Activity Planner - Activity Assessment Screen

Columns that require further explanation:

Student Name

This column displays the student’s Surname, Preferred Name.

Hover over the students’s names to see Surname, First Name, Other Name.

Draft Date

This column will only appear for Activities that require students to submit a draft.

Due Date

This is the due date for the students to complete the Activity by.

Completed

For file submission Activities this is the date that the student submitted his/her final work.

For non-file submission Activities, this is the date that:

• You indicated that the student completed the Activity or

• The student indicated that he/she had completed the Activity in Student Café.

Final Grade

This is the grade for the Activity that becomes visible to students in Student Café and parents in Parent Lounge and Parent Orbit.

Setting up a 'Final Grade' on an Activity is optional.

Activity Total Score

This column will be displayed instead of the 'Final Grade' column (above) if you nominated to 'Calculate Activity Total Score' when creating this Activity.

The grade that is displayed here, will be a calculation based on the individual criteria used to mark this Activity.

An example of a typical calculation might be:

For more information, refer to the 'Activity Total Score Calculation Rules' section below.

Activity Status

This column will display the status (or progress) of each student for this Activity.

It can also be used to update students' 'Activity Status' individually, or in bulk.

To change the 'Activity Status' for an individual student:

1. Hover over the student's current 'Activity Status' to display a picklist of options available for this Activity.

2. Select the new 'Activity Status' for this student.

To change the status of multiple students:

1. Use the checkboxes next to each student's current status (in the 'Activity Status' column) to select the students that you wish to update.

   

   Tick the checkbox in the 'Activity Status' column heading to select all students displayed.

2. When one or more students are selected, the 'Activity Status' column heading will change to an 'Update Status' picklist.
   Hover over the 'Update Status' column heading to display a picklist of status options available for this Activity.

3. Select the new 'Activity Status' for the students selected.

The 'Activity Status' will display in red if the date and time for the action have passed.

There are 2 columns (between the 'Activity Status' and the 'Action' columns) that will display a 'speech bubble' icon when a comment has been entered against a student's Activity.

Click here for information on Comments.

Two types of comments can be added as a notation to a student's performance on an Activity:

1. Comment for Student.

2. Teacher Comment.

Comment for Student

A comment entered in this section of the screen will be visible to students in Student Café and parents in Parent Lounge (if you have nominated that this Activity is to be visible to parents).

Students will be able to view these comments in Student Café based on the following:

• For ‘Non-Assessable’ ‘File Submission' Activities, the comment will be visible to students (and parents where applicable) once the 'Due Date' has passed.

Tick the 'Show comment in Student Café immediately' checkbox at the bottom of the 'Assess Student' screen to display a student's comment and 'Final Feedback' file in Student Café before the 'Due Date'.

• For 'Standalone' and 'Assessment Criteria' 'type Activities, the comment will be visible once the 'Due Date/Time' or 'Delay Date/Time' (where applicable) has passed and the Activity has reached an 'Activity Status' of 'Assessed'.

Teacher Comment

A comment entered in this section of the screen is for your reference. It will not be displayed to students or parents.

‘Teacher Comments’ can only be viewed by the Teachers who wrote them, Heads of Department, Department Administrators, and users with the TASS.web Portal Security Permission to view all Assessment Activities. 

You can use comments from the school's comment bank or your own personal comment bank.

For more information on 'Comment Banks', refer to Student Admin > Academic Reporting > Setup Information > Reporting Setup > Comments tab.

Hover over the top of these icons to view the 'Comment for Student' or the 'Teacher Comment'.

A 'bar chart' symbol will display when Progressive Assessment Analytics are available for the Student and have been generated for the Activity.

Hover over the bar chart to review Analytics for each student.

For each student, potential analytics include the result, average and rank for each Objective (including the Activity Total Score if enabled for the activity).

The date and time the Analytics were run will be displayed next to the 'Activity Name' in the top left corner of the screen.

If the Activity has been set for all subject classes, you can change the statistics from a single class perspective to a cohort perspective.

This option is only available when Progressive Assessment analytics have been generated for this Activity.

Analytics can be generated by the HOD or Department Administrator in Staff Kiosk Assessment > Activity Planner. Hover over the ‘Graph’ icon and click 'Generate'.  Refer to the 'Columns Displayed' section of the Activity Planner article for more information. 

Click here for information on Progressive Assessment Analytics.

Progressive Assessment analytics can be generated by HODs and Department Administrators using Staff Kiosk program Assessment > Activity Planner.

When generated, they become visible to teachers in the Staff Kiosk program Assessment. 

