Substitutions

The 'Substitute' column on the Staff Kiosk Rollcall > Class Rollcall screen provides details of any substitutions that affect your timetable for this day. 

Two scenarios are possible:

1. When you have been registered as absent for the period.

2. You Have Been Assigned a Substitution for Another Teacher Who Is Absent.

When You Have Been Registered as Absent for the Period

In this case, the following options will appear in the 'Substitute' column will either display as:

• 'Not Allocated' (meaning that there is no substitute teacher allocated for the class), or

• 'By: [Teacher Code]' (meaning that this teacher is assigned as a substitute for you for this class).

You can add class tasks and comments to help the substitute teacher by clicking the ‘Add' or 'Edit' link in the 'Tasks' column, which opens the 'Teacher Substitution Details’ screen. This screen includes fields where you can input class tasks and comments to support the substitute teacher.

Fields that require further explanation
Class Tasks	The 'Class Task' section records and communicates class task details to the substitute teacher. You can enter up to 4000 characters. An example of a class task could be 'Read Chapter 3, pages 34-45. Then complete the exercises on page 46'. Use the ‘Check Spelling’ button to check your spelling.
Task Attachment	An attachment can be added in combination with 'Class Task' text (or instead of). e.g. A PowerPoint®-based lesson plan. Two options are available to attach a file to this task: Drag and drop a file from your computer. Use the '+Choose' button to locate the file. After a file has been uploaded, you can: Click ‘View’ to view an existing attachment. Click ‘Clear' to remove an uploaded attachment before clicking ‘Save’. Click ‘Delete’ to delete an existing attachment. Click ‘+Replace’ to replace the existing attachment with a new one.
Comment	This field is used to pass on general information regarding the class. You can enter up to 4000 characters. e.g. 'Remind Mark Jacobson that his assignment extension expires on Thursday'. Use the ‘Check Spelling’ button to check your spelling.
Comment Attachment	An attachment can be added in combination or instead of the 'Comment' text. Two options are available to attach a file to this task: Drag and drop a file from your computer. Use the '+Choose' button to locate the file. After a file has been uploaded, you can: Click ‘View’ to view an existing attachment. Click ‘Clear' to remove an uploaded attachment before clicking ‘Save’. Click ‘Delete’ to delete an existing attachment. Click ‘+Replace’ to replace the existing attachment with a new one.

The ‘Feedback’ and ‘Feedback Attachment’ fields are for the substitute teacher to complete. You can review these fields after the substitution. See the next section below for more information.

Select the 'Save' button to save the Class Tasks, Task Attachment, Comment or Comment Attachment.

What happens when you click ‘Save’ depends on your school's configuration for Daily Substitutions in TASS.web.

Substitutes may receive an automated email or SMS, depending on your school's communication system.

If your school has automated emails set up:

• The 'Class Task' information entered for a class will then be emailed to the substitute teacher as the substitution is allocated to them.

• You (being the absent teacher) and the TASS.web substitutions administrator, and are also cc’d on the emails sent to substitute teachers.

• Automated email updates are also generated when Class Tasks change. These trigger when updating Class Tasks, Task Attachment, Comment, or Comment Attachment.

Substitution-related email templates are system-generated and cannot be modified.

When You Have Been Assigned a Substitution for Another Teacher Who Is Absent

In this case, 'For: [Teacher Code]' will appear in the 'Substitute' column (meaning that you are substituting the class on behalf of this teacher).

Task information and/or comments that the absent class teacher may have entered can now be accessed by clicking on the 'Edit' link in the 'Substitute' column.

The Class Tasks that the Teacher has set will be detailed on the Teacher Substitution Details screen in a read-only format. Refer to the help directly above for details on 'Class Tasks'.

The ‘Feedback’ and ‘Feedback Attachment’ fields are where you can provide the class teacher with feedback on the class after the substitution is finished.

When assigned to substitute for an absent teacher, you may receive an automated email or SMS, depending on your school's communication system.

Substitution-related email templates are system-generated and cannot be modified.

The link within the email will direct you to the Teacher Substitution Details Screen, where you can review the class tasks, attachments, and comments from the absent teacher.

Fields that require further explanation
Feedback	The ‘Feedback’ field allows the substitute teacher to provide the class teacher with feedback after the substitution. You can enter up to 4000 characters. e.g. ‘I reminded Mark Jacobson about his assignment extension. Sally Smythe may need an extension. Your class is so lovely. Happy to substitute for you anytime.’ Use the ‘Check Spelling’ button to check your spelling.
Feedback Attachment	Use the ‘Feedback Attachment’ field to attach additional feedback files for the teacher. You can add an attachment along with or instead of the 'Feedback' text. e.g. An image or proof of a completed class task for assessment. Two options are available to attach a file to this task: Drag and drop a file from your computer. Use the '+Choose' button to locate the file. After a file has been uploaded, you can: Click ‘View’ to view an existing attachment. Click ‘Clear' to remove an uploaded attachment before clicking ‘Save’. Click ‘Delete’ to delete an existing attachment. Click ‘+Replace’ to replace the existing attachment with a new one.

After you have added your Feedback Text or Feedback Attachment File, click ‘Save’.

What happens when you click ‘Save’ depends on your school's configuration for Daily Substitutions in TASS.web.

If your school has automated emails set up, the class teacher will be notified that Feedback is available via an automated email.

Substitution-related email templates are system-generated and cannot be modified.

Related Resources

• Marking the Roll

• Attendance Rollcall Status Button

• Marking the Roll in Staff Kiosk Video

• Teacher Substitutions