Notes (Student Profile)
Overview
The ‘Notes' section of the Staff Kiosk Student Profile:
Displays a list of the last 10 notes entered for this student.
Allows you to open note attachments. (Click the 'Document' icon).
Allows you to edit student Standard and Confidential notes (if permitted). (Click the 'Pencil' icon)
Allows you to delete student Standard and Confidential notes (if permitted). (Click the 'Rubbish Bin' icon)
Allows you to add new Standard and Confidential notes against this student (if permitted).
Displays a list of all notes for this student across all years (use the 'See All' button).
Allows you to search for a subset of notes across all years for this student (use the 'See All' button).
Allows you to print a report based on your selections (use the 'See All' button).
Access the Student Notes Lists/Emails program (use the 'See All' button, then the 'Listing' button).
There are potentially 11 different types of student notes displayed on this screen:
Student Standard Notes.
Student Confidential Notes.
Medical Standard Notes.
Medical Confidential Notes.
Boarder Standard Notes.
Boarder Confidential Notes.
Parent-Teacher Interviews:
Parent Notes.
Teacher Notes.
Appointment Notes.
Student Appointment Log Notes
The 'Note Types' and 'Note Categories' you have access to, and whether you can 'Add', 'Edit' or 'Delete' notes, are dependent on your security permissions.
User Security Permissions for Student Standard Notes
To view, add and/or edit ‘Notes’ on the ‘Notes’ tab of the Student Profile in Staff Kiosk, users must have the following permission points enabled in TASS.web System Admin > Users > Portal Security Permissions for Staff Kiosk:
Student Profile
Notes
--View Standard Notes, --Add Standard Notes, and/or --Edit Standard Notes (according to the level of access you want the user to have).
[Note Category] permissions (for all Note Categories that you want the user to be able to access).
User Security Permissions for Student Confidential Notes
To view, add and/or edit ‘Confidential Notes’ on the ‘Notes’ tab of the Student Profile in Staff Kiosk, users must have the following permission points enabled in TASS.web System Admin > Users > Portal Security Permissions for Staff Kiosk:
Student Profile
Notes
--View Confidential Notes, --Add Confidential Notes, and/or --Edit Confidential Notes (according to the level of access you want the user to have).
[Note Category] permissions (for all Note Categories that you want the user to be able to access).
User Security Permissions for Medical Notes
To view ‘Medical Standard’ and/or 'Medical Confidential Notes' on the ‘Notes’ tab of the Student Profile in Staff Kiosk, users must have the following permission points enabled in TASS.web System Admin > Users > Portal Security Permissions for Staff Kiosk:
Student Profile
Medical Details
--View Medical Standard Notes and/or --View Medical Confidential Notes (according to the level of access you want the user to have).
User Security Permissions for Boarder Notes
To view ‘Standard Boarder Notes’ and/or ‘Confidential Boarder Notes’ on the ‘Notes’ tab of the Student Profile in Staff Kiosk, users must have the following permission points enabled in TASS.web System Admin > Users > Portal Security Permissions for Staff Kiosk:
Student Profile
Notes
--View Standard Boarder Notes and/or --View Confidential Boarder Notes (according to the level of access you want the user to have).
User Security Permissions for Boarder Notes
To view ‘Standard Boarder Notes’ and/or ‘Confidential Boarder Notes’ on the ‘Notes’ tab of the Student Profile in Staff Kiosk, users must have the following permission points enabled in TASS.web System Admin > Users > Portal Security Permissions for Staff Kiosk:
Student Profile
Notes
--View Standard Boarder Notes and/or --View Confidential Boarder Notes (according to the level of access you want the user to have).
User Security Permissions for Parent Teacher Inverviews (PTI)
To view ‘PTI Appointment Notes’, ‘PTI Parent Notes’ and/or ‘PTI Teacher Notes’ on the ‘Notes’ tab of the Student Profile in Staff Kiosk, users must have the following permission points enabled in TASS.web System Admin > Users > Portal Security Permissions for Staff Kiosk:
Student Profile
Notes
--View PTI Appointment Notes, --View PTI Parent Notes and/or --View PTI Teacher Notes (according to the level of access you want the user to have).
User Security Permissions for Appointment Log Notes
To view ‘Student Appointment Log Notes’ on the ‘Notes’ tab of the Student Profile in Staff Kiosk, users must have the following permission points enabled in TASS.web System Admin > Users > Portal Security Permissions for Staff Kiosk:
Student Appointment Log
--View Confidential Notes (only if this is the level of access you want the user to have).
[Appointment Type] permissions (for all Appointment Types that you want the user to be able to see notes for). Each ‘Appointment Type’ has its own permission point.
To sort by a column from the 'See All' button, click on the column heading. To sort by columns, hold down the 'Shift' key and click the second and subsequent columns.
Appointment Log note ‘Attachments’, ‘Edit' and ‘Delete’ functions are accessed via Staff Kiosk Calendar > Student Appointment Log.
Click on the 'hamburger menu' to send correspondence to this student using a number of different methods, e.g. by email, SMS, notification and more.
Click on this hamburger menu to:
Access this student's eDiary. Click here for more information on eDiary Feeds.
The eDiary will show you if there is any other event occurring for this student, such as a music lesson.
View the student's current whereabouts, e.g. class, sickbay or absent.
Generate an email to the student or parent. Click here for more information about Generating Emails.
Send an SMS to the student or parent.
Display a Notification in:
Student Café or Parent Lounge.
Your school's mobile app via a Push Notification (parents only).
To use Push Notifications, the school must hold a 'Mobile App' API licence and deploy a mobile app through a TASS Integration Partner. Refer to the TASS API Setup Checklist for more information.
Create a Pastoral Care Entry for the student. Click here for more information on Pastoral Care Entries.
Log into Student Café as the student.
All communication (email, notification and SMS) generated from Staff Kiosk is recorded in a Communication Log.
The Communication Log allows you to track and monitor the details of communications including who it has been sent to and whether the communication has been viewed by the recipients.
The Communication Log for a student can be viewed using Staff Kiosk Student Profile > Communication Log.
Notifications sent to Parent Orbit and Staff Orbit devices are visible via the ‘Communications Log’ in TASS.web System Admin > Orbit > Orbit Dashboard.
Creating a New Note
To create a new note, click the 'New Standard' or 'New Confidential' button.
The type of note that you can create will depend on the security permissions that your school has given you.
Note Category | The options available in the drop-down list have been set up by your school. It is important to select a meaningful category for the note that you are entering as various reports allow notes to be filtered by category. |
Attachment | Two options are available to attach a file to this PC Entry:
An example of this could be a scanned copy of a written note sent in by a parent. |
To create a new Appointment Log Note, go to Staff Kiosk Calendar > Student Appointment Log.