ATT - Absentee Types Tab (SU)
This tab is used to record your school's naming conventions for absentee records. TASS.web works with seven standard 'Absentee Types' that must be set up to use the system.
The 'Absentee Types' that are created here are then mapped into the 'Absentee Type Parameters' on the 'General' tab in this program.
Important!
Australian schools should only use the 'Absentee Types' below, to enable the exporting of attendance information to the Department of Education and Training's Non-Government School's Student Attendance System (STATS). For further information refer to the online help for TASS.web program Student Admin > Student Records > Government Returns > Student Attendance - STATS (Aus).
Absentee records that are entered using any additional 'Absentee Types' will not be included in the STATS returns and will not be included in Staff Kiosk Data Analytics.
The codes and descriptions in the example below can be slightly different at your school, as it is the mapping of these 'Absentee Types' into the 'Absentee Type Parameters' on the 'General' tab that is critical.
The seven 'Absentee Types' to use are listed in the table below.
Suggested Absentee Type Code | Suggested Absentee Type Description | Teacher Flag to Use |
|---|---|---|
AFS | Absent from School | E - Only visible in the first roll call period (as defined in the timetable period setup). |
AAM | Absent for Morning | D - Never Visible to teachers. |
APM | Absent for Afternoon | D - Never Visible to teachers. |
AFC | Absent from Class | F - Visible to teachers in roll call periods only (except first). |
LFS | Late for School | D - Never Visible to teachers. By setting 'Late for School' to 'D', it means that the students have to go to the office if they are late or use the TASS ASR (Attendance Self Registration). This is the recommended way to run the software. Some schools (e.g. Primaries) may allow the students who are late, to go straight to class. If your school does this, you would use 'A – Visible to teachers in all periods'. |
EDP | Early Departure | D - Never Visible to teachers. |
APD | Absent Part Day | D - Never Visible to teachers. |
These codes and descriptions will be pre-populated for new TASS.web installations.
Teacher Flag | These flags allow you to control the 'Absentee Types' that are available to teachers in Staff Kiosk program Rollcall > Class Rollcall. Use the 'Teacher Flags' for each 'Absentee Types' indicated in the table above. Although there are several other 'Teacher Flags' available in the system (B and C), they should no longer be used. Teacher Flags 'E' and 'F' are usually used in conjunction with each other. Assigning the 'Absent from School' code as type 'E' means teachers (using Staff Kiosk) will only be able to mark students as 'Absent from School' in the first rollcall period. (Students marked as 'Absent from School' will continue to show as absent from school for the remainder of that day.) Assigning 'Absent from Class' as type 'F' will only allow teachers to mark students as 'Absent from Class' for rollcall period 2 and onwards, but only if they were present for Rollcall period 1. | |
| Acknowledge in Parent Lounge | To allow parents to acknowledge absentee records in Parent Lounge that have been entered using this 'Absentee Type', set this to 'Yes'. The 'View in Parent Lounge' flag below must also be set to 'Yes' for this 'Absentee Type'. The absence acknowledgement function for parents is located in program Parent Lounge Homepage Menu > Absences. | |
| Add in Parent Lounge | To allow parents to submit absentee notifications in Parent Lounge using this 'Absentee Type', set this to 'Yes'. The 'View in Parent Lounge' flag below must also be set to 'Yes' for this 'Absentee Type'. The absence notification function for parents is located in program Parent Lounge top menu Student Details > Attendance. | |
View in Teacher Kiosk | To exclude absence records that have been entered using this 'Absentee Type', from displaying in the Staff Kiosk program Homepage Menu > Today's Absentees, set this to 'No'. | |
View in Parent Lounge | To exclude absence records that have been entered using this 'Absentee Type', from displaying in Parent Lounge, set this to 'No'. | |
View in Student Cafe | To exclude absence records that have been entered using this 'Absentee Type', from displaying in Student Café, set this to 'No'. | |
| Unexplained Absence Emails | Setting this value to 'Yes' will include absences with this Absentee Type when the automatic emails for Unexplained Absences are generated by the nightly TASS_master scheduled task. The template for this email is in System Admin > Utilities > Email Settings > System Email Templates, select the 'Unexplained Absences Reminder' template. | |
Active |
Untick this box if this 'Absentee Type' is redundant and not to be used anymore. If unticked, it will not be available in the following TASS.web programs:
…and Staff Kiosk program Rollcall > Class Rollcall. |
The next tab you should complete during your initial setup is 'Absentee Reasons' tab.