Events
Overview
The Staff Kiosk ‘Events’ menu helps schools create and manage student events, including optional payments, invitations, approvals, and Custom Rolls.
It supports automated school calendar entries, targeted communications (email, SMS, notifications, mail merges), and the creation of event-related reports such as student medical summaries. It also offers facilities for parents to view event information, accept and pay for events, and confirm medical details online through Parent Lounge.
This menu can be accessed by navigating to the Staff Kiosk Toolbar, and selecting ‘Events’.
Check out the ▶️Events and Payments Overview video for more information.
User Security Permissions
Access to this program is controlled by the following security points in TASS.web System Admin > Users > Portal Security Permissions for Staff Kiosk. Contact your school’s TASS System Administrator for access.
Program | Portal Security Permission |
|---|---|
View Events and Payments | 'Events and Payments' |
Add Events | 'Events and Payments (Add)' |
Edit Events | 'Events and Payments (Edit)' |
Delete Events | 'Events and Payments (Delete)' |
Approve Events | 'Events and Payments (Approve)' |
Invite, Accept, Decline Students & generate reports | 'Events and Payments (Student Processing & Reports)' |
Costings | Access to General Ledger Accounts is allocated to Staff Kiosk Users from TASS.web Finance > General Ledger > Account and Journal Info > Accounts. |
Create {Custom} Roll | 'Custom Rolls' and 'Create Custom Rolls' |
About Events
The programs within the ‘Events’ menu provide the facility to:
Create detailed events and payments
Approve events and payments
Invite students to events
Accept and decline students for events
Automatically create linked School Calendar events when events are approved
Send emails, SMS and notifications to invited students and/or their parents
Create mail merges for the parents of students invited on an event and accepted an event
Produce a student medical report
Create a custom roll of students who have accepted for an event.
Disseminate information on events to parents online through Parent Lounge
Allow parents to accept and pay for their student's events online through Parent Lounge
Allow parents to verify that their student's medical details are up-to-date for events online through Parent Lounge.
The general workflow for creating an event with a payment includes:
Add a new event with the details, see 'Creating/Editing an Event and Payment' for details.
Enter associated costing details (optional), see 'Creating/Editing an Event and Payment' for details.
Add Options (optional), see 'Creating/Editing an Event and Payment' for details.
Enter Notes (optional), see 'Events and Payments - Notes' for details.
Invite students (by bulk or individually), see 'Inviting Students to an Event in Bulk' for details.
Create a custom roll (optional), see 'Creating a Custom Roll for an Event' for details.
Approve events, see 'Approving an Event and Payment' for details.
The next steps depend on the options chosen during event creation and approval, as well as your school's processes. Refer to your school procedures or the Event-related articles for details.