They can also become visible in Parent Lounge or Student Café.

The flags that determine whether Progressive Assessment analytics are visible in Student Café and Parent Lounge are maintained in TASS.web program Student Admin > Academic Reporting > Setup Information > Reporting Setup on the 'Analytics' tab.

A student who has a 'Comparative Reporting' flag set to 'Exclude' in TASS.web program Student Admin > Student Records > Student Information > Students on the 'General' tab, will not be included in analytics calculations.

A student who has a 'Comparative Reporting' flag set to 'Don't Include' in TASS.web program Student Admin > Student Records > Student Information > Students on the 'General' tab, will be included in analytics calculations but these statistics will not be available in Parent Lounge or Student Café.

Action

Use the 'Assess' link to access an individual 'Assess Student' screen.

Click here for an example of an 'Assess Student screen' for a file submission Activity.

Click here for an example of an 'Assess Student screen' for an Online Test Activity.

Click here for an example of an 'Assess Student screen' for a non-file submission Activity.

Activity Assessment Grid

This option will be active for Activities with Assessment Criteria Objectives.

It provides you with a tool to:

• Enter raw scores (grades) for the class.

• Enter raw scores for the cohort where the option 'Show all Classes' has been selected.

• Calculate an Activity Total Score.

To enter each individual raw scores (grades) for students, use the dropdown lists or enter the score directly.

Alternatively, you can enter the first score in a column and use the fill down option/'down arrow' icon. Then go back and make changes for individual students within the column.

Once all results have been entered, click the 'Calculate Activity Total Score' button to calculate a total score for each student based on the results for each 'Assessment Criteria'.

An example of a typical calculation might be:

To calculate an 'Activity Total Score' a calculation rule must first be applied. Use the 'Calculation Rule' button to do this

For more information, refer to section 'Activity Total Score Calculation Rules' below.

Entering Comments

Click here for information on Comments.

Two types of comments can be added as a notation to a student's performance on an Activity:

1. Comment for Student.

2. Teacher Comment.

Comment for Student

A comment entered in this section of the screen will be visible to students in Student Café and parents in Parent Lounge (if you have nominated that this Activity is to be visible to parents).

Students will be able to view these comments in Student Café based on the following:

• For ‘Non-Assessable’ ‘File Submission' Activities, the comment will be visible to students (and parents where applicable) once the 'Due Date' has passed.

Tick the 'Show comment in Student Café immediately' checkbox at the bottom of the 'Assess Student' screen to display a student's comment and 'Final Feedback' file in Student Café before the 'Due Date'.

• For 'Standalone' and 'Assessment Criteria' 'type Activities, the comment will be visible once the 'Due Date/Time' or 'Delay Date/Time' (where applicable) has passed and the Activity has reached an 'Activity Status' of 'Assessed'.

Teacher Comment

A comment entered in this section of the screen is for your reference. It will not be displayed to students or parents.

‘Teacher Comments’ can only be viewed by the Teachers who wrote them, Heads of Department, Department Administrators, and users with the TASS.web Portal Security Permission to view all Assessment Activities. 

You can use comments from the school's comment bank or your own personal comment bank.

For more information on 'Comment Banks', refer to Student Admin > Academic Reporting > Setup Information > Reporting Setup > Comments tab.

To enter a comment, hover over the 'speech bubble' icon and click inside the box. When you are finished typing, use the tab key or click outside the comment box.

Feedback

You can also use this section of the screen to attach a feedback file which then becomes visible to the student in Student Café and optionally to parents in Parent Lounge and Parent Orbit.

Two options are available to attach a file to this Activity:

• Drag-and-drop a file from your computer.

• Use the 'Choose' button to locate the file.

If you make a mess, use the 'Restore' button to undo your changes. Unsaved data will be lost.

• The data will be restored back to the last 'Save'.

• If you have not yet saved, the data will be restored back to the way it was when you loaded the Grid.

You can create a PDF document, Excel file or Word document of your 'Assessment Grid' by clicking on the 'Print' button.

Activity Assessment Files

This option will be active for 'File Submission' type Activities.

It provides a tool to simultaneously display, review and provide feedback using annotation on the files that have been submitted by students for this Activity.

To view all activity files for the cohort, tick the 'Show all Classes' first before loading the grid.

Filter the activity files displayed using the 'Submission Type' option at the top of the grid.

For each file displayed, you can:

• Open or Delete files.

• Identify work that has been submitted late.

• Review Plagiarism Scores and check Word Counts.

• Use Annotation tools to provide feedback.

