name | Comment |
|---|---|---|---|---|
A | Record Type | N/A | N/A | Mandatory Always 'RSEND' |
B | Provider Code | Student Records > Government Returns > SCSA Processing (WA) | Provider Code | Mandatory This information is entered at the time the export file is generated. |
C | Endorsed Programs Code | Student Records > Setup Information > Student Records Setup (Subjects tab) | Export Code | Mandatory |
D | WA Student Number | Student Records > Student Information > Students (SCSA Tab) or Student Records > Government Returns > SCSA Processing (WA) (SRGDG Grid) | WA Student Number | Mandatory |
E | Student Family Name | Student Records > Student Information > Students | Surname | Mandatory |
F | Student Given Name | Student Records > Student Information > Students | Given Names | Mandatory The export file will display the first name in the 'Given Name' field. |
G | Calendar Year | Student Records > Government Returns > SCSA Processing (WA) | Calendar Year | Mandatory This information is entered at the time the export file is generated. |
H | Academic Year | Student Records > Student Information > Students | Year Group | Mandatory |
I | Semester | Student Records > Setup Information > Student Records Setup (Subjects tab) | If the student is in year 12, then display the value in 'Senior Semester 3 Unit'. If the student is not in year 12, then use the values in 'Senior Semester 1 Unit' and 'Senior Semester 3 Unit' (inserts two records in this case, one for each unit). | |
J | Result Code | N/A | The student's result for the 'Grade' Objective selected at runtime. | Mandatory |
K | Contact/teacher surname | Teacher Records > Teacher Information > Teachers | Surname | Mandatory The employee defined as the HOD for each respective course/subject in program Student Records > Setup Information > Student Records Setup (Subject Depts tab) |
L | Contact/Teacher Given Name | Employee/HR > Employee Information > Employees | Given Names | Mandatory As above. |
M | Class Identification | Student Records > Student Information > Students (Subjects Tab) | Class | Optional |
Registration: Teacher Registration (THREG)
This option provides you with the ability to produce the THREG export file which can be imported into the SCSA software.
The name of the file that is produced will be in the correct format as required by SCSA.
The following table indicates the data that will be included in the file:
The SCSA field required for the export file (Export Field).
The TASS.web program used to maintain the field (TASS Program).
The TASS.web name for the field (TASS Field Name).
Column | Export Field | TASS Program | TASS Field Name | Comment |
|---|---|---|---|---|
A | Record Type | N/A | N/A | Mandatory Always ‘THREG’ |
B | Academic Year | Student Admin > Teacher Records > Teacher Information > Teachers on the ‘Subject’ tab | Year Group | Mandatory This information is based on the 'Subject' and ‘Calendar Year’ that were selected when the export file was generated. |
C | Calendar Year | Student Admin > Teacher Records > Teacher Information > Teachers on the ‘Subject’ tab | Year | Mandatory This information is based on the ‘Calendar Year’ that was selected when the export file was generated. |
D | Provider Code | Student Admin > Student Records > Government Returns > SCSA Processing (WA) > THREG on the ‘Process’ tab | Provider Code | Mandatory Unique code for the course provider. |
E | Teacher Title | Payroll HRM > Employee/HR > Employee Information > Employees on the ‘General’ tab | Title | Mandatory This information is from the ‘Employee record’ that is linked to the ‘Teacher record’. |
F | Teacher Family Name | Community > People on the ‘Person’ tab | Surname | Mandatory This information is from the ‘Person record’ that is linked to the ‘Employee record’. |
G | Teacher Given Name | Community > People on the ‘Person’ tab | First Name | Mandatory This information is from the ‘Person record’ that is linked to the ‘Employee record’. |
H | Teacher Registration Number | Student Admin > Teacher Records > Teacher Information > Teachers on the ‘General' tab | Surname
| Mandatory |
I | Work email address | Student Admin > Teacher Records > Teacher Information > Teachers on the ‘General' tab | School Email
| Mandatory |
J | Administration rights for Brightpath | Student Admin > Teacher Records > Teacher Information > Teachers on the ‘UD’ tab | The ‘Teacher UD field’ that was selected when the export file was generated. | Mandatory This information is from the ‘Teacher UD field’ that was selected when the export file was generated. |
K | Class Identification | Student Admin > Teacher Records > Teacher Information > Teachers on the ‘Subject’ tab | Class | Optional This information is based on the 'Subject' and ‘Calendar Year’ that were selected when the export file was generated. |
Result: Achievements P-10 (RSLAS)
This option provides you with the ability to produce the RSLAS export file which can be imported into the SCSA software.
This export will only include subjects with subject categories flagged with SCSA Flag = 'R' in Student Records > Setup Information > Student Records Setup (Subject Cat. Tab).
The name of the file that is produced will be in the correct format as required by SCSA.
The following table indicates the data that will be included in the file:
The SCSA field required for the export file (Export Field).
The TASS.web program used to maintain the field (TASS Program).
The TASS.web name for the field (TASS Field Name).
Column | Export Field | TASS Program | TASS Field Name | Comment |
|---|---|---|---|---|
A | RecordType | N/A | N/A | Mandatory Always 'RSLAS' |
B | StudentNo | Student Records > Student Information > Students (SCSA Tab) | WA Student Number | Mandatory |
C | GivenName | Student Records > Student Information > Students | Given Names | Mandatory The export file will display the first name in the 'Given Name' field. |
D | FamilyName | Student Records > Student Information > Students | Surname | Mandatory |
E | CalendarYear | Student Records > Government Returns > SCSA Processing (WA) | Calendar Year | Mandatory This information is entered at the time the export file is generated. |
F | RegisteredAcademicYear | Student Records > Student Information > Students | Year Group | Mandatory Formats: PP, 01-10 |
G | ProviderCode | Student Records > Government Returns > SCSA Processing (WA) | Provider Code | Mandatory This information is entered at the time the export file is generated. |
H | Semester | N/A | N/A | This information is entered at the time the export file is generated. ‘Semester 1’ (1), ‘Semester 2’ (2) or ‘Year-long’ (3). |
I | CurriculumAcademicYear | Unitised Mode: Non-Unitised Mode: | Year Group | Mandatory The Year Group of the Subject, or if blank, the Year Group of the Student. Formats: PP, 01-10 |
J | CurriculumAreaCode | Student Records > Setup Information > Student Records Setup (Subjects tab) | Export Code | Mandatory Unique Learning Areas codes eg. LENG, LMAT |
K | Grade | webBook > Enter Results | The student's result for the 'Grade' Objective selected at runtime. Formats: A, B, C, D, or E
| |
L | GradeDescriptorCode | webBook > Enter Results | Based on the Objectives selected at runtime. | |
M | ModifiedCurriculumCode | webBook > Enter Results | Based on the Objectives selected at runtime. |