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Substitutions

The 'Substitute' column on the Staff Kiosk Rollcall > Class Rollcall screen provides details of any substitutions that affect your timetable for this day. 

Two scenarios are possible:

  1. When you have been registered as absent for the period.

  2. You Have Been Assigned a Substitution for Another Teacher Who Is Absent.

Click here for an Administrator Note.

Teacher Substitutions can be assigned and managed in TASS.web Student Admin > Teacher Records > Leave & Substitutions > Daily Substitutions.

You can also view Teacher Substitutions on the Teacher Record in TASS.web Student Admin > Teacher Records > Teacher Information > Teachers on the ‘Substitutions’ tab.

When You Have Been Registered as Absent for the Period

In this case, the following options will appear in the 'Substitute' column will either display as:

  • 'Not Allocated' (meaning that there is no substitute teacher allocated for the class), or

  • 'By: [Teacher Code]' (meaning that this teacher is assigned as a substitute for you for this class).

You can add class tasks and comments to help the substitute teacher by clicking the ‘Add' or 'Edit' link in the 'Tasks' column, which opens the 'Teacher Substitution Details’ screen. This screen includes fields where you can input class tasks and comments to support the substitute teacher.

Fields that require further explanation

Class Tasks

This is used as an online method of recording and communicating class task information to the substitute teacher.

You can enter up to 4000 characters.

An example of a class task could be 'Read Chapter 3, pages 34-45. Then complete the exercises on page 46'.

The 'Class Task' information entered for a class will then be emailed to the substitute teacher as the substitution is allocated.

Emails can also be spawned when changes are made to the class tasks.

You (being the absent teacher) and the TASS.web substitutions administrator and are also cc'd into the emails that are sent to substitute teachers.

Use the ‘Check Spelling’ button to check your spelling.

Task Attachment

An attachment can be added in combination with 'Class Task' text (or instead of), e.g. A PowerPoint®-based lesson plan.

You can enter up to 4000 characters.

Attachments are treated the same way as the 'Class Task' in terms of the emailing.

Two options are available to attach a file to this task:

  1. Drag and drop a file from your computer.

  2. Use the '+Choose' button to locate the file.

Click ‘View’ to view an existing attachment.

Click ‘Clear' to remove an uploaded attachment before clicking ‘Save’.

Click ‘Delete’ to delete an existing attachment.

Click ‘+Replace’ to replace the existing attachment with a new one.

Comment

This field is used to pass on general information regarding the class, e.g. 'Remind Mark Jacobson that his assignment extension expires on Thursday'.

You can enter up to 4000 characters.

The 'Comment' field is treated the same way as the 'Class Task' in terms of the emailing.

Use the ‘Check Spelling’ button to check your spelling.

Comment Attachment

An attachment can be added in combination or instead of the 'Comment' text.

Attachments are treated the same way as the 'Class Task' in terms of the emailing.

Two options are available to attach a file to this task:

  1. Drag and drop a file from your computer.

  2. Use the '+Choose' button to locate the file.

Click ‘View’ to view an existing attachment.

Click ‘Clear' to remove an uploaded attachment before clicking ‘Save’.

Click ‘Delete’ to delete an existing attachment.

Click ‘+Replace’ to replace the existing attachment with a new one.

Feedback

This field is designed to be used by the substitute teacher to provide the class teacher with feedback information after the substitution has been completed.

The 'Feedback' field is treated the same way as the 'Class Task' in terms of the emailing.

Use the ‘Check Spelling’ button to check your spelling.

Feedback Attachment

An attachment can be added in combination or instead of the 'Feedback' text. 

Attachments are treated the same way as the 'Class Task' in terms of the emailing.

Two options are available to attach a file to this task:

  1. Drag and drop a file from your computer.

  2. Use the '+Choose' button to locate the file.

Click ‘View’ to view an existing attachment.

Click ‘Clear' to remove an uploaded attachment before clicking ‘Save’.

Click ‘Delete’ to delete an existing attachment.

Click ‘+Replace’ to replace the existing attachment with a new one.

Select the 'Save' button to save the Class Tasks.

When You Have Been Assigned a Substitution for Another Teacher Who Is Absent

In this case, 'For: [Teacher Code]' will appear in the 'Substitute' column (meaning that you are substituting the class on behalf of this teacher).

Task information and/or comments that the absent class teacher may have entered can now be accessed by clicking on the 'Edit' link in the 'Substitute' column.

The Class Tasks that the Teacher has set will be detailed on the Teacher Substitution Details screen in a read-only format. Refer to the help directly above for details on 'Class Tasks'.

The ‘Feedback’ and ‘Feedback Attachment’ fields are where you can provide the class teacher with feedback on the class after the substitution is finished.

Fields that require further explanation

Feedback

This field is designed to be used by the substitute teacher to provide the class teacher with feedback information after the substitution has been completed.

The 'Feedback' field is treated the same way as the 'Class Task' in terms of the emailing.

Use the ‘Check Spelling’ button to check your spelling.

Feedback Attachment

An attachment can be added in combination or instead of the 'Feedback' text. 

Attachments are treated the same way as the 'Class Task' in terms of the emailing.

Two options are available to attach a file to this task:

  1. Drag and drop a file from your computer.

  2. Use the '+Choose' button to locate the file.

Click ‘View’ to view an existing attachment.

Click ‘Clear' to remove an uploaded attachment before clicking ‘Save’.

Click ‘Delete’ to delete an existing attachment.

Click ‘+Replace’ to replace the existing attachment with a new one.

After you have added your feedback, click ‘Save’.

When you click save, an email will be sent to the class teacher with a link to the feedback details.

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