PAC - Fees Tab (SU)
Fees Tab Overview
This program is used define the fee codes and detail used by your school, the General Ledger accounts to be used for dissection of these fee codes and the tax codes to be applied against any fee charges or credits.
You may sort these fee definitions alphabetically by fee code by clicking on the 'Sort' button at the top of the screen.
Adding a Fee Code
To add a new fee code, click the 'New Fee' button to display a blank 'Fees' screen.
When satisfied with your entry, click the 'Save' button to commit your changes to the database or 'Cancel' to return to the selection screens.
Viewing and Editing Fee Codes
To 'View' or 'Edit' a fee code, click on the associated link next to the relevant fee code.
When satisfied with your entry, click on the 'Update' button to commit your changes to the TASS.web database.
Important!
Only Active Fee Codes will be included upon loading of the screen.
Fields that require further explanation | |
|---|---|
Fee Code | A 4 character field used to uniquely identify each fee code. Consider your coding scheme carefully, as these codes are used in various transactional and search screens. |
Type | The transaction type relevant to this fee code: 'Charge' or 'Credit'. |
Description | Unique and detailed description for this fee code. This field should also be carefully considered, as this is the description that will appear on the Parent Statements. |
Amount | The amount to be applied to this fee charge or credit. This amount may be zero if, for instance, the amount is to be manually entered at the time of billing on an individual basis. If the fee amount is zero however, this fee code may not be used in Finance > Parent Accounts > Setup Information > Parent Accounts Setup on the 'Billing Structure' tab. |
Tax Code | The tax code to be used on this fee charge or credit, which will determine the amount or percentage of tax to be applied. |
GL Account | The General Ledger account to which to dissect this fee charge or credit. Select the 'Lookup' (Binoculars) icon to search for a valid account code in the database. |
Sort Value | The sort value which works in conjunction with the 'Order to sort transactions when using auto apply' field in Finance > Parent Accounts > Setup Information > Parent Accounts Setup on the 'Receipting' tab. This field may be utilised in either or both of the following ways:
Important! In the latter case you must select your required sort order in 'Order to sort transactions when using auto apply' field in Finance > Parent Accounts > Setup Information > Parent Accounts Setup on the 'Receipting' tab. |
Active | Tick this checkbox to indicate that the fee charge or credit is to be used in any automatic or manual billing run and as, therefore, will be available for selection. If you make this Fee Code inactive the system checks that the fee code is not being used in:
|
Upload
You can add multiple fee codes using the Upload button at the top of the screen.
Choose the file, tick the checkbox if you want to include a Header Row, and click Go.
Important!
The file format needs to be CSV and all fields are mandatory.
If exceptions are found the upload process will be aborted and an Exception Report generated.
Field | Description |
|---|---|
Fee Code | Add an Alphanumeric code (A - Z or 0 - 9 only) with no spaces and no other characters. |
Type | Choose '1' or '3'. Important! 1 represents Charge. 3 represents Credit. |
Fee Description | This field is a maximum of 25 characters. |
Amount | It must be a positive decimal value, with two decimal point precision. |
Tax Code | The tax code to be used on this fee charge or credit, which will determine the amount or percentage of tax to be applied. |
GL Account | Add a GL Account with the following conditions:
|
Sort Number | Add a value between 0 - 9999 |
Active Flag | Choose Y or N The Fee Code can't be set to inactive when it is in use on:
|
Include Inactive
In addition to the Active Fee Codes, Inactive Fee Codes will be displayed in this tab.
Sort
It will only be shown when Active Records are populated and will sort the Active Fee Codes list.
Select the 'Print' icon on the screen to produce a listing of the Fee Codes displayed.
The 'Print' function allows you to choose the 'destination' of the report. This can be to Adobe® PDF viewer, Microsoft Excel® or Microsoft Word®.
Sorting options are available on the left side of the screen.
Checkboxes indicate your preference for displaying 'Alternate Row Colours' and 'Table Borders'.