ACR - Generate Exit Statements

Overview

The Customisable Exit Statement produced by this program is based on Cascading Style Sheet — CSS technology. This gives your school the ability to make changes to the general layout, content, colours and fonts used on the Customisable Exit Statement by editing the style sheet.

Directly below you can find an example of the Customisable Exit Statement (on the left) and the Cascading Style Sheet — CSS (on the right) that was used to produce it.

Click here to view examples of the Customisable Exit Statement and the Cascading Style Sheet (CSS).

Click on the images below to download and view the full document.

More Exit Statement samples:

To gain an understanding of the relationship between the Cascading Style Sheet — CSS and the Customisable Exit Statement that it produces, we recommend completing the following steps:

Click on the Customisable Exit Statement example above. It will open as a PDF document. Print it.
Note the red numbers. As an example on the first page 1. This is an element.
Click on the Cascading Style Sheet — CSS example above. It will open as a PDF document.
To find element 1 in the CSS, hold down the 'Ctrl' and 'F' keys on your keyboard at the same time. This will open a 'Find' window that will allow you to search for element numbers in the CSS (Cascading Style Sheet).
Key in 1. It will take you to the location in the CSS for this element. It will look like this:

Example CSS

.title .companyTitle ............................................................................................... 1
Directly below this are the properties for this element.
For example:
.title .companyTitle
{
            font-family: Arial;
            font-size: 35pt;
            color:                            #000000;
            font-weight: normal;
            width:                           550pt;
            height:                          200pt;
            left: 25pt;
            bottom: 750pt;
            text-align:                     center;
}

Modifying a Style Sheet

The Exit Statement produced by this program is based on CSS (Cascading Style Sheet) technology. This gives your school the ability to make changes to the general layout, content, colours and fonts used on the report by editing the style sheet.

We recommend using Microsoft Notepad® as a convenient, no-cost tool to use as a style sheet editor.

The procedure for modifying a style sheet is:

Locate the standard style sheet that is shipped with TASS.web. The file name is genericExit.css and is located in the tassweb\reportconfig\stylesheets directory.
Take a copy of this file to a separate working directory. Leave a copy of the original file in the original directory in case you need to revert back.
Modify the copy. We recommend that you make changes incrementally and always check your changes by generating a report using program Student Admin > Academic Reports > Report Processing > Generate Exit Statement (i.e. This program).
You will need to remove the old style sheet (on the 'General' tab) and attach the modified style sheet after each change in order for the modifications to affect the generated Exit Statement.
The process for doing this is described below in the 'General' tab section.
You need to ensure that your modified style sheet is regularly backed up.

Additions to the Style Sheet

Future TASS.web software releases may include enhancements to style sheet functionality. After taking a TASS.web Upgrade, it is important that you check the release notes to see if the TASS.web release does contain new style sheet enhancements.

The procedure for you to follow after taking a TASS.web Upgrade is:

Click on the 'What's New' button to see if there are any Exit Statement enhancements that affect the style sheet. If there are any changes to the style sheet in the new release, continue with Step 2 through 5.
Take a copy of your working style sheet and save it in a safe location.
Go to the tassweb\reportconfig\stylesheets directory and look for a file called genericExitAdditionsNN.css (where NN equals the version of the TASS.web release you have just installed).
Open the file and carefully follow the instructions contained in the file.
Check that the changes are OK by generating a report using program Student Admin > Academic Reports > Report Processing > Generate Exit Statement (i.e. This program). If you get a TASS.web error revert back to the style sheet that you saved in point 2 and start again.

The report has extensive options that can be activated via run-time settings. These settings can be saved as a report 'Configuration' profile.

An example of the report configuration at your school may be 'Senior Exit Statement'.

Click here for more information on Saving Configurations

To use a previously saved report configuration, select it from the 'Use a Previously Saved Configuration' picklist and click 'Next'.

The 'Use a previously saved configuration' picklist will only be available if a saved configuration exists.

To create a new configuration, click the 'Next' button without selecting an option from the 'Use a Previously Saved Configuration' picklist.

Enter your runtime options for the program.

To save the runtime options that you have entered as a re-usable report configuration, enter a meaningful description into the 'Save this Configuration as' field on the 'Process' or 'Print' tab.

You can delete a report configuration by selecting it from the picklist, clicking the 'Next' button, and then clicking the 'Delete' option.

