Additional Steps Required to Load a Campus Specific Timetable
This guide should be used in conjunction with the 'How to Upload Timetable and Subject Data from Timechart' or the 'How to Upload Timetable and Subject Data from Timetabler' guide.
Functionality is available within the timetable module that allows the importation of campus-specific timetables. You may elect to use this in the scenario where both campuses have common year groups.
Example:
Campus 1 | Campus 2 |
|---|---|
Year 1 -12 | Year 7 - 12 |
The timetable module uses the room code to differentiate the classes that will be available for different campuses.
Ensure that each campus has been set up using program Student Admin > Student Records > Setup Information > Student Records Setup on the 'Campuses' tab.
Use program Student Admin > Timetable > Setup Information > Timetable Setup to set up the timetable on the 'Timetable' and 'Days' and 'Periods'.
Use program Student Admin > Timetable > Setup Information > Timetable Setup on the 'Rooms' tab to add a Campus Code on each room.
Define your timetable import format using program Student Admin > Timetable > External Data Interface > Define Import format (based on the information contained in 'How to Upload Timetable and Subject Data from Timechart' or the 'How to Upload Timetable and Subject Data from Timetabler' guide).
Import your data for the first campus using program Student Admin > Timetable > External Data Interface > Import Data. Make sure that you select the correct campus from the 'Campus' drop-down list.
This will only load the timetable for the rooms that have been attached to this campus in Step 3 above.Validate your data for the first campus using program Student Admin > Timetable > External Data Interface > Validate Imported Data.
Generate your master timetable using program Student Admin > Timetable > External Data Interface > Generate Master Timetable. Make sure that you select the correct campus from the 'Campus' drop-down list.
Important!
If you are using the campus timetable upload facility that is defined in this document and are in the process of uploading your second campus (the first is already uploaded and a timetable generated), then it is essential that you select the correct campus from the 'Campus' drop-down list.
IF YOU LEAVE THIS FIELD BLANK IN THE GENERATION PROCESS, THEN THE FIRST CAMPUS TIMETABLE WILL BE OVERRIDDEN BY THE SECOND CAMPUS TIMETABLE.
Import the student subject choices using program Student Admin > Timetable > External Data Interface > Import Student Subject Data or load subjects using your preferred TASS.web methodology:
Student Admin > Student Records > Student Classes > Copy Classes.
Student Admin > Student Records > Student Classes > Generate Subjects for Students.
Student Admin > Student Records > Student Classes > Build Classes.
Important!
Complete steps 5 to 8 for each campus before starting the process for the second campus.
Repeat steps for 5 to 8 for the second campus.
Important!
Complete steps 5 to 8 for each campus before starting the process for the next campus.
The following programs will now have a facility that allows the 'filtering' by campus:
Student Admin > Timetable > Timetable Information > Copy Master Timetable.
Student Admin > Timetable > Listings and Reports > Free Room Listing.
Student Admin > Timetable > Listings and Reports > Print Master Timetable.
Student Admin > Timetable > Listings and Reports > Print Room Timetable.
Student Admin > Timetable > Listings and Reports > Print Student Timetable.
Student Admin > Timetable > Listings and Reports > Print Teacher Timetable.
Student Admin > Timetable > Listings and Reports > Print Year/Form Timetable.
Student Admin > Timetable > Timetable Information > Timetable Grid Entry.