PAC - Receipting Tab (SU)

This is the program used to set up and maintain the system defaults and parameters to be used for receipting.

To edit any of these parameters, click on the 'Edit' icon at the top of the screen.

When satisfied with your entry, click on the 'Save' button to commit your changes to the TASS.web database.

Fields that require further explanation:

Receipting Setups
Print Receipts Immediately	Indicates printing preference when generating receipts. The available selections are: Yes — to send the receipt to the printer immediately after generating No — if you choose to print the receipts in a batch later in Finance > Parent Accounts > Receipting > Print Receipts. Prompt — you will be presented with a dialogue prompting whether you would like to print the receipt.
Post Receipts to GL in Summarised or Detail form	This field indicates whether sundry receipts are to be posted to the General Ledger in summarised or detailed format. When 'Detail' is chosen the GL receipt posting will contain full detail of the transaction including the description entered.
Order to sort transactions when using auto apply	This field indicates the order in which to apply receipts to outstanding charges when the option the 'Auto Apply' field has been checked in Finance > Parent Accounts > Receipting > Receipts. This automatic application will apply to the oldest outstanding charges. However, when there are multiple transactions on the same date (i.e. a start of term auto-billing run), the order indicated here operates in correlation with the 'Sort Value' defined in Finance > Parent Accounts > Setup Information > Parent Accounts Setup on the 'Fees' tab.
Building Fund Text to print on Receipts	Default text to print in the footer section of any building fund receipts generated. An example of the use of this field is to indicate that building fund donations are an allowable deduction for income tax assessment purposes.
Usual Receipt Distribution Areas
	These fields indicate the most commonly used GL distribution areas for sundry receipts. You may also nominate a different bank account for each income area, enabling you to receipt one cheque across separate bank accounts (providing you have the facility in place with your bank to do so). The first three receipt distribution areas have additional functionality that is used when parent statements are published through to the 'Accounts & Payments > School Fee Account' page in Parent Lounge. The GL accounts nominated in 'Usual Receipt Distribution Area' 1 and 2 are linked to 'Charge/Levy 1' and 'Charge/Levy 2' (respectively) in program Finance > Parent Accounts > Billing Cycle > Parent Statements on the 'Additional Info' tab. The GL account nominated in 'Usual Receipt Distribution Area' 3 is linked to 'Year Group based Charge/Levy' in program Finance > Parent Accounts > Billing Cycle > Parent Statements on the 'Additional Info' tab. Therefore when a parent pays the Charge/Levy using the 'Accounts & Payments > School Fee Account' page in Parent Lounge, the correct receipt distribution can be passed back to TASS.web. The other 'Bank Account' becomes irrelevant for these three 'Usual Receipt Distribution Areas' when a parent pays through Parent Lounge. There are two other distribution areas available. These can be used for enrolment deposits etc. You may select the 'Lookup' (Binoculars) icon and search for a valid account code in the database.