You can modify an existing configuration by selecting it, making the necessary changes to the run-time options, then clicking 'GO' on the 'Process' or 'Print' tab. You need to ensure the 'Save this Configuration as' field is populated with the report configuration name. This field is populated automatically when an existing configuration is selected.

Important!

There is no need to include the year or report period descriptions in the 'Configuration' name. This is a bad practice to introduce as you will end up with many saved configurations which are identical.

A report 'Configuration' will only save or update if a report is successfully run, i.e. If the report fails to generate due to invalid selection criteria in the 'General' tab then the report 'Configuration' will not be saved.

General Tab

General Selection Criteria

Use the 'General' tab to select the reporting period and students for the report. The 'Reporting Year and Period' must be nominated and either a 'Year Group' or 'Student' code must also be entered.

The remaining fields in the 'General Selection Criteria' section on this tab are optional and can be used to create smaller batches of the report or to facilitate report distribution.

Selection Options

The 'Include Non-Current Students' checkbox can be used to print reports for students who have left the school.

When ticked, a report will be generated for any students who have results in the 'Reporting Year and Period' selected above.

For example, you would tick this option where all Year 12 students have had a 'Date of Leaving' entered using program Student Admin > Student Records > Year End Processing > Enter DOL for Seniors and the 'Date of Leaving' is less than the current day.

Layout Selection

Your school can have different style sheets for each report configuration. This gives you the flexibility of having different layouts, colours, etc. on the Exit Statements for each configuration.

This section of the screen allows you to nominate the style sheet to use against this report configuration.

Current Stylesheet

The style sheet currently being used by this report configuration will be displayed in this field.

Click the 'Paperclip' icon to download the current style sheet.

Important!

Take a backup copy of this file to a separate working directory in case you need to revert back.

Stylesheet

If this is a new report configuration, use the 'Browse' button to locate the style sheet that you intend to use.

If changes are made in the working style sheet then the procedure to update the report configuration is:

Use the 'Remove' checkbox to erase the old version of the style sheet in TASS.doc.
Use the 'Browse' button to open the new style sheet.
Run the report by clicking the 'GO' button on the 'Print' tab.

Important!

Refer to the stepped instruction above in the section 'Modifying a Style Sheet'.

This program uses 'TASS.doc', which means that once you have attached the style sheet, a copy of it is uploaded and saved on the web server.

It is still important to keep your working style sheet(s) in a network directory that is regularly backed up. You will need to get back to the working style sheet to make any future changes.

First Page Tab

The 'First Page' tab enables you to select which details will appear on the title page of the Exit Statement. These details are able to be accurately positioned on the title page of the report using your working style sheet (Refer to the stepped instruction above in the section 'Modifying a Style Sheet').

Print Cover page	Untick this checkbox if you do not want a cover page to print on your Exit Statement. When this is unchecked most options on this tab are disabled.
Include School Name	This field gives you the ability to display the School's Name on the Title Page. You would untick this if you will be using pre-printed stationery for the first page of the report that already includes the school name, or intend to have the program insert a graphic that includes the school name embedded within a logo image. Click here to view the associated CSS element. You can change the formatting of this in the style sheet using the following element: .title .companyTitle
School Name	This field allows you to override the school's name that has already been entered into the database. You can add text such as 'Junior School' or 'Middle School' to your school name.
Logo Crest/Image #1	This field allows you to select a Logo or Crest Image for inclusion on the report at runtime. Refer to the 'How To' guide 'School Logo Guidelines'. Important! This logo image can also be displayed in the header section of each subject page as required. If the report configuration is saved, then the image selected will also be saved with the report 'Configuration'. Click here to view the associated CSS element. You can change the size and positioning of the logo by using the following style sheet element: .title .logoImage
Logo Crest/Image #2	This field allows you to select a second Logo or Crest Image for inclusion on the report at runtime. Important! If the report configuration is saved, then the image selected will also be saved with the report 'Configuration'. Click here to view the associated CSS element. You can change the size and positioning of the 2nd logo by using the following style sheet element: .title .logoImage2
Student Name Format	Select the format of how the student's name should appear on the report. Options include: 'Full Name' (John Anthony Jones). 'First Name + Surname' (John Jones). 'Preferred + Surname' (Johnny Jones). Student names are set up and maintained using program Student Admin > Student Records > Student Information > Students on the 'General' tab. Click here to view the associated CSS element. You can change the formatting of this in the style sheet using the following element: .title .studentName
Include Total Number of Pages on Cover	Tick this checkbox to include 'Number of Page: N' on the cover sheet. Click here to view the associated CSS element. You can change the wording and formatting of this in the style sheet using the following element: .title .pages
Include Year Group	Tick this checkbox to include the student's year group on the cover sheet. Click here to view the associated CSS element. You can change the title and formatting of this in the style sheet using the following elements: .title .studentYearGroup .title .studentYearGroup .label
Include House	Tick this checkbox to include the student's house on the cover sheet. Click here to view the associated CSS element. You can change the title and formatting of this in the style sheet using the following elements: .title .studentHouse .title .studentHouse .label
Include Alt ID	Tick this checkbox to include the student's alternative identification number on the cover sheet. Click here to view the associated CSS element. You can change the title and formatting of this in the style sheet using the following elements: .title .studentAltld .title .studentAltld .label
Include Form Class	Tick this checkbox to include the student's form class on the cover sheet. Click here to view the associated CSS element. You can change the title and formatting of this in the style sheet using the following elements: .title. studentFormClass .title. studentFormClass .label
Include Photo	Tick this checkbox to include the student's photograph on the cover sheet. Click here to view the associated CSS element. You can change the size and positioning of this in the style sheet using the following element: .title. studentPhoto
Year Group Format	This field allows you to nominate if year groups are to be displayed as Numeric (e.g. Year: 1) or Alphabetic (e.g. Year: One). Important! If Alphabetic is selected, then the `substitute.ini` file (located on the webserver in `\tassweb\reportconfig`) will need to be populated with the alphabetic equivalents of the year groups (e.g. 12=Twelve).
Include PC Tutor Grp	Tick this checkbox to include the student's pastoral care/tutor group on the cover sheet. Click here to view the associated CSS element. You can change the title and formatting of this in the style sheet using the following elements: .title .studentPCTutGrp .title .studentPCTutGrp .label
Include Campus	Tick this checkbox to include the student's campus on the cover sheet. Campus descriptions are maintained in program Student Admin > Student Records > Setup Information > Student Records Setup on the 'Campuses' tab. Click here to view the associated CSS element. You can change the formatting of this in the style sheet using the following element: .title .studentCampus
Include General Comment Teacher	Tick this checkbox to print the name of the teacher who takes the student for the subject that you select in the 'General Comments Subject' field on the 'Other Options' tab on the first page of this report. You can print the teacher's name without the actual comment that has been entered for the subject on the first page by: Nominating the appropriate subject in the 'General Comments Subject' field on the 'Other Options' tab, and Making sure that the 'General Comments Position' field on the 'Other Options' tab is blank. Click here to view the associated CSS element. You can change the title and formatting of this in the style sheet using the following elements: .title .generalComments .teacher .title .generalComments .teacher .label .title .generalComments .subjectName .title .generalComments .comment

Other Style Sheet Elements

Click here to view the associated CSS elements.

Other style sheet elements that can be modified on the first/cover page include:

Style Sheet Element

Description

.title.periodDescription

The reporting period description as defined in TASS.web program Student Admin > Academic Reporting > Setup Information > Reporting Setup.

.title .userdef(1 to 10)

There are 10 user-definable style sheet elements that allow you to insert additional labels and content on the first page.

From TASS.web v43.1 and later you are also able to specify the height and width of each of these elements.

.title .vsn

This style sheet element is for Victorian Schools only and is used to format students' VSN numbers.

Subject Options Tab

The 'Subject Options' also allow for various items to be added (or removed) to the subject pages of the report.

Include Page Title

A checkbox field that allows you to enable or disable the headers on each subject page that prints on the report. (Headers contain Students Name, Year Level/Form, Reporting Period Description and the Logo #1 provided in the 'First Page' tab.)

The label for 'Year Level/Form' can be altered in the style sheet.

Click here to view the associated CSS element.

Header

You can change the formatting of the header in the style sheet using the following elements:

.header .studentName

.header .logoImage

.header .studentYearGroup

.header .classForm

.header .yearPeriod

.header .studentCode

.header .vsn (Victorian Schools Only)

You can also change the title for 'Year Level' using the following element:

.header .studentYearGroup .label

You can also change the title for 'Form' using the following element:

.header .classForm .label

There are also 10 user-definable style sheet elements that allow you to insert additional labels and content in the subject pages header:

.header .userdef(1 to 10)

Victorian Schools

For subjects that have been set up with a 'Category' of 'VCE', two further elements are available to allow the insertion of text into the subject page of the report:

Element

Content

.header .userdef1 [(sub_cat)="VCE"]

VICTORIAN CERTIFICATE OF EDUCATION

.header .userdef2 [(sub_cat)="VCE"]

UNIT #yr12_su# #sub_cat# REPORT #res_year#

#yr12_su# is — The value entered in the senior semester unit fields on the subject record.

#sub_cat# is — The subject category used on the subject record.

#res_year# is — The calendar year of the reporting period used to generate the report.

Footer

You can change the formatting of the footer section of the subject pages in the style sheet using the following elements:

.footer .student code

.footer .student code .label

Include Horizontal Subject Format

Tick this checkbox to print objectives for each subject across the page in columns rather than vertically down the page.

Refer to the sample at the top of the page for an example of an Exit Statement produced using a horizontal format.

Click here to view the associated CSS element.

You can change the formatting of this style of layout using style sheet elements displaying the following prefix:

.horizontal

Group Subjects by Category

When checked the report will group subjects under their subject category.

An example might be to group 'Authority' subjects separately to 'Other' subjects.

Subject Categories are set up using program Student Admin> Student Records > Setup Information > Student Records Setup on the 'Subject Cat' tab. Categories are then assigned against subject records using the 'Subjects' tab in the same program or in bulk using program Student Admin > Student Records > Setup Information > Subject Grid.

Use Automatic Result Translation

When checked, the report will automatically translate the students' results into words, using the table below:

Result (mark)	Translated into:
VHA	Very High Achievement
HA	High Achievement
SA	Sound Achievement
LA	Limited Achievement
VLA	Very Limited Achievement

The translated words display on the report in the place of Results.

This should not be confused with Result Related Comments, which are enabled using the 'Generate Subject Comments using Objective' field below.

Include Subject Outlines

A checkbox field that allows you to enable the Subject Outlines to print at the beginning of each subject.

Subject Outlines are created using the program Student Admin > Academic Reporting > Setup Information > Subject Outlines or Staff Kiosk program Teacher > Subject Outlines.

An example of a subject outline might be 'During this unit of work, students will have studied……..'

Click here to view the associated CSS element.

You can change the formatting of this in the style sheet using the following element:

.subject .outline

Print Subject Page(s)

Unticking this will cause the Exit Statement to print without separate pages for the students' results for each subject.

You would use this option in conjunction with the 'Summary Grid Options' on the next tab when you want to produce a consolidated one-page Exit Statement.

Refer to Sample 2 below for an example of an Exit Statement produced using this format.

Important!

Using this format may require changes to your style sheet to accommodate the subject data on a single page. The best way is to run a report for a student and then review the output. Then follow the instructions at the beginning of this section of the documentation 'Modifying a Style Sheet'.

Use Boxed/Grid Layout

A checkbox field that allows you to enable or disable the grids or boarders on each subject.

Selected Boxes/Grids can also be turned on/off from within the report's style sheet.

Use Subject Page Breaks

By default, this checkbox is unticked and the program will not use the 'Page Break' flag on the subject record.

You would tick this if you want to use the 'Page Break' flag on the subject record, e.g. You want the report to create a page break after subjects such as 'Religion' or 'PC Tutor Group'.

Click here to view an Administrator Note.

To set a subject up to force a page break use program Student Admin > Student Records > Setup Information > Student Records Setup on the 'Subjects Tab' and set the 'Page Break' field to 'Yes'.

Generate Subject Comments using Objective

When an Objective that has been set up with Result Based Comments/Translations, is selected from the drop-down list, the Exit Statement will print the Result Based Comments/Translations instead of the regular subject comment.

An example could be:

YR	Subject	Objective	Result	Translation
12	0001	Overall Grade	A	Consistently demonstrated a very high level of achievement.
12	0001	Overall Grade	B	Consistently demonstrated a high level of achievement.

'Result Based Comments' are set up and maintained using program Student Admin > Academic Reporting > Setup Information > Result Based Comment Translations.

Other Style Sheet Elements

Click here to view the associated CSS elements.

