Staff Details

Overview

The Staff Kiosk Staff > Staff Details program displays teaching and non-teaching staff information on a single scrolling screen with a left menu for quick navigation.

From v01.060.01.200 onwards, this program was renamed from 'Teacher Details' to 'Staff Details'.

By default, the program will display your information.

Another staff member's details may be shown here if:

You are 'ghosted' into the program as another staff member, or
You have been granted access to view other staff members' details and have selected a staff member from the dropdown list in the top right corner of the screen.

For more information, refer to the ‘Viewing Another Staff Member’s Details' section below.

The sections of information available on this screen include:

General Details (including employee photo).
Address Details.
Other Details.
Timetable.
Subjects.
Notes.
My Buddies.
Communication Log.
Scheduled Listings.

User access to each section is governed by security permissions. Different permission levels exist for viewing your own details and those of other staff.

Click here for an Administrator Note about accessing your details.

User Security Permissions - Accessing Your Details

The permission points in the ‘Staff' section of TASS.web System Admin > Users > Portal Security Permissions, control the logged-in user’s access to their personal information in this program.

Staff Details: This permission point gives users access to the following menu: Staff > Staff Details. It will also enable the 'General Details' left menu.
General Details - extra fields: This permission will give teachers access to 2 extra fields ('Employee Code' and ‘Registration ID') in the 'General Details’ left menu.
Address Details: This permission point gives users access to the 'Address Details' left menu.
Communication Log: This permission point gives users access to the 'Communication Log' left menu.
My Buddies: This permission point gives users access to the 'My Buddies' left menu.
Notes: This permission point gives users access to the 'Notes' left menu.
- --Add Teacher Notes: This permission point gives users access to the 'New' button within the 'Notes' section.
- --Edit Teacher Notes. This permission point gives users access to the 'Edit' and 'Delete' icons within the 'Notes' section.
Other Details: This permission point gives users access to the 'Other Details' left menu.
Scheduled Listings: This permission point gives users access to the 'Scheduled Listings' left menu.
Subjects: This permission point gives users access to the 'Subjects' left menu within the 'Teacher > Teacher Details' program.
Timetable: This permission point gives users access to the 'Timetable' left menu and the 'My Timetable' Homepage menu (if the 'Accessed through Homepage' box is ticked).
- -- Rollcall: This permission point gives users access to the ‘Mark Roll' and 'Edit Roll' action links within the 'Timetable' section of this program, the 'My Timetable’ Homepage menu, and the 'Rollcall > Class Rollcall' program.
- --Attendance Rollcall Status: This permission point gives users access to the 'Attendance Rollcall Status' button within the 'Timetable' section of this program, the My Timetable Homepage menu, and the 'Rollcall > Class Rollcall' program.

Click here for an Administrator Note about accessing other staff members details.

User Security Permissions - Accessing Other Staff Details

The permission points in the ‘Staff—Accessing Other Staff Details' section of TASS.web System Admin > Users > Portal Security Permissions, control the logged-in user’s access to the staff selector in the top right corner, and which staff members appear in this list.

Access to other teachers' details can be based on:

All Teachers, by enabling the ‘Teacher Details - All’ permission point.
Whether the user is a Head of Department (HOD) or Department Administrator (DA) (and only teachers within their department), by using the ‘Teacher Details - HOD / DA’ permission point.
The Teacher’s Buddies, by enabling the ‘Teacher Details - Buddy’ permission point.
The Campus the teacher belongs to (and only teachers in their campus), by enabling the 'Teacher Details - My Campus’ permission point.

Access to non-teaching employee details is limited to a single option: ‘Non-Teachers—All’. This permission point grants access to all non-teaching staff members.

When a user is granted permission to view other teachers' or non-teachers' details via the permissions mentioned above, the ‘General Details - basic fields’ and ‘Scheduled Listings’ sections are available on the Staff Details screen for other staff.

