Conduct (Setup)

Overview

The Staff Kiosk Pastoral Care > Conduct (Setup) program is used to define the Pastoral Care Conducts available to teachers when logging PC Entries in Staff Kiosk Pastoral Care > PC Entries.

Conducts are a critical element for the Pastoral Care system:

• They determine the automatic notifications that will occur when a PC Entry is logged. Automatic notifications can be delivered by email, SMS or Staff Kiosk and Parent Lounge notifications.

• They determine whether a teacher must provide details of 'Recipient Student(s)' when a PC Entry is logged. For example, if a student is bullying another student, the student being bullied can also be recorded in the PC Entry as a recipient.

• They determine whether a PC Entry is of negative, neutral, or positive 'Nature'.
  If you are running a points-based Pastoral Care system, this program is also used to determine and maintain the default number of points that will be deducted or added to a student's starting points when a student's PC Entry is logged. Positive or Negative points can be allocated against a Conduct.

• Each Conduct has an associated permission point.
  This means that the addition, editing and display of PC Entries that contain certain Conducts can be restricted to designated groups of users (Staff Kiosk User Roles).

Click here for an Administrator Note.

User Security Permissions

Access to this program is controlled by the ‘Conduct (Setup)’ security point in the Pastoral Care section of TASS.web System Admin > Users > Portal Security Permissions for Staff Kiosk. Contact your school’s TASS System Administrator for access.

A security point is created for each Conduct you create in this program. Staff Kiosk users must have access to view each conduct to see them in Pastoral Care programs PC Entries, PC Entries (Lists/Emails), and the ‘Pastoral Care’ section of the Student Profile.

Conducts List Screen

When you access the program, the 'Conduct (Setup)' screen displays a list of pre-existing Conducts in your system.

The Conduct List summarises the following details:

• Conduct Code

• Description of Conduct

• Points (if enabled)

• Recipient Flag (Y/N)

• Nature

• View in Parent Lounge

• View in Student Orbit

• Active (Yes/No)

• TK Roles (number of)

• TK Users (number of)

• Action

  • Select the 'pencil' icon to edit an existing Conduct.

  • Select the 'rubbish bin' icon to delete an existing Conduct.

A Conduct can only be deleted where it is set as Inactive.

The term ‘TK’ in ‘TK Roles’ and ‘TK Users’ stands for ‘Teacher Kiosk,’ which has since been renamed ‘Staff Kiosk.’

Tick ‘Include Inactive’ at the top of the screen to return a complete list of active and inactive Conducts.

Select ‘Print’ to export the Conducts list (PDF, Excel® or Word®).

To sort by a column, click on the column heading. To sort by multiple columns, hold down the 'Shift' key and click the second and subsequent columns.

Creating a New Conduct

Select ‘+ New’ to display the ‘Add Conduct' screen, enter the details, then select '+Submit New’ to save the record to the database.

