MER - Medications Tab
Overview
The ‘Medications’ tab contains a list of medications that the selected student is currently taking or has previously taken.
From this tab, you can:
Add new medication records.
Modify or delete existing medication records.
Link medications to the selected student's Medical Conditions.
Add Notes and Attachments to medication records.
Create Schedules for when the medication needs to be dispensed.
This tab was introduced in v01.059.09.200. Prior to this, medication data was stored in various other program areas. Before using this tab, schools must consolidate existing data and enter it into this tab. Refer to How to Setup Student Medication Scheduling and Dispensing for more information.
Before the Student Medication Scheduling and Dispensing feature was introduced in v01.059.09.200, medication-related data could have been stored in various areas of the TASS.web program, for example:
Student Admin > Medical Records > Student Information > Student Medical on the ‘Medical Conditions' tab, in 'Condition Details’ under ‘Medication Requirements’.
Student Admin > Medical Records > Student Information > Student Medical on the ‘Medical Conditions' tab, in 'Condition Details’ under ‘Other Details (UD)’.
Student Admin > Medical Records > Student Information > Student Medical on the ‘General’ tab, in the ‘Medical User Defined Data’ section.
Student Admin > Student Records > Student Records > Student Information > Students on the ‘UD' tab.
Student Admin > Student Records > Student Records > Student Information > Students on ‘UD Area' tab.
Each school is different; program areas may differ from school to school.
Medications Grid
Each student’s Medications Grid contains a list of medications, both current and past, sorted by the Name of Medication field.
Column | Description |
Medical Condition | This column indicates if the Medication is related to a Medical Condition. If the Medication is not related to a Medical Condition, this field is blank. When a medication is linked to a medical condition, the medication details are also available on the ‘Medical Conditions’ tab in TASS.web Student Admin > Medical Records > Student Information > Student Medical. |
Name of Medication | This column displays the Name of the Medication, from the ‘Medication Name’ field. |
Method of Use | This column displays the route or method used to dispense the medication, from the ‘Method of Use’ field. |
Medication Details | This column displays further information about the medication, from the ‘Further Information’ field. |
Action | From this column, you can view, edit, and delete medication records. Click ‘View’ to see more information about the medication, including notes, attachments and schedules. Click ‘Edit’ to modify the medication record. Click ‘Delete’ to delete the medication record. After medication has been dispensed to a student, it cannot be deleted. |
Add Medication
Click 'Add Medication' to access the 'Add Medication Requirement' screen.
On this screen, you can input medication details into the selected student's medical record.
Fields that require further explanation | |
*Medical Condition | If the medication relates to a ‘Medical Condition’, select the condition from the drop-down list. To add a new Medical Condition go to the ‘Medical Conditions’ tab in TASS.web Student Admin > Medical Records > Student Information > Student Medical. If the medication does not relate to a medical condition, select ‘No Condition’. In 'Edit' mode, you cannot link an existing standalone medication (No Condition) to a Medical Condition or change the Medical Condition of an existing medication. |
*Medication Name | Enter the name of the medication that is being dispensed, up to 200 characters. This could either be the brand or the scientific name of the medication. Examples: Paracetamol or Panadol®, Ibuprofen or Nurofen®. Each school will have different requirements for what needs to be recorded here. For more information, please refer to your school's medication guidelines. |
Method of Use | Enter the method or route used to dispense the medication, up to 200 characters. Examples: oral, topical, inhalation, nasal. Each school will have different requirements for what needs to be recorded here. Please refer to your school's medication guidelines for more information. |
Further Details | Enter any further information about the medication, up to 200 characters. Further information could include the dosage requirements, or how and when to dispense the medication. Examples: 2x 10mg tablets at 10 am daily until further notice, or 10mls of liquid at 12pm daily with food until the bottle is finished. Each school will have different requirements for what needs to be recorded here. Please refer to your school's medication guidelines for more information. |
Start Date | Enter the date when the student commenced taking the medication at school. |
End Date | Enter the date when the student will cease taking the medication at school. If the medication is ongoing and there is no end date, you can either enter the student's ‘Date of Leaving’ or leave this field blank. |
*Administration | Select how the medication will be administered. The default selection is ‘Self-Medicate’. Select ‘Self-Medicate’ if the student can dispense the medication themselves. Select ‘Needs Assistance’ if staff assistance is required to dispense the medication. |
Staff Training Required? | Tick this checkbox if staff training is required to dispense this medication. Untick this checkbox if untrained staff members can dispense this medication. This checkbox is not visible to users when dispensing medication. Each school will have different requirements for how this field is used. Please refer to your school's medication guidelines for more information. |
Prescribing Practitioner | Select the name of the medical practitioner who prescribed this medication to the student. When an existing practitioner is selected, their Phone Number will populate the ‘Practitioner Phone’ field below. The drop-down list contains details from the ‘Practitioners’ tab in TASS.web Student Admin > Medical Records > Student Information > Student Medical, their name/s will appear and can be selected from the drop-down list. If the practitioner is not included in the drop-down list, use the 'Enter a New Practitioner' field to input their name, up to 30 characters. The ‘Enter a New Practitioner’ field is only related to the medication record. It does not update the ‘Practitioners' tab in TASS.web Student Admin > Medical Records > Student Information > Student Medical. |
Practitioner Phone | Enter the Practitioner's phone number. When you select an existing practitioner in the 'Prescribing Practitioner' field, their phone number will automatically appear here. Editing an existing practitioner’s phone number does not update the 'Practitioner Phone' field on the ‘Practitioners' tab in TASS.web Student Admin > Medical Records > Student Information > Student Medical. |
Minimum time between doses | Use this field to specify the time interval that must lapse before administering the next dose of the medication. If staff attempt to dispense medication to students within this time frame, a warning message will appear in the medication dispensing programs. |
Expiry Date | Enter the expiration date of the medication. If staff attempt to dispense medication to students past this date, a message warning will appear in the medication dispensing programs. |
Expiry Notification Date |
Coming Soon! This field will soon allow you to set the number of days before the expiration date for parent notifications. |
Click ‘Save’ to store the medication details in the database.