• Edit annotations on assessed student rubrics.

Click here for more information on annotation.

You can create a PDF document, Excel file or Word document report of your Activity Files Grid by clicking on the 'Print' button.

Display in Parent Lounge

Use this field to indicate if parents will be able to see this Activity in Parent Lounge program Student Details > Curricular Activities.

The ‘Display in Parent Lounge’ checkbox only controls the visibility of the Activity in Parent Lounge Student Details > Curricular Activities program. When the ‘Display in Parent Lounge’ checkbox is unticked, the Activity information will still be available in the 'My Assessments' Calendar Feed within the Parent Lounge Calendar > eDiary program.

Allow Late Submissions

This field is only active when the 'Are students required to submit a file' is set to 'Yes' for the Activity.

By default, this will be ticked, and students will be allowed to submit this Activity in Student Café past the designated due date and time.

Untick this to disallow late submissions of this Activity by students.

Students will receive the following message when they submit their work late: 'The Due date has passed, and your work will be flagged as Late.'

When you access the student's Activity via Staff Kiosk program Assessment > Activity Planner > Activity Assessment Screen. and click the 'Assess' button in the 'Action' column, a 'red alert' symbol will be displayed indicating that the student file was submitted late.

When a parent accesses the student's Activity via Parent Lounge program Student Details > Curricular Activities and clicks the active link on the 'Activity Name', a 'red alert' symbol will be displayed indicating that the student file was submitted late.

Preview Date and Time

This is the date and time that basic details relating to this Activity will be displayed to students in Student Café and (optionally) parents in Parent Lounge.

From this date and time until the 'Start Date' and 'Start Time' (that you enter directly below), the following Activity details will be available to students and (optionally) parents:

• 'Start Date'.

• 'Due Date'.

• 'Subject'.

• 'Teacher'.

• 'Activity Name'.

Basic details for this Activity will also be visible to students in their eDiary (Student Café) on the date and time you enter here.

Start Date and Time

This is the date and time that basic details relating to this Activity will be displayed to students in Student Café and (optionally) parents in Parent Lounge.

From this date and time until the 'Start Date' and 'Start Time' (that you enter directly below), the following Activity details will be available to students and (optionally) parents:

• 'Start Date'.

• 'Due Date'.

• 'Subject'.

• 'Teacher'.

• 'Activity Name'.

Basic details for this Activity will also be visible to students in their eDiary (Student Café) on the date and time you enter here.

Draft Required

Tick this checkbox if you require students to submit a draft for this Activity.

Draft date and time

If you ticked the 'Draft Required' checkbox directly above, you must enter the date and time that students must submit a draft copy for this Activity.

OR select Draft Date by timetable lesson

An alternative to entering a draft date and time (above) is to have the system calculate them based on an upcoming lesson.

Use the drop-down list to select the lesson by which the students must complete the draft for this Activity, and the program will automatically calculate the date and time.

Due Date and Time

This is the date and time that students must submit a final copy of this Activity.

If this is a 'File Submission' Activity, students will not be able to use Student Café to submit a file after this date and time (unless late submissions have been allowed).

An 'Activity Due' reminder will also be visible to students in their eDiary (Student Café) on the date and time you enter here.

OR select Due Date by timetable lesson

An alternative to entering a due date and time (above) is to have the system calculate them based on an upcoming lesson.

Use the drop-down list to select the lesson by which the students must complete the Activity, and the program will automatically calculate the date and time.

Delay Results

By default, at the time that you enter results and comments against each student's completed work, they will be visible to students in Student Café and (optionally) parents in Parent Lounge.

Use this field to nominate the same delayed date and time that all students in the class will be able to see their results and comments for this Activity.

For example, the Activity is due on Tuesday, and the results will be available on Friday, giving you a few days to complete marking for the entire class.

Delay Date and Time

This is the date and time that results and comments for this Activity will be visible to students in Student Café and (optionally) parents in Parent Lounge.

*Activity Name

Use this field to edit the Activity Name.

*Activity Outline or Instructions

Use this field to edit the outline or instructions for the Activity.

Attach Existing Resources

This field will display any Resources that are attached to the assigned Activity.

To remove a Resource, click the cross next to the Resource name.

There are 2 ways that you can attach existing Resources in the Learning Object Repository to this assigned Activity:

1. One at a time.
   By typing directly into the 'Use Existing Resources' field.
   As soon as the third character is entered a list of possible Resources will be displayed.

   

   You can keep typing to further refine your search or click on a Resource from the list to attach it to the assigned Activity.
   Filtering is based on the resource name and resource description.

