Teacher Details

Overview

This program displays teacher information in a single scrolling screen with a left menu for quick navigation.

By default, the program will display your information. Another teacher's information may be displayed here if:

You are 'ghosted' as another teacher.
You have access to the dropdown list that allows you to select another teacher.

Information includes:

General Details (including employee photo).
Click here for an Administrator Note
Use TASS.web program System Admin > Users > Portal Security Permissions to give users access to the 'Employee Code' and 'Registration ID' fields. The 'Teacher Details > General Details – extra fields' security point controls access.
Address Details.
Other Details.
Timetable.
Subjects.
Notes.
My Buddies.
Communication Log.

Timetable

This section of the teacher profile:

Displays your current timetable, day by day (Click the 'left arrow' button to view the previous day, or 'right arrow' button to view the next day.
Displays your current timetable, by week (use the 'Full Timetable' button).
Allows you to print your current timetable (use the 'Full Timetable' button).
Allows you to access and mark the roll for a class.

Click here for more information on marking a roll.

Provides a drill-down to a photo gallery of students in the class. (Click the 'gallery' icon for gallery view or the 'list' icon for list view if required).
Provides a drill-down to view/add/edit substitution 'Class Tasks' and 'Feedback' information.

Click here for more information on substitutions.
Provides access to a 'hamburger menu' that allows you to:
- Access the Class Homepage.
- Create Homework for the class.
- Create an Activity for the class.
- Create Resource(s) for the class.
- Access the Analytic Dashboard for the class.
- Create and assign a webBook Activity to students in the class.
- This is a direct link to the webBook program Progressive Assessment > Activity Setup. It will open for this subject in a new browser tab.
- Assess webBook Activities for students in this class.
  This is a direct link to the webBook program Progressive Assessment > Activity Assessment. It will open for this subject in a new browser tab.
- Enter webBook Results and Comments for students in this class.
  This is a direct link to the webBook program Final Results > Enter Results. It will open for this subject in a new browser tab.
- View students in this class (either as a list view or a photo gallery view).
- Run a report for this class (and optionally save your runtime selections in 'My Saved Lists').
- Generate emails to students in the class and/or their parents.
  Click here for more information on email options.
  
  How to Generate Emails.
- Send an SMS to students in the class and/or their parents.
- Create Notifications that will:
  - Become visible to students in Student Café and/or to parents in Parent Lounge.
  - Be sent to parent mobile phones through the school's mobile app.
    Click here for an Administrator Note.
    To use Push Notifications, the school must hold a 'Mobile App' API licence and deploy a mobile app through a TASS Integration Partner.
    Refer to How To/Checklists > General > TASS API Setup Checklist.
- Check for spare rooms that are available for the timetabled period.
  
  The Hamburger menu is not available if you have selected another teacher using the drop-down list.

Subjects

Displays a list of subjects you teach for the current timetabled year.
Displays a list of all the subjects that you taught across all years (use the 'See All' button).
Allows you to search for a specific subject across all years (use the 'See All' button, then the 'Subject Search' field).
Print a report based on your selections (use the 'See All' button).

To sort by a column from the 'See All' button, click on the column heading. To sort by multiple columns hold down the 'Shift' key and click the second and subsequent columns.

Notes

Displays a list of the last 5 notes that have been entered against your teacher record.

Open note attachments. (Click the 'document' icon)
Allows you to edit your teacher notes (if permitted). (Click the 'pencil' icon)
Allows you to delete your teacher notes (if permitted). (Click the 'rubbish bin' icon)
Allows you to add a new teacher note against your record (if permitted).
Displays a list of all of your notes across all years (use the 'See All' button).
Allows you to search for a subset of your notes across all years (use the 'See All' button).
Allows you to print a report based on your selections (use the 'See All' button).

Whether you can 'Add', 'Edit' or 'Delete' notes is dependent on your security permissions.

Click here for an Administrator Note

Use TASS.web program System Admin > Users > Portal Security Permissions to create Staff Kiosk User Roles and to assign teachers into them. It is important to follow the steps outlined in the TASS knowledge base for that program.

To sort by a column from the 'See All' button, click on the column heading. To sort by columns hold down the 'Shift' key and click the second and subsequent columns.