Other style sheet elements that can be modified on the subject pages include:

Where 'Include Horizontal Format' has not been selected:

Style Sheet Element	Description
.subject .title	The full description of the subject.
.subject .teacher	The name of the teacher that teaches a subject.
.subject .comment	The comment entered against a student by a teacher in webBook.
.subject .comment .label	This element can be used to change the title for Comment. For example, you may want to display 'Subject Comment' instead of 'Comment'.
.objective .groupDescription	The description of all 'Objective Groups'. Objectives are grouped under 'Objective Group' headings using TASS.web program Student Admin > Academic Reporting > Setup Information > Assessment Setup on the Result Formats Tab.
.objective .description	The description of all objectives. You can target formatting for individual objectives by adding [(obj_code)="[OBJECTIVE CODE"] after this element. For example, to target formatting of the objective 'Overall Grade' that has an Objective Code of 'OG' I would enter: .objective .description [(obj_code)="OG"]
.objective .studentResult	Students' results as entered by teachers in webBook.
.objective .studentResults .comments	Students' results that have been setup with 'Result Related Comments'. 'Result Related Comments' are setup in TASS.web program Student Admin > Academic Reporting > Setup Information > Result Based Comment Translation.

Where 'Include Horizontal Format' has been selected:

Style Sheet Element	Description
.horizontal .title .description	The description for the first column. Normally 'Subject' is used.
.horizontal .title .obj1	The description for the second column. The second column heading is used to define the objective that has been set up with a 'Sort Order' of '1'. This is done using TASS.web program Student Admin > Academic Reporting > Setup Information > Assessment Setup on the Result Formats Tab.
.horizontal .title .obj2	The description for the third column. The third column heading is used to define the objective that has been set up with a 'Sort Order' of '2'. This is done using TASS.web program Student Admin > Academic Reporting > Setup Information > Assessment Setup on the Result Formats Tab.
.horizontal .title .comments	The description for the fourth column. Normally 'Comment' is used.
.horizontal .subject .category	The description of the subjects' 'Subject Category. The display of this description is enabled using the 'Group Subjects by Category' option in the 'Subject Options' tab (above).
.horizontal .subject .description	The full descriptions of subjects.
.horizontal .subject .teacher	The name of the teacher that teaches a subject.
.horizontal .subject .obj1	The student's result displayed in the second column. This result is for the objective that has been set up with a 'Sort Order' of '1'. This is done using TASS.web program Student Admin > Academic Reporting > Setup Information > Assessment Setup on the Result Formats Tab.
.horizontal .subject .obj2	The student's result displayed in the third column. This result is for the objective that has been set up with a 'Sort Order' of '2'. This is done using TASS.web program Student Admin > Academic Reporting > Setup Information > Assessment Setup on the Result Formats Tab.
.horizontal .subject .comments	The comment entered against a student by a teacher in webBook.

Other Options Tab

Other Options
Explanatory Notes Page (PDF)	This option will enable the school to use a pre-existing explanatory page and choose to embed that page as either page two (after the cover sheet) or the last page of the report. Important! The explanatory document needs to be in PDF format. This PDF File also needs to be an A4 sized layout and must be a single page. If the report 'Configuration' is saved, then the explanatory notes page is also saved with the report.
Explanatory Notes Position	This option enables you to select whether the Explanatory Notes page prints as the second page or the last page.
Include Page numbering	Tick this checkbox to print a page number on each page except the Title page. Important! This option will also print the page number on the explanatory notes page that is uploaded. Click here to view the associated CSS element. You can change the formatting of this in the style sheet using the following element: .footer .pages

Extra Curricular Options
Include Extra Curricular Activities	This option enables you to include the student's 'Extra Curricular Activities' on the report. Click here to view the associated CSS element. You can change the title and formatting of extra curricular activities in the style sheet using the following elements: .extraCurricular .title .extraCurricular .activity
Activity Year & Semester/Term	Nominate the Year/Semesters (or terms) from which student Extra Curricular Activities are to be included on this report. Holding down the 'Shift' key while clicking on your options permits a range selection, holding down the 'Ctrl' key enables selection of discrete (individual) criterion. If you leave this field blank it will include all student Extra Curricular Activities for all Year/Semesters or terms.
Extra Curricular Activity Types	This field allows you to filter the types of extra curricular activities that will appear on the report. It is a multi-select field. Holding down the 'Shift' key while clicking on your options permits a range selection, holding down the 'Ctrl' key enables selection of discrete (individual) criterion. Click here to view the associated CSS element. You can change the formatting of this in the style sheet using the following element: .extraCurricular .type
Print Extra Curricular UD Data	This option enables you to include 'Extra Curricular UD Data' on the student's report as defined in the students Extra Curricular Record in Student Admin > Extra Curricular > Student Information > Student Activities. Click here to view the associated CSS element. You can change the formatting of this in the style sheet using the following element: .extraCurricular .ud
Print in columns	Tick this checkbox to print extra curricular activities in columns (side by side) on the reports.
Page Break before Extra Curricular	Tick this checkbox to force a page break before the extra curricular section of the report.