2. In bulk.
   By clicking the 'magnifying glass' icon and using the 'Resource Search'.

Attach New Resources

Use this field to:

• Create new Resources on the fly.

• Attach new Resources to this Activity.

There are 2 ways that you can attach a new Resource to this Activity:

1. Drag-and-drop a file from your computer.

2. Use the 'Choose' button to locate the file.

Any file that you attach using this field will be saved as a Resource in the Learning Objects Repository under the same 'Subject Area', 'Year Group' and 'Topic' as this Activity.

Attach Existing Rubric

This field will display the existing Rubric that is attached to the Activity.

Click the ‘magnifying glass’ icon to search for and select existing Rubics.

Attach New Rubric

Use this field to attach a new Rubric to the Activity.

There are 2 ways that you can attach a new Rubric to this Activity:

1. Drag-and-drop a file from your computer.

2. Use the 'Choose' button to locate the file.

Display on Academic Report?

Tick this checkbox to display the Activity on Academic Reports.

Calculate Activity Total Score?

Tick this checkbox to allow the Activity Total Score to be calculated.

Assessment Criteria

Providing that there are no results entered for an Objective, you can:

• Remove an Objective from the Activity.

• Change the Maximum Result.

• Change the Weighting.

You can also add additional Objectives to the Activity.

Click here for further information on these fields.

Update original Activity record in the Learning Object Repository

Tick this box to apply your changes to the original Activity record that resides in the Learning Object Repository.

Only the Owner of the original Activity (in the Learning Object Repository) will have access to this field.

Send to Parent

If this option is selected, the program will use the address information from the parent record.

For more information, refer to section 'Formatting Options (Parents Only)' above.

Send to Student (email only)

If this option is selected the program uses the email address from the student record.

Email

Word Merge File

You can use this to prepare a Word Merge File (and a subsequent letter) to all parents.

However, the most likely scenario for using this would be where you want to create an email for the parents who have valid email addresses and a Word Merge for the rest.

To achieve this tick the 'Exclude parents with email address' box and click the 'Word Merge File' Button. This will create a .txt file for parents that don't have an email address.

Then click the 'Email' button and use the SMTP function to send emails to the rest.

Click here to for more on Word Merge Files.

Word Merge

Word Merge export files are produced from various TASS.web or Staff Kiosk programs to extract a set of merge field codes and students/parents/employees details in a format required to insert into a Word Merge document.
Word Merge documents can be used for two purposes:

1. To produce a personalised document for each recipient containing the recipient's own details in place of the merge fields.
   Example: School enrolment letters are printed for all incoming families. Each letter includes data extracted from TASS.web and is personalised for each recipient, such as the student and parent names and addresses, entry year group etc.

2. To attach to an Email Template A PDF is attached as each email is sent containing the recipient's own details in place of the merge fields.
   Example: Attendance emails to parents regarding their child's attendance. A PDF attachment is generated and attached at the time of sending the emails, personalised for each recipient.

• The PDF Conversion API is required to attach Word Merge Files to Email Templates.

• Word Merge documents can be attached to the following Email Template categories:  Attendance, Enrolment, Immunisation Register, Parent Accounts, Parent Lounge Licences, Pastoral Care, Student Immunisations, Student Records, and Transfer Notes (WA).

Create a Word Merge document:

1. Generate the Word Merge export file.
   Use the selection criteria from the appropriate program to produce a file that includes the desired merge fields headings and recipient details.
   Select the 'Word Merge file' export button, usually found on the Print tab. If no word merge button exists, use the Excel export option and save as a csv file.

A PDF report entitled 'Students with no Communication Rules' will display if there are issues with your selection. These must be fixed before the export can be processed.

2. Create your Word Merge document.
   Follow the steps in Word using the Mailings > Step-by-Step Mail Merge Wizard. Select the word merge export file generated above, and insert merge fields into the document wherever the personalised data will be populated. Preview the document but do not select 'Complete the merge'.
   Save the document. Print if desired.

3. To attach the Word Merge file to an Email Template:
   Create an email template and attach the Word Merge document created above.
   TASS.web program System Admin > Utilities > Email Settings

Result

A

B

C

B

Calculation Rule

5

4

3

12/3 = 4

Calculate Activity Total Score using weighted Activity Raw Scores

A typical example might be:

Calculate Activity Total Score using addition (ignores Weightings)

This option is only available when the Activity is being marked using a Numeric Range.

To calculate the total score the system will:

• Add up the maximum result for each Assessment Criteria.

• Add up the result for each Assessment Criteria.

A typical example might be: