Events and Payments - Options

Select 'Options' from the hamburger menu in the 'Action' column to manage the event options or other activities associated with this event. You can add multiple options.

An example could be the annual Ski Trip where options could be:

Ski and boot hire.
Snowboard hire.
Toboggan hire.

Cost and sell price may be applied against options.

Parents can elect to 'purchase' options when they accept for their student's participation to an event online, through Parent Lounge.

Fields that require further explanation

Description

The description entered here for this option will be displayed in Parent Lounge (assuming the 'Active Option' is set to 'Yes') in the 'Options' column.

Unit Sell Price

Nett — The price (excluding GST) for a student to participate in the event.
Tax — The GST component (if any) of the event cost.
Total — A system-generated field (Nett + Tax).

The Unit Sell Price cannot be changed after students have been invited.

Sell Price Grid

The Sell Price Grid enables a user to enter multiple GL Detail lines for an event.

Select '+ Add' button to enter a new GL Detail Line for an event.

Fields that require further explanation
GL Account	GL account code for this line item. Important! When the user does NOT have responsibility for any GL accounts the field will be greyed out and not editable. The GL Accounts displayed in the dropdown list are determined by 'Responsibility Levels' in TASS.web program Finance > General Ledger > Account & Journal Info > Accounts on the Responsibility tab. If the period and year relating to the event is not open in the GL an alert icon will be displayed. If the account is not open for the currently selected start date then an alert icon will be displayed.
GL Description	Add a description of the GL Code.
Gross Amount	Add the Gross Amount for the line item.
Tax Code	Add Tax Code for the line item.
Tax Amount	The tax amount will be calculated automatically after entry of the Gross Amount. After the tax amount is populated by the system, the user can override its value. Important! The tax amount will be rounded to the nearest cent.
Nett Amount	Nett Amount will be calculated automatically.
Edit and Delete Links	Important! When Payments and Pending Payments exist for the Event these links will not be displayed.

URL Link

Allows you to enter a website address or link to further information about this option for this event. The link that is added here becomes visible to parents in Parent Lounge when they click on the '@' symbol in the 'Other Details' column.

An example of this would be a link to a page on your website where the option for this event is explained or advertised in detail.

Attachment

The Attachments field allows you to attach documents to this option for this event, which becomes visible to parents in Parent Lounge when they click on the 'paperclip' icon in the 'Details' column. An example of this would be a PDF document explaining or advertising this event's option.

Parent Lounge Info!

In Parent Lounge, click the ‘paperclip’ icon to display a list of attachments, then click the attachment name to download or open in a new tab.

Click '+ Choose' to select one or multiple files to attach. Alternatively, drag and drop files into the Attachment field.

Active Option

This flag indicates if an option will be visible to parents in Parent Lounge.

Amount Paid

This is a display-only field that will show the total amount paid to date for this option for this event.

No. Accepted

A system maintained field that indicates the number of students that have elected to take this option for this event.