Additional permissions may also be applied for the user to access:

General Details - extra fields (the 'Employee Code' and 'Registration ID' fields).
Address Details
Other Details
Timetable
- --Rollcall
Subjects
Notes
- --Add Teacher Notes
- – Edit Teacher Notes
Communication Log

Timetable

Displays your current timetable, day by day (Click the 'left arrow' button to view the previous day, or 'right arrow' button to view the next day)
Displays your current timetable, by week (use the 'Full Timetable' button).
Allows you to print your current timetable (use the 'Full Timetable' button).
Allows you to access and mark the roll for a class. Click here for more information.
Provides a drill-down to a photo gallery of students in the class. (Click the 'gallery' icon for gallery view or the 'list' icon for list view if required).
Provides a drill-down to view/add/edit substitution 'Class Tasks' and 'Feedback' information. Click here for more information on substitutions.

Provides access to a ‘hamburger menu’ with the following options for the selected Subject Clas

Class Homepage	Access the Class Home Page that has been set up for the Class in Staff Kiosk Assessment > My Classes.
Create Activity	Create an Activity for the class in Staff Kiosk Assessment > Learning Objects (Maintain & Assign).
Create Homework	Create Homework for the class in Staff Kiosk Assessment > Learning Objects (Maintain & Assign).
Create Resource(s)	Create Resource(s) for the class in Staff Kiosk Assessment > Learning Objects (Maintain & Assign).
Class Analytics	Access the Class Analytics dashboard for the class.
TrackOne Analytics	Access the TrackOne Analytics for the class (if your school has a TrackOne license).
Activity Assessment	Enter Progressive Assessment results on this class's Markbook > Activity Assessment screen. This is a direct link to Staff Kiosk Assessment > Markbook > Activity Assessment.
Enter Results and Comments	Enter Results and Comments for this class in Staff Kiosk Assessment > Markbook > Enter Results and Comments.
View Students	View students in the class (either as a list view or a photo gallery view).
Run Report	Run a report for the class (and optionally save your report selections in 'My Saved Lists').
Generate Emails	Generate emails for class members and/or their parents. Refer to ‘How to Generate Emails’ for more information.
Send SMS	Send an SMS to students in the class and/or their parents. Refer to the ‘Adding a New Student Notification or SMS’ article for more information.
Create Notifications	Create Notifications that will become visible to students in Student Café and/or parents in Parent Lounge and/or be sent to parent mobile phones through the school's mobile app (if your school has the Parent Orbit app or Mobile App API enabled). Refer to the ‘Adding a New Student Notification or SMS’ article for more information.
Spare Rooms	Check for Spare Rooms that are available for the timetabled period.

The hamburger menu is not available if you have selected another staff member using the drop-down menu.

The ‘Timetable’ section is for Teacher Records only; it is not available for Non-Teachers.

Subjects

Displays a list of subjects you teach for the current timetabled year.
Displays a list of all the subjects that you taught across all years (use the 'See All' button).
Allows you to search for a specific subject across all years (use the 'See All' button, then the 'Subject Search' field).
Print a report based on your selections (use the 'See All' button).

To sort by a column from the 'See All' button, click on the column heading. To sort by multiple columns hold down the 'Shift' key and click the second and subsequent columns.

The ‘Subjects’ section is for Teacher Records only; it is not available for Non-Teachers.

Notes

Displays a list of the last 5 notes that have been entered against your Teacher Record.

Open note attachments. (Click the 'document' icon)
Allows you to edit your teacher notes (if permitted). (Click the 'pencil' icon)
Allows you to delete your teacher notes (if permitted). (Click the 'rubbish bin' icon)
Allows you to add a new teacher note against your record (if permitted).
Displays a list of all of your notes across all years (use the 'See All' button).
Allows you to search for a subset of your notes across all years (use the 'See All' button).
Allows you to print a report based on your selections (use the 'See All' button).

Whether you can 'Add', 'Edit' or 'Delete' notes depends on your security permissions.

The visible notes here are related to Teacher Records only. The ‘Notes’ section is not available for Non-Teachers.

Notes can be added to Teacher Records in TASS.web Student Admin > Teacher Records > Teacher Information > Teachers and Staff Kiosk Staff > Staff Details (this program).

Click here for an Administrator Note.

Use TASS.web System Admin > Users > Portal Security Permissions to create Staff Kiosk User Roles and to assign teachers into them. It is important to follow the steps outlined in the TASS knowledge base for that program.

To sort by a column from the 'See All' button, click on the column heading. To sort by columns, hold down the 'Shift' key and click the second and subsequent columns.

Creating a New Note

To create a new note, click the 'New' button.

