Maintaining Your Appointment Schedule
To maintain your appointment schedule, click the 'pencil' icon in the ‘Parent Teacher Interviews List Screen’ action column.
Parent Names
The Parent Name displayed in Staff Kiosk is derived from the Parent 1 & Parent 2 fields on the General Tab of the Parent Record. This is the default name prefilled into the appointment, however, staff and parents are able to adjust the name of the participating parents at booking time. The changes made to the parents name/s in relation to the conference are only retained in this conference.
Conference Actions
Button | Details |
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Subjects | Enter the Subject priority, request interviews with specific parents, or delete the Subject from the conference. Refer to Maintaining Your Subject Preferences. |
Bulk Assign Meeting Link | Set the meeting link for appointments. Like with any other grid program in TASS, you can fill down or drag from the lower right corner to speed up data entry. |
Generate Emails | The 'Generate Emails' button presents the standard email modal allowing you to email those parents and students that you have an appointment with. You have the option to use a predefined template or create your own email. Use the ‘Email Template’ dropdown to select predefined templates created by your school using TASS.web program System Admin > Utilities > Email Settings> ‘Email Templates’ tab. Templates must be assigned to the ‘Parent Teacher Interview’ category to appear in the dropdown list. For more information refer to How do I send email communications for Parent Teacher Interviews? |
Print Appointment Schedule | Print your appointment schedule. |
Appointment Actions
Action | Details | ||||||
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Block | Select ‘Block’ to make yourself unavailable for this appointment slot. You can also reverse this process for this appointment by clicking the 'Unblock' link from the 'Appointment Schedule' screen. | ||||||
Add | Select Add to manually enter an appointment. Use the ‘magnifying glass’ icon to search for the student. Once selected, the student and parent details display. Select the Subject Code for the appointment. If the student is part of a split family arrangement, there may be more than one parent record associated with this student. Where this occurs, a 'Split Family Access Number' field will be displayed. | ||||||
Split | Allows you to split this appointment into two appointments, e.g. You may be oversubscribed and decide to split an appointment slot into two to be able to see more parents. If the appointment lengths were 10 minutes, you could split into two 5 minute appointments. Appointments with durations less than the 'Minimum Appointment Length' specified for this conference cannot be split in two. | ||||||
Join | Allows you to rejoin a previously split appointment. Two standard (non-split) appointments cannot be joined. | ||||||
Move | Move an appointment to another available time slot. First, select a new appointment time from the 'Move Appointment To' field. Only available appointments times will be displayed. Next, choose how you would like to notify the parent of the appointment change:
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Swap | Swap appointments with another parent. First, select the parent booking that you would like to swap this appointment with using the 'Swap Appointment With' field. Next, choose how you would like to notify the parent of the appointment change:
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Cancel | Cancel an appointment. Choose how you would like to notify the parent of the appointment change:
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Notes | Notes can be added against appointments prior to, during and after an interview. Parent Note: Displays any notes that a parent may have entered when requesting or booking an appointment through Parent Lounge. Teacher Note: Internal notes that are not visible to parents. Appointment Note: Notes that can be shared with parents via email. Examples of how notes could be used:
Notes can be viewed/printed from the following locations:
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Join Online Meeting | If a URL for an online meeting is configured, a 'Join Online Meeting' link shows. |