General Comments Options

General Comments Subject

This field allows you to identify the 'Subject' used for Form Teacher/PC Tutor Group comments. It will display differently from the other subjects on the report.

To display the 'General Comments Subject' in exactly the same format as the other subjects, then ensure the subjects' sort order is set correctly, and do not nominate any subjects as the 'General Comments Subject'.

Important!

The 'General Comments Subject' is a comment only subject. Any Objectives and results set up against it will not print on the Exit Statement.

Click here to view the associated CSS element.

You can change the formatting of the general comment in the style sheet using the following elements:

.generalComments .subjectName

.generalComments .comment

.generalComments .teacher

General Comments Position

This option controls the positioning of the General Comments (Form Teacher/PC Tutor Group Subject).

The options are:

Before First Subject.
After Last Subject.
Cover Page.
After Extra Curricular.
Blank.

Summary Grid Options

Summary Grid Position

One way of using this option is in conjunction with an Exit Statement format where the 'Print Subject Page(s)' on the 'Subject Options' tab has been unchecked.

This is where you want to produce a consolidated one-page Exit Statement.

Refer to Sample 2 below for an example of an Exit Statement produced using this format.

In this case, you would select 'First page' in this field. You must also indicate the Objectives to be included in the summary grid.

You could also use this option if you are producing an Exit Statement with Subject pages to include a summary grid on either the first page or last page of the report.

Objective 1

Select the first Objective code to include in the Summary Grid.

For Queensland schools, it is likely to be the Objective for 'Number of Semester Units studied'.

Click here to view the associated CSS element.

You can change the formatting of this in the style sheet using the following elements:

.summary .title .obj1

.summary .grid .obj1

Objective 2

Select the second Objective code to include in the Summary Grid.

For Queensland schools, it is likely to be the Objective for 'Overall Grade'.

Leave blank if only one Objective is required in the grid.

Click here to view the associated CSS element.

You can change the formatting of this in the style sheet using the following elements:

.summary .title .obj2

.summary .grid .obj2

Other Style Sheet Elements

Click here to view the associated CSS elements.

You can change the formatting of the header on the summary grid page, in the style sheet using the following elements:

.summary .header .studentName

.summary .header .logoImage

.summary .header .studentYearGroup

.summary .header .classForm

.summary .header .yearPeriod

.summary .header .studentCode

.summary .header .vsn (Victorian Schools Only)

You can also change the title for Year Level using the following element:

.summary .header .studentYearGroup .label

You can also change the title for Form using the following element:

.summary .header .classForm .label

Other style sheet elements that can be modified on the summary grid include:

Style Sheet Element	Description
.summary .title .subject	The description for the first column. Normally 'Subject' is used.
.summary .grid .subject	The full descriptions of subjects.
.summary .userdef(1 to 20)	There are 20 user-definable style sheet elements that allow you to insert additional labels and content on the summary grid page.

Signatory Options
Signatory	Select signatories to be included in the signature section of the report. To select more than one signatory, hold down the 'Shift' key to select signatories within a range; hold down the 'Ctrl' key to select discrete signatories. Class Teacher signatories Selecting a Class Teacher signatory inserts each student's class teacher/s signature in the signatures section on the Exit Statement, for a selected Subject, such as Homeroom or Tutor Group. Signatories that have been set up with the 'Class teacher' flag display the text [ class tch ] after the Signatory Title. Note that the relevant class/es for this signatory will be chosen in the next field 'Class Teacher Subjects'. Only one Signatory with the 'Class Teacher' flag can be selected. Signatory details and Class Teacher flags must be pre-defined in Student Admin > Academic Reporting > Setup Information > on the Signatory Details Tab. Digital signature attachments can be uploaded on the Signatories Tab, or on the General tab of the Teacher or Employee record. Click here to view the associated CSS element. You can change the formatting of this in the style sheet using the following elements:.signatory .title .signatory .image .signatory .blank
Signatory Position	Signatures can be placed before or after the 'Extra Curricular' section of the report.
Class Teacher Subjects	When a Signatory has been selected (above) which has the 'Class Teacher' flag, classes for the selected year and semester/term display. Select one or more subjects from the picklist to insert each student's teacher's signature for this class on their exit statement.
Include End of Report Section	This field will include an indicator showing the end of the report. Do not select this field if you wish to append additional pages to the report.
Keep Signatures with Last Subject	Tick this checkbox to force the signatures to print on the same page as the last subject. This checkbox is only active if the 'Signatory Position' = 'Before Extra Curricular'.