Note Category

The options available in the drop-down list have been set up by your school.

Attachment

Two options are available to attach a file to this Note:

Drag-and-drop a file from your computer.
Use the 'Choose' button to locate the file.

My Buddies

If your school has enabled the ‘Ghosting' feature in Staff Kiosk, it means that potentially you can 'Ghost' in and operate another staff member’s Staff Kiosk or another staff member can ghost in and operate your Staff Kiosk. The level of functionality that is available to someone 'Ghosted' in as you, is determined by your system administrator.

You use this program to grant 'Buddy' access to staff members who are not able to ghost in and operate your Staff Kiosk (by virtue of them being granted access by your school).

An example of granting 'Buddy' access would be to a senior teacher who is mentoring you.

People who may have automatically been granted 'Ghosting' access by your school could include The Principal, Senior Executive, and Head of your Department etc.

Click the 'Maintain Buddies' button to display the 'Maintain My Buddies' pop-up screen for adding and removing Buddy staff members.

For more information on 'Ghosting', refer to the Staff Kiosk Toolbar article.

The ‘My Buddies’ feature is for Teacher Records only; it is not available for Non-Teachers.

Communication Log

All communications generated from Staff Kiosk are recorded in a Communication Log.

This is a staff-centric Communication Log that will display all communication sent and received by a staff member. Students also have a Communication Log in Staff Kiosk Students > Student Profile.

The Communication Log allows you to track and monitor the details of communications including who it has been sent to and in some cases whether the communication has been viewed by the recipients.

There are potentially 3 different types of communication displayed in this screen:

Emails (generated from various programs in Staff Kiosk).
Notifications (generated using Staff Kiosk Staff > Notifications).
SMS (generated using various programs in Staff Kiosk and TASS.web).

This section of the screen:

Displays a list of the last 10 communications sent by or to you.

Used the picklist at the top of the Communication Log to toggle between communication Sent and communication Received.

Allows you to view who sent the communication by hovering over the 'Info' icon.
Displays a list of all communications sent or received by you (use the 'See All' button).
Allows you to search for a subset of communications sent or received (use the 'See All' button).
Allows you to view who the communication was sent to (students, and/or parents and/or staff).
Allows you to view if email and notification communications have been viewed by recipients.

Notifications can be made visible to students in Student Café, parents in Parent Lounge and staff in Staff Kiosk. Notifications can also be delivered to parents' mobile phones through the school's mobile app (where enabled).

Allows you to print a report based on your selections (use the 'See All' button).

To sort by a column from the 'See All' button, click on the column heading. To sort by columns, hold down the 'Shift' key and click the second and subsequent columns.

Scheduled Listings

All schedules created by the staff member and in place (to receive) for the staff member to receive will be available through the Scheduled Listings. The summary screen includes when the next schedule will be delivered.

There are two filters available:

'Listings I Receive' and 'My Schedules'
Schedule Status: 'Current Schedules', 'Completed Schedules' and 'Cancelled Schedules'.

Icon	Action
	Print Listing This will redirect to the Saved Listing that's generated and attached to the email when this schedule is run.
	Schedule Occurrences Within this screen, by default, the 'Scheduled' listings will return. Filter on the 'Occurrence Status' to return 'Processing', 'Completed' and 'Failed' schedules. Use '+New Occurrence' to schedule this listing on a new date/time.
	Edit Schedule (only available if the 'Scheduled By' staff member is the staff member you're logged in as). Within this module, the schedule can be maintained. For example, when the listing is scheduled, who receives it and the message/description. The Subject Line and Body Text of the email are maintained in the Scheduled Listing template available in TASS.web System Admin > Utilities > System Email Templates. For more details on editing schedules, see the ‘Maintain Schedules’ article.
	Cancel Schedule (only available if the 'Scheduled By' staff member is the staff member you're logged in as). This will cancel the entire schedule. For example, anyone scheduled to receive this listing will no longer receive it.

Use 'See All' to see more scheduled listings a summary of Recipients, Part Occurrences and Future Occurrences per schedule.

Viewing Another Staff Member’s Details

For users authorised to view other staff members' details in Staff Kiosk, a ‘Staff Selector’ drop-down list will appear at the top right of the screen. The staff members shown in the list, and your access to areas and actions in this program, depend on your security permissions.