Upon clicking ‘Save', additional fields for ‘Notes’, ‘Attachments’, and 'Medication Schedule’ become available.
Notes
To add a note related to the medication, click the '+ Add Note' button.
Enter a date in the 'Note Date' field and your text in the 'Note Text' field. The 'Note Text' field allows up to 4000 characters. After entering your text, you can use the 'Check Spelling' button to check for spelling errors. Finally, click 'Save' to save your note to the medication record.
The following icons on the Medication Requirement screen allow you to view, edit and delete notes if required.
 | Click the ‘magnifying glass’ icon to view a note. |
 | Click the 'pencil' icon to edit a note. |
 | Click the 'rubbish bin' icon to delete a note. Then click the 'Confirm Delete' button to proceed. |
These Notes are not visible to users when dispensing medication.
Each school will have different requirements for what needs to be recorded here. Please refer to your school's medication guidelines for more information.
Attachments
To add an attachment related to the medication, click the '+ Add Attachment' button.
Examples: A completed authority to dispense form, a photo of the medication in its storage location, or a doctor's letter regarding medication use.
Click the ‘+ Choose’ button to locate your preferred attachment. Use the ‘Clear’ button to remove the attachment and select another. Then, click the ‘Save’ button to save your attachment to the medication record.
The following icons on the Medication Requirement screen allow you to view, download or delete the attachments if required.
 | Click the ‘document’ icon to view or download the attachment. |
 | Click the ‘rubbish bin’ icon to delete the attachment. |
These notes are not visible to users when dispensing medication.
Each school will have different requirements for what needs to be recorded here. Please refer to your school's medication guidelines for more information.
Medication Schedule
To add a schedule for the medication, click the ‘Add Schedule’ button.
When a schedule is added here, it will appear in the 'Dispense Student Medication' program on the day that the medication is supposed to be administered. This program is located in TASS.web Student Admin > Medical Records > Student Information. Please refer to the 'Dispense Student Medication' article for further information.
Fields that require further explanation | |
*Days | Tick the days of the week when the student needs medication. Click ‘Weekdays’ to select weekdays or ‘All Days’ to select every day. |
*Time | Enter the time when the medication must be dispensed to the student on the days selected above. |
*Start Date | Enter a date for when the medication schedule will commence in the ‘Dispense Student Medication’ program. The Start Date must be later than or equal to today's date. |
End Date | Enter the date for when the medication schedule will end in the ‘Dispense Student Medication’ program. If the medication is ongoing and there is no end date, you can either enter the student's ‘Date of Leaving’ or leave this field blank. |
*Dosage | Enter the dosage the student should receive for the specified days, dates, and times, up to 100 characters. Examples: 1 tablet, 10ml. Each school will have different requirements for what needs to be recorded here. Please refer to your school's medication guidelines for more information. |
Click the ‘Save’ button to save this schedule for the medication record.
To change a student’s medication schedule after the medication has already been dispensed, refer to How do I change a student's medication schedule?
The following icons on the Medication Requirement screen allow you to view, edit or delete the schedule if required.
| Click the ‘magnifying glass’ icon to view a medication schedule. |
| Click the 'pencil' icon to edit a medication schedule. |
| Click the 'rubbish bin' icon to delete a medication schedule. Then click the 'Confirm Delete' button to proceed. |
Edit Medication
To edit a medication, navigate to the Student Medication Grid, and click the ‘Edit’ link in the Action column.
Click the ‘Update’ button to save your changes.