Print Tab

Sort By

This will determine the order in which the exit statements will be printed.

Formatting Options

These options allow you to choose the 'destination' of the reports. The TASS.web exit statements have three 'delivery' options.

Export to PDF

Use this option to print the exit statements using the Adobe® PDF viewer. PDF will also enable you to save a copy for printing later (e.g. Reprints for lost reports or for backup reasons.)

Exclude Parents with Email Addresses

You would use this field if you have already used the 'Deliver via EMAIL where possible' option (below) to send exit statements to parents (who have email addresses) and now want to produce exit statements for the rest (who don't have email addresses).

Important!

Make sure that you have the same address options selected when you run the email process and the PDF (printed) process.

Deliver via EMAIL where possible

This delivery option will allow the school to automatically email exit statements to parents based on the 'Address Options' section of this tab.

Parent email details are setup using program Student Admin > Parent Records > Parent Information > Parents on the 'Address' tab.

The system will generate exit statements to PDF for those parents who do not have an email address.

Prior to using this function, you will need to specify the Sender Email, CC Email, and Subject Text in the Reporting Parameters.

Refer to Student Admin > Academic Reports > Setup Information > Reporting Setup.

Click Go.

Generate Emails - Academic Reporting (Parents) grid will display a list of student details for each student report generated.

Use this list to:

Review the list of students who have had a report generated.
View their academic report by clicking the link provided.
Use the checkbox to include/exclude individual students.

Click Next.

Generate Emails - Academic Reporting (Parents) screen will be displayed.


Email Template	Choose an active Email Templates in the ‘Academic Reporting’ category from the picklist. These have been setup on the ‘Email Templates’ tab in System Admin > Utilities > Email Settings.
From	It will be auto populated with the User email address and User name of the TASS.web user and any active ‘Generic FROM Email Addresses’ that have been setup on the Generic Emails tab in System Admin > Utilities > Email Settings. The User email should always appear first with the ‘Generic FROM Email Addresses’ following in alphabetic order.
To	It will be auto-populated with Email Distribution List from the previous screen. The Print button will generate an email recipient list.
Additional Recipients	It will be a search field used to enable searching and individual selection of Employees (teachers and non-teachers).
Administrator Copy	This field will only be displayed when the ‘Email Address for Administrator's Copy’ field is populated on the Parameters tab in System Admin > Utilities > Email Settings.
Subject	This is the text that will be included in the 'Subject' line of the email. (200 characters).
Attachments / Choose Button	Two options are available to attach files to this email: Drag and drop a file from your computer. Use the 'Choose' button to locate the file.
Banner	Two options are available to attach a banner an email template: • Drag and drop a file from your computer. • Use the 'Choose' button to locate the file. Banners should be 580 pixels wide. Banners are displayed above the text of the email.
Email Messages	This is the text that will be included in the message section of the email. You can personalise each outgoing email by adding student and/or parent-specific details into the message text. Click the 'Keywords' option in the toolbar and use the picklist to choose between: Student Keywords. Parent Keywords. Academic Reporting Keywords.
Communication Log Comments	This will be a free text field.
Communication Log Category	This will be a single select picklist populated with the active Email Categories that the user has ‘Send’ or ‘Send & View’ permission for.
Send Me a Copy	Send a copy to the user email address.

Click Send.

Publish to the Web

If you use this option for publishing exit statements:

Each exit statement will be published (or backed up automatically) to the TASS document management system (TASS.doc).
Reports can then be reprinted for a range or group of students using menu path Student Admin > Academic Reporting > Special Processes > Published Student Reports.
Publishing to the Parent Lounge portal will allow parents to download their own child's exit statement in PDF format.
The school can also control which reporting periods are available to download reports or access result information by setting the 'IA Lock' flag to 'Staff Kiosk, Student Cafe, Parent Lounge Only' for the respective reporting period.

Important!

Publishing the report to the web will allow the school to reprint the report again later. It does not provide a facility to regenerate the report.

