Parent Accounts Setup Checklist

Use this checklist to set up your Parent Accounts module in readiness for live processing.

It is important that you consider your processing requirements and outcomes before completing the following setups.

Step	Menu Option	Details	✅
You must complete the General Ledger Setup Checklist in full before starting.
1	TASS.web Finance > Parent Accounts > Setup Information > Parent Accounts Setup on the 'Parameters' tab.	Click the 'Edit' icon and complete setup fields on this tab.	🔲
2	TASS.web Finance > Parent Accounts > Setup Information > Parent Accounts Setup on the 'Receipting' tab.	Click the 'Edit' icon and complete setup fields on this tab.	🔲
3	TASS.web Finance > Parent Accounts > Setup Information > Parent Accounts Setup on the 'GL Integration' tab.	Click the 'Edit' icon and complete the setup fields on this tab.	🔲
4	TASS.web Finance > Parent Accounts > Setup Information > Parent Accounts Setup on the 'Parent Lounge' tab.	Click the 'Edit' icon and complete setup fields on this tab. 'Display Published Statements in Parent Lounge' (suggest 'Last Statement' initially) 'Account Balance to show in Parent Lounge (suggest 'Last Statement & Current Account Balances' initially).	🔲
5	TASS.web Finance > Parent Accounts > Setup Information > Parent Accounts Setup on the 'Billing Periods' tab.	Click the 'Edit' icon and complete setup fields on this tab. Make sure that dates are running from 1/1/YYYY to 31/12/YYYY.	🔲
6	TASS.web Finance > Parent Accounts > Setup Information > Parent Accounts Setup on the 'Fees' tab.	Setup all the Fee Codes required for Charges and Credits e.g. Charges could be Tuition charges, etc. Credits could be Sibling Discounts, etc.	🔲
7	TASS.web Finance > Parent Accounts > Setup Information > Parent Accounts Setup on the 'Billing Structure' tab.	Enter Billing Rules for the Auto Billing. Normally all Tuition Fees and any other charges that are to be done in advance at the start of the billing period (term, semester or year). e.g. Subject Levies.	🔲
8	TASS.web Finance > Parent Accounts > Setup Information > Parent Accounts Setup on the 'Discount Structure' tab.	Enter Discount Rules for the Auto Billing. Any discounts or concessions that are offered. e.g. Scholarships and Sibling Discounts.	🔲
9	TASS.web Student Admin > Student Record > Setup Information > Student Records Setup on the 'User Defined' tab.	Enter a Title for the Billings Flags required. e.g. Scholarships, Bus Charges, etc.	🔲
10	TASS.web Finance > Parent Accounts > Billing Cycle > Student Billing Grid	Enter the Billing Flag values against the relevant students. For Scholarships, it could be percentage or $ value.	🔲
11	TASS.web Finance > Parent Accounts > Setup Information > BPay Parameters	DO NOT LOAD BPAY PARAMETERS UNTIL ALL PARENT BALANCES HAVE BEEN ENTERED.	🔲
12	TASS.web Finance > Parent Accounts > Setup Information > Direct Banking Parameters	Click the 'Edit' icon and complete setup fields on this tab. If required.	🔲
13	TASS.web Finance > Parent Accounts > Setup Information > Deposit Refund Parameters	Click the 'Edit' icon and complete setup fields on this tab. If required.	🔲
14	TASS.web System Admin > Utilities > API Gateway Maintenance > Payment Gateways	Click the 'Edit' icon and complete setup fields on this tab.	🔲
15	Loading Opening Balances Checklist	There is a separate checklist for loading your opening balances for Parent Accounts. Please refer to the Loading Opening Balance Checklist.	🔲
16	TASS.web Finance > Parent Accounts > Listings & Reports > Ledger Trial Balance	Run Ledger Report as at cutover date. This must balance with Ledger Report from previous software. If not in balance, corrections to be done before next step can be done.	🔲
Step 16 must be completely balanced before continuing with Step 17.
17	TASS.web Finance > Parent Accounts > Setup Information > BPay Parameters	Click the 'Edit' icon and complete setup fields on this tab. If required.	🔲