Class List/Emails

Overview

The Staff Kiosk ‘Class List/Emails’ program allows you to:

Generate a report (PDF) of subject classes using multiple selection criteria.
Generate an export (Excel® or Word®) of subject classes using multiple selection criteria.
Determine the attendance status of students (i.e. present or absent) by subject class.
Generate emails to students and/or parents using multiple selection criteria (e.g. All students in English, 11, A).
Save your selections so that this list/email parameters can be reused and will become available in your 'My Saved Lists' program.

Once it is saved in your 'My Saved Lists' area it can be used to:

View student profiles.
Generate communications using email, SMS or Notification.

This program can be accessed by navigating to the Staff Kiosk Listings menu.

My Saved Reports

If you previously saved a configuration of this listing, use the ‘My Saved Reports’ drop-down to pre-populate your preferred filters. See the ‘Save this Report as’ section below for more information.

Class Search

By default, the program will display your subject classes (in the 'Classes' field) to use as search criteria.

For users with access to view the details of other teachers, you may also be able to search for:

Another teacher's subject classes (use the 'Teacher' search mode and the 'Teacher' field).
Classes based on a nominated subject (use the 'Subject' search mode and the 'Subject' field).

The teachers and subjects displayed, are dependent on your security permissions.

Click here for an Administrator Note.

Access to other teachers' details can be based on:

All Teachers.
Whether the user is a Head of Department (HOD) or Department Administrator (DA) (and only teachers within their department).
Buddies.
The Campus the teacher belongs to (and only teachers in their campus).

Access to other non-teacher details is limited to a single option, which is ‘All.’

Use the ‘Staff - Accessing Other Staff Details’ section in TASS.web System Admin > Users > Portal Security Permissions to create Staff Kiosk User Roles and to assign teachers to them. It is important to follow the steps outlined in the TASS Knowledge Base for that program.

Sorting

By default, this list will sort the data by student name.

Use the drop-down list to select an alternative sorting option.

One primary and four secondary sorts are available (use 'Then by').

Where applicable, you can also use the sort icon to determine if the sort order is ascending or descending.

Export Options

These include:

Export to PDF.
Export to Excel®.
Export to Word®.
Generating Emails.
You can elect to generate emails to the students and/or parents based on your selections above. Click the 'Next' button.

Click here for information on generating emails.

How to Generate Emails.

Attendance

Tick the 'Include Attendance Status' option to have the listing include the attendance status of each student on a particular date, e.g. Present or Absent from School.

Formatting Options

Use these options to enhance the appearance of your report.

The first drop-down list in this section of the screen allows you to determine whether the report will display the students' 'Given Name', 'Preferred Name' or 'Both'.

The 'Include Student Date Range' option can be used to print the duration of study for students who are taking part in a subject for only part of the term or semester.

Tick the 'Include columns' option to include 5 columns at the end of the report.

Additional Fields

Select 'Additional Fields' to include in the listing by highlighting them with a mouse click. The 'Student Code', 'Surname, 'Given or Preferred Names' and 'Year Group' fields are automatically included and are not available for selection.

Holding down the 'Shift' key while clicking on your options permits a range selection, holding down the 'Ctrl' key while clicking, enables multiple selections.

Report Titles

Use the Report Title field to change the title used in the listing. The default title is ‘CLASS LISTING’.

Save this Report as

Enter a Report Name in this field to save the filters that you have selected on this page as a saved configuration that you can access later, via ‘My Saved Reports’ at the top of the screen within this program and also via Staff Kiosk Listings > My Saved Lists.

Click here for more information.

This listing/email program has extensive selection options. These options can be saved as a 'My Saved Report' for later reuse.

You can use the 'My Saved Reports' drop-down list to access your previously saved templates.

You can delete a previously saved template by selecting it from the 'My Saved Reports' drop-down list and clicking the 'Delete' button.

To delete a saved list, do so via the listing/email program that you used to create it. Use the column 'Menu Option' to identify the program used.

You can modify a previously saved template by selecting it from the 'My Saved Reports' drop-down list, making the necessary changes to the report options, then clicking 'GO'.

Your saved reports can't be accessed by another user and vice versa. This is because each template is dependent on the individual user's security permissions.

Your saved reports will also become available via 'My Saved Lists' on the homepage menu or via the 'Listings' top menu.

Staff Kiosk can automatically generate this report on scheduled days and times and send it to staff via email. Refer to the ‘Maintain Schedules’ section of the Staff Kiosk Listings > My Saved Lists article for more information.

Click ‘GO' to generate the listing or emails based on your selected preferences.