Parent Accounts Setup Checklist

Use this checklist to setup your Parent Accounts module in readiness for live processing.

It is important that you consider your processing requirements and outcomes before completing the following setups.

Step	Menu Option	Details	Complete
You must complete the General Ledger Setup Checklist in full before starting.
1	Parent Accounts > Setup Information > Parent Accounts Setup > on the 'Parameters' tab	Click the 'Edit' icon and complete setup fields on this tab.	Complete
2	Parent Accounts > Setup Information > Parent Accounts Setup on the 'Receipting' tab	Click the 'Edit' icon and complete setup fields on this tab.	Complete
3	Parent Accounts > Setup Information > Parent Accounts Setup on the 'GL Integration' tab	Click the 'Edit' icon and complete setup fields on this tab.	Complete
4	Parent Accounts > Setup Information > Parent Accounts Setup on the 'Parent Lounge' tab	Click the 'Edit' icon and complete setup fields on this tab. 'Display Published Statements in Parent Lounge' (suggest 'Last Statement' initially) 'Account Balance to show in Parent Lounge (suggest 'Last Statement & Current Account Balances' initially).	Complete
5	Parent Accounts > Setup Information > Parent Accounts Setup on the 'Billing Periods' tab	Click the 'Edit' icon and complete setup fields on this tab. Make sure that dates are running from 1/1/YYYY to 31/12/YYYY.	Complete
6	Parent Accounts > Setup Information > Parent Accounts Setup on the 'Fees' tab	Setup all the Fee Codes required for Charges (eg. Tuition charges etc) and Credits (eg. Sibling Discounts etc ).	Complete
7	Parent Accounts > Setup Information > Parent Accounts Setup on the 'Billing Structure' tab	Enter Billing Rules for the Auto Billing. Normally all Tuition Fees and any other charges that are to be done in advance at the start of the billing period (term, semester or year) eg. Subject Levies.	Complete
8	Parent Accounts > Setup Information > Parent Accounts Setup on the 'Discount Structure' tab	Enter Discount Rules for the Auto Billing. Any discounts or concessions that are offered. eg. Scholarships and Sibling Discounts	Complete
9	Student Record > Setup Information > Student Records Setup on the 'User Defined' tab	Enter a Title for the Billings Flags required eg. Scholarships, Bus Charges etc.	Complete
10	Parent Accounts > Billing Cycle > Student Billing Grid	Enter the Billing Flag values against the relevant students. For Scholarships, it could be percentage or $ value.	Complete
11	Parent Accounts > Setup Information > BPay Parameters	Note: DO NOT LOAD BPAY PARAMETERS UNTIL ALL PARENT BALANCES HAVE BEEN ENTERED.	Complete
12	Parent Accounts > Setup Information > Direct Banking Parameters	Click the 'Edit' icon and complete setup fields on this tab. If required.	Complete
13	Parent Accounts > Setup Information > Deposit Refund Parameters	Click the 'Edit' icon and complete setup fields on this tab. If required.	Complete
14	System Admin > Utilities > API Gateway Maintenance > Payment Gateways	Click the 'Edit' icon and complete setup fields on this tab.	Complete
15	Loading Opening Balances (Parent Accounts) Checklist	There is a separate checklist for loading your opening balances. Please refer to 'Loading Opening Balance Checklist'.	Complete
16	Parent Accounts > Listings & Reports > Ledger Trial Balance	Run Ledger Report as at cutover date. This must balance with Ledger Report from previous software. If not in balance, corrections to be done before next step can be done.	Complete
Step 16 must be completely balanced before continuing with Step 17.
17	Parent Accounts > Setup Information > BPay Parameters	Click the 'Edit' icon and complete setup fields on this tab. If required.	Complete