Creating a New Note

To create a new note, click the 'New' button.

Note Category

The options available in the dropdown list have been set up by your school.

Attachment

Two options are available to attach a file to this PC Entry:

Drag-and-drop a file from your computer.
Use the 'Choose' button to locate the file.

My Buddies

If your school has enabled the 'Ghosting' feature in Staff Kiosk, it means that potentially you can 'Ghost' in and operate another teacher's Staff Kiosk or another teacher can ghost in and operate your Staff Kiosk. The level of functionality that is available to someone 'Ghosted' in as you, is determined by your system administrator.

You use this program to grant 'Buddy' access to teachers who are not able to ghost in and operate your Staff Kiosk (by virtue of them being granted access by your school).

An example of granting 'Buddy' access would be to a senior teacher who is mentoring you.

People who may have automatically been granted 'Ghosting' access by your school could include The Principal, Senior Executive, and Head of your Department etc.

Click the 'Maintain Buddies' button to display the 'Maintain My Buddies' pop-up screen for adding and removing Buddy teachers.

For more information on 'Ghosting', refer to Staff Kiosk Toolbar.

Communication Log

All communications generated from Staff Kiosk are recorded in a Communication Log.

This is a teacher-centric Communication Log that will display all communication sent and received by a teacher. Students also have a Communication Log in Staff Kiosk program Students > Student Profile.

The Communication Log allows you to track and monitor the details of communications including who it has been sent to and in some cases whether the communication has been viewed by the recipients.

There are potentially 3 different types of communication displayed in this screen:

Emails (generated from various programs in Staff Kiosk).
Notifications (generated using Staff Kiosk program Teacher > Notifications).
SMS (generated using various programs in Staff Kiosk and TASS.web).

This section of the screen:

Displays a list of the last 10 communications sent by or to you.

Used the picklist at the top of the Communication Log to toggle between communication Sent and communication Received.

Allows you to view who sent the communication by hovering over the 'Info' icon.
Displays a list of all communications sent or received by you (use the 'See All' button).
Allows you to search for a subset of communications sent or received (use the 'See All' button).
Allows you to view who the communication was sent to (students, and/or parents and/or staff).
Allows you to view if email and notification communications have been viewed by recipients.

Notifications can be made visible to students in Student Café, parents in Parent Lounge and teachers in Staff Kiosk. Notifications can also be delivered to parents' mobile phones through the school's mobile app (where enabled).

Allows you to print a report based on your selections (use the 'See All' button).

To sort by a column from the 'See All' button, click on the column heading. To sort by columns hold down the 'Shift' key and click the second and subsequent columns.

Scheduled Listings

All schedules created by the teacher and in place (to receive) for the teacher to receive will be available through the Scheduled Listings. The summary screen includes when the next schedule will be delivered.

There are 2 filters available:

'Listings I Receive' and 'My Schedules'
Schedule Status: 'Current Schedules', 'Completed Schedules' and 'Cancelled Schedules'.

Fields that require further explanation:

Icon	Action
	Print Listing This will redirect to the Saved Listing that's generated and attached to the email when this schedule is run.
	Schedule Occurrences Within this modal, by default, the 'Scheduled' listings will return. Filter on the 'Occurrence Status' to return 'Processing', 'Completed' and 'Failed' schedules. Use '+New Occurrence' to schedule this listing on a new date / time.
	Edit Schedule (only available if the 'Scheduled By' teacher is the teacher you're logged in as) Within this module, the schedule can be maintained e.g. when the listing is scheduled, who receives it and the message / description. The Subject Line and Body Text of the email is maintained in System Admin > Utilities > System Email Templates: Scheduled Listing. For more details on editing schedules refer to Maintain Schedules.
	Cancel Schedule (only available if the 'Scheduled By' teacher is the teacher you're logged in as) This will cancel the entire schedule i.e. any person scheduled to receive this listing will no longer receive it.

Use 'See All' to see more scheduled listings a summary of Recipients, Part Occurrences and Future Occurrences per schedule.

Viewing Another Teacher's Details

For users with access to view the details of other teachers, there will be a drop-down list at the top right of the screen. The teachers displayed, and what you can see and do, are dependent on your security permissions.