MER - Student Medical
Overview
The Student Medical program is used to add and maintain student medical records.
Viewing and Editing Medical Records
To view or edit a medical record use the 'Picker Screens' or 'Search Engine' to search for records in the database.
Picker
Searchable fields for the picker are 'Year Group', 'PC Tutor Group', 'House', and 'Campus'.
The picker will default to display current students only, however, if you need information for a non-current student tick the 'Non-Current Students' checkbox in the 'Additional Criteria' section of the screen. You can also nominate to restrict your search by 'Gender' or 'Boarder' and 'Day Students'.
Click the 'GO' button (or press 'Enter') to execute the search and populate the Boarder Picker with the records that match your selection criteria.
Once a student has been selected from the picker a summary of the record will appear in the Summary Information pane. The 'View' and 'Edit' buttons at the bottom of the Summary Information pane will populate the multi-tabbed Student Medical screen.
Search Engine
Enter a search string directly into the 'Search' field at the top right of the screen. Click on the 'Binoculars' icon or press 'Enter' key to execute the search.
The searchable fields for the picker are Student Code, Surname, Given Names, Preferred Name, Year Group, Form Class, PC/Tutor Group, Date of Birth, Alternate ID, E-mail, House Description, and Religion Description.
The Search Results pane will display the matching records. Highlight the record that you require and click the 'View' or 'Edit' button on the bottom of the pane to populate the multi-tabbed Student Medical screen.
To access a medical record for a future student use the 'Medical' icon in the 'Enrolled Student' screen in Student Admin > Enrolments > Enrolments Information > Enrolments.
Immunisation Register Alerts
Click the 'No Immunisation Register' to display students where the 'Immunisation Register' details have not been entered on their Medical Record.
Click the 'No Immunisation Statement' icon to display a PDF report of students who do not have an 'Immunisation Statement/From' added to their Medical Record.
Click the 'Overdue Immunisations' icon to display a PDF report of students where the 'Next Immunisation Due Date' has passed.
Each of these reports has functionality to generate an email to parents and/or students. Select the report, then the hamburger menu, then Generate Email. Email Templates can be set up for use here.
Important!
This option is only available when SMTP Emails has been enabled. Refer to 'How to Enable SMTP Emailing and Set Up Communication Log Permissions' for more information.
Student Medical Screen
A student record must be created in Student Admin > Student Records > Student Information > Students or a future student enrolled in Student Admin > Enrolments > Enrolments Information > Enrolments, before the 'Student Medical' screen can be accessed.
To access a medical record for a future student use the 'Medical' icon in the 'Enrolled Student' screen in Student Admin > Enrolments > Enrolments Information > Enrolments.
The 'Student Medical' screen has a multiple tabs layout. Click on the required tab to access fields and enter or view data.
If there has been no medical data previously entered or selected for the student, the fields in the tabs will be blank excepting default values.
A 'Warning' screen will appear on entering the 'Student Medical' screen when a student has a 'Medical Condition' that has been set up by the school with an 'Alert Flag'.
'Medical Conditions' and 'Alert Flags' are set up in Student Admin > Medical Records > Setup Information > Medical Setup.
If a 'Medical Updates Warning' appears at the top of the screen, it means that a parent has submitted updates to the student's medical record through Parent Lounge and these updates have not yet been checked and accepted by the school. Therefore, the information that is being displayed in this program is not up to date. Do not edit this record until these updates have been processed using program Student Admin > Medical Records > Student Information > Updates from Parent Lounge.