Meetings/Communications
Overview
The ‘Meetings/Communications’ program allows you to:
Create a Staff Kiosk Notification for an individual or group of teachers/non-teachers.
Send an Email to an individual or group of teachers/non-teachers.
Send an SMS to an individual or group of teachers/non-teachers (requires integration with an SMS Gateway provider.)
Arrange a meeting with an individual or a group of teachers/non-teachers.
It can be accessed by navigating to the Staff Kiosk Staff menu.
User Security Permissions
Staff Kiosk permissions are required to use the various functions within TASS.web System Admin > Users > Portal Security Permissions
Notifications permissions:
-- 'Create Staff Kiosk Notifications (Individual)'
-- 'Create Staff Kiosk Notifications (Bulk)'
Email permissions:
-- 'Enable SMTP Emails' (if this format is being used at your school.)
-- 'Send Emails to all Categories' or specific categories --'[Email} Category ... '
SMS permissions:
-- 'Send Employee SMS (Individual)'
-- 'Send Employee SMS (Bulk)'
SMS Gateway
Your school must have an SMS Gateway configured to use this feature. Refer to the SMS Notification Setup Checklist for details.
Groups
Staff groups are determined in various locations in TASS.web:
Heads of Department and Department Administrators: TASS.web Student Admin > Student Records > Setup Information > Student Records Setup on the 'Subject Depts' tab.
Heads of Year and Year Administrators: TASS.web Parent Records >Setup Information > Parent Records Setup on the 'School Section Years' tab.
Heads of House and House Administrators: TASS.web Student Admin > Student Records > Setup Information > Student Records Setup on the 'Houses' tab.
Campuses: TASS.web Student Admin > Student Records > Setup Information > Student Records Setup on the 'Campuses' tab.
Departments: TASS.web Student Admin > Student Records > Setup Information > Student Records Setup on the Subject Depts.' tab.
Subject Areas: TASS.web Student Admin > Student Records > Setup Information > Student Records Setup on the 'Subject Areas' tab.
Subjects: TASS.web Student Admin > Student Records > Setup Information > Student Records Setup on the 'Subjects' tab.
Important!
SMS messages are not free. Your school will be charged a fee by your SMS provider for each message that is sent.
Your school must have an SMS Gateway configured to send SMS from this program. Refer to the SMS Notification Setup Checklist for details.
You can use this program to test SMS functionality by sending a message to yourself or another school staff member. If an SMS has not been sent, it appears in the SMS Queue Maintenance in TASS.web System Admin > Utilities > API Gateway Maintenance > External APIs > SMS Gateways.
The ‘SMS Queue’ shows all messages with ‘Queued’ status, including the SMS source, recipient details, message content, date and time, mobile number, and status.
The program displays a list of all staff at the school by default. Filters can be used to display staff by:
Staff (All staff, Teachers only, or Non-teachers only, or various Heads and Administrators groups.)
Timetable.
Campus.
Department.
Subject Area.
Subject.
Year Group.
Sort columns by clicking on the column headings to sort by that column. Sort multiple columns by holding down the 'Shift' key and clicking the second and subsequent columns.
If there is a ‘red alert’ icon in one of the columns, hover over the icon to view the reason that the communication can't be sent for that staff member.
Communication Log
All notifications, SMS and email communications generated are logged in both the sender's and recipient's Communication Logs in Staff Kiosk Staff > Staff Details, allowing for tracking and monitoring of the communication details.