Format for 'Back to Back' printing

'Back to Back' printing will print a blank page at the end of each report if it contains an odd number of pages. This, therefore, ensures that each subsequent exit statement in the batch will not start on the back of another student's report.

Include Address Label page

If this option is selected, an additional page will be printed before each exit statement containing address information based on the selections you make in the 'Address Options' section of this tab.

You will need to have inserted the v42 style sheet additions into your style sheet for the 'Include Address Label page' functionality to work.

Refer to the 'Modifying a Style Sheet and Additions to the Style Sheet' section of this documentation for details on adding new functionality into your style sheet.

Click here to view the associated CSS element.

You can change the formatting of this in the style sheet using the following elements:

.addresslabel .parentname

.addresslabel .address

.addresslabel .address_barcode

.addresslabel .studentname

Address Options

Use this section to define the addresses to use when generating exit statements.

Option 1 — Use Communication Rules

'Communication Rules' provide a 'student-centric' way of defining precisely how different areas of your school communicate with parents. They are especially useful for communication with split families and for families with students who have multiple parenting arrangements.

For more information, refer to 'How to Handle Split Family Arrangements'.

Communication Types

Choose the appropriate 'Communication Rule' to use when generating exit statements.

The program will default to the 'Academic Reports' rule.

For further information on the rules available click here.

Option 2 — Select Addresses

This methodology for communicating with parents can be used as an alternative to 'Communication Rules'. However, it is strongly recommended that your school investigate implementing 'Communication Rules' as a more precise method of communicating with parents.

Primary Copy Address

This will use the default address (or the email address that is contained in this address block if you are emailing). You can change this to any of the other address blocks on the parent record.

If you use an address other than the school default address, the system will look at the address that you enter here first and if it doesn't find any detail, it will then revert to using the default address. The school default address will be highlighted with an '*'.

This Address Only

Another scenario is that you ONLY want to produce reports for parents who have an entry in a particular address block. To achieve this check the 'This Address Only' box and choose the relevant address to use.

Use Lives With (OLD) Address

This option is based on the redundant 'Lives With (OLD)' field on the 'General' tab in program Student Admin > Student Records > Student Information > Students.

This functionality becomes redundant from TASS.web v43.1 onwards.

This is because the 'Lives with' indicator for students has been moved to the 'Address and Communication Rules' tab.

'Communication Rules' provide a 'student-centric' way of defining precisely how different areas of your school communicate with parents. They are especially useful for communication with split families and for families with students who have multiple parenting arrangements.

For further details, refer to 'How to Handle Split Family Arrangements'.

Click here to view an Administrator Note.

If your school is going to enable 'Communication Rules' you should refer to the 'How to' guide, Setting up Parent Addresses in TASS.web.

If your school is using a version of TASS.web that is v43.1 or later, and you are still using this field, you should implement 'Communication Rules' as soon as possible.

This option will be removed from the program in a future TASS.web release.

Additional Copies

This allows you to nominate one or more additional address(s) for which you will print additional copies of student reports.

The 'Second Copy Address' field allows the selection of multiple addresses by holding down the 'Ctrl' key whilst clicking on the required addresses.

Additional copy to Student 'Lives With (OLD)' Address

This can be used to create an additional copy of student reports for the parent based on the redundant 'Lives With (OLD)' field on the 'General' tab in program Student Admin > Student Records > Student Information > Students.

See 'Use Lives With (OLD) Address' (in this table above) for further explanation.

Watermarks

Cover Page	This option will allow you to upload a PDF document and have it display behind the content on the cover page like pre-printed stationery (i.e. a background image). Important! The watermarked document needs to be in PDF format. This PDF File also needs to be an A4 sized layout and single page. It must be a single page.
Other Pages	This option will allow you to upload a PDF document and have it display behind the report content on each page (except the cover page) like pre-printed stationery (i.e. a background template). Important! The watermarked document needs to be in PDF format. This PDF File also needs to be an A4 sized layout and single page. It must be a single page.

Report Date

Include Date on Report

If selected, print the date as 'Printed on DD MMM YYYY' at the very end of the report.

Save this Configuration as

Save this Configuration as

If populated with a value and you click 'GO', the current report settings will be saved using the configuration name entered in this field.

Important!

The program must successfully produce a report for the settings to be saved. If when running the report the system returns with a message 'Based on the Selected Criteria No Data Has been Found' then the report settings have not been saved.

Report Samples

Sample
Sample 1
Sample 2