Unexplained Absences Reminder

The ‘Unexplained Absences Reminder’ email template can be customised in TASS.web System Admin > Utilities > Email Settings from the ‘System Email Templates’ tab.

The Unexplained Absences Reminder email is managed using TASS.web program Student Admin > Attendance > Setup Information > Attendance Setup on the 'Absentee Reasons' and 'Absentee Types' tabs.

* Template Name

Not editable.

'Unexplained Absences Reminder'

* Trigger

Not editable.

'When the Number of Days has passed for an Unacknowledged Absence'

* Email Subject

Enter the title of the email that will appear in parent inboxes. e.g. 'Unexplained Absences'

* Category

Not editable.

'Attendance'

Attachment File

Optional.

Select '+Choose' to locate the file to attach to the email.

* Number of Days

Enter the number of days from the unacknowledged absence date that the reminder email should be sent. e.g. 7

Active

Select ‘Yes’ or ‘No’ to indicate if the email template is active.

Message Body

The default system email message contains the following text and <<keywords>>, which can be edited.

<<Preferred Name>> <<Surname>> has an absence from <<Absence Date>> that has not been acknowledged as required by school policy. The details of <<Preferred Name's>> unacknowledged absences are listed below.

<<Unexplained Absences List>>

Please use the link below to acknowledge this absence in Parent Lounge. Alternatively, you can contact the school to advise the details of this absence.

<<Click here to acknowledge this absence in Parent Lounge>>

This is an automated email. Please do not reply
This email was intended solely for the addressee.

Click here to view the available absence keywords.

The email message section contains a 'Froala' toolbar with formatting tools, a pick list of keywords that can be used for keyword substitution, and a preview icon.

The following keywords can be used for keyword substitution in the email message, specifically for Unexplained Absences Reminder:

	Student Keywords	Alternate ID. Campus (conditional). The Campus keyword will only be available where the school has campuses set up. First Name. Form Class. Given Names. He/She. he/she. His/Her. him/her. himself/herself. House. Other Names. PC/Tutor Group. Preferred Name. Preferred Surname. son/daughter. Student Code. Surname. USI. Year Group. Date of Entry.
	Attendance Keywords	Absence Date Absence Reason Absence Type Click here to acknowledge this is Parent Lounge Unexplained Absences List
	Parent Keywords	Parent Code Parent Name Address Line 1 Address Line 2 Address Line 3 Town/Suburb State Postcode Country Salutation Home Phone Work Phone Mobile 1 Mobile 2 Email 1 Email 2