Meetings/Communications
Overview
The Meetings/Communications program allows you to:
Create a Staff Kiosk Notification for an individual or group of teachers/non-teachers.
Send an Email to an individual or group of teachers/non-teachers.
Send an SMS to an individual or group of teachers/non-teachers (requires integration with an SMS Gateway provider.)
Arrange a meeting with an individual or a group of teachers/non-teachers.
The program displays a list of all staff at the school by default. Filters can be used to display staff by:
Staff (All staff, Teachers only, or Non-teachers only, or various Heads and Administrators groups.)
Timetable.
Campus.
Department.
Subject Area.
Subject.
Year Group.
Sort columns by clicking on the column headings to sort by that column. Sort multiple columns by holding down the 'Shift' key and clicking the second and subsequent columns.
If there is a ‘red alert’ icon in one of the columns, hover over the icon to view the reason that the communication can't be sent for that staff member.
Communication Log
All notifications, SMS and emails communications generated are logged in both the sender's and recipient's Communication Logs in Staff Kiosk, allowing for tracking and monitoring of the communication details.
For Administrators
Permissions
Staff Kiosk permissions are required to use the various functions within this program.
TASS.web > System Admin > Users > Portal Security Permissions
Notifications permissions:
-- 'Create Teacher Kiosk Notifications (Individual)'
-- 'Create Teacher Kiosk Notifications (Bulk)'
Email permissions:
-- 'Enable SMTP Emails' (if this format is being used at your school.)
-- 'Send Emails to all Categories' or specific categories --'[Email} Category ... '
SMS permissions:
-- 'Send Employee SMS (Individual)'
-- 'Send Employee SMS (Bulk)'
SMS Gateway
A Streetdata SMS gateway account is required to use the SMS functionality.
Refer to: How To/Checklists > General > SMS Notification Setup Checklist.
Staff groups are determined in various locations in TASS.web:
Heads of Department and Department Administrators: Student Admin > Student Records > Setup Information > Student Records Setup - Subject Depts. Tab
Heads of Year and Year Administrators: Parent Records >Setup Information > Parent Records Setup - 'School Section Years Tab'
Heads of House and House Administrators: Student Admin > Student Records > Setup Information > Student Records Setup - Houses Tab
Campuses: Student Admin > Student Records > Setup Information > Student Records Setup - Campuses Tab
Departments: Student Admin > Student Records > Student Information > Subject Depts. Tab
Subject Areas: Student Admin > Student Records > Setup Information > Student Records Setup - Subject Areas Tab
Subjects: Student Admin > Student Records > Setup Information > Student Records Setup - Subjects Tab