Fields that require further explanation
* Code	A mandatory field that requires a unique 3-digit alphanumeric code used to define the Pastoral Care Conduct.
* Active	When this field is set to 'Yes', the Conduct will be available when creating new PC Entries. Set this field to 'No' to stop this Conduct from being used for new PC Entries.
* Description	A mandatory field that requires you to enter a description of the Pastoral Care Conduct. Up to 60 characters.
Points	Running your school's Pastoral Care system in a 'Points' based mode is optional. If 'Points' has not been activated in Staff Kiosk Pastoral Care > Parameters (Setup), then this field will not be displayed. A numeric field that defines the number of points that will be deducted or added to the student's 'Starting Points' when a PC Entry is logged through Staff Kiosk Pastoral Care > PC Entries, and this Conduct is used. The value entered into this field can be either positive or negative. Examples Community Service       2 Bad Language              -4
* Recipient Flag	When the teacher logs a PC Entry and uses a Conduct that has the 'Recipient Flag' set to 'Yes', a field will become available (and mandatory). It is called 'Recipient Student(s)' and will force the teacher to select one or more students. Select 'Yes' if this Conduct is to force the entry of a 'Recipient Student'. Example: Bullying.
Nature	Allocate a 'Positive', 'Neutral' or 'Negative' Nature against a Conduct. When the teacher logs a PC Entry and uses this Conduct, the entry will assume this 'Nature'. The ‘Nature' of PC Entries is displayed in various areas of Staff Kiosk as green, yellow and red indicators. Green = Positive Yellow = Neutral Red = Negative The 'Analytics' section of the Staff Kiosk Student Profile displays a tally of PC Entries for the semester or term, covering both subject and non-subject entries. It uses green, yellow, and red indicators to represent positive, neutral, and negative entries. 'Nature' can also be used as a filter when viewing PC Entry history.
* View in Parent Lounge	Select Yes if this Conduct should display in the Pastoral Care section in Parent Lounge.   Pastoral Care records will only display in the Parent Lounge where both the ‘Type’ and the ‘Conduct’ of the entry are flagged as ‘Yes’.
* View in Student Orbit	Select ‘Yes’ if this Conduct should display in the Pastoral Care section of the Student Orbit app. Pastoral Care records will only display in the Student Orbit app where both the ‘Type’ and the ‘Conduct’ of the entry are flagged as ‘Yes’. The Student Orbit app is still being developed. Refer to the 'Student Orbit App' page on the TASS website for details, or contact TASS Licencing to enquire about getting Student Orbit for your school.
Automatic Notifications	Indicate who will be automatically notified when a new PC Entry is logged using this Conduct. Automatic Notifications can be sent via Email, SMS, or Notifications to selected Staff Roles or Parents. Selecting the 'Parent' option sends the automatic notification to parents with the 'Staff Kiosk Correspondence (Staff Corr)' Communication Rule enabled. Options include: Email A generic email message can be sent to the selected recipients. The email sent to Teachers contains a link redirecting them to the 'Pastoral Care Entry' screen for the student involved in Staff Kiosk. Example - Email sent to Teachers Subject: Pastoral Care Notification Mrs G Battersby has added a Pastoral Care Entry for Leroy Ned Cafe at 03:35 PM on 18/02/2022. Click Here to review this Pastoral Care Entry Parents who are ticked for 'TK Corr' (Staff Kiosk Correspondence) on a student's 'Address and Comms' tab will receive the email. The email message sent is as follows, and cannot be edited: Example - Email sent to Parents Subject: Pastoral Care Notification Mrs G Battersby has added a Pastoral Care Entry for Leroy Ned Cafe at 03:35 PM on 18/02/2022. To activate a link in the email for parents to check Notifications in Parent Lounge for more details, the following three options must be enabled: Users must be allocated the ‘Create Parent Lounge Notifications (Individual)' user permission in TASS.web System Admin > Users > Portal Security Permissions for 'Staff Kiosk’. Each Pastoral Care Conduct Option must have the ‘View in Parent Lounge’ option enabled with the ‘Automatic Notifications’ checkboxes ticked for Parents: ‘Emails’ and ‘Notifications’ in Staff Kiosk Pastoral Care > Conduct (Setup). When creating the PC Entry in Staff Kiosk Pastoral Care > PC Entries > 'New+', the 'Comment for Parents' field must have something written in it. When the above three conditions are met, the email message will be sent as follows, and cannot be edited: Example - Email sent to Parents (with a direct link to Parent Lounge) Subject: Pastoral Care Notification Mrs G Battersby has added a Pastoral Care Entry for Leroy Ned Cafe at 03:35 PM on 18/02/2022. Please check your Notifications in Parent Lounge for more details. Click Here to login to Parent Lounge Notification A notification can appear for teachers in Staff Kiosk or Staff Orbit and parents in Parent Lounge or Parent Orbit. SMS A generic SMS can be sent to the selected recipients. Parents who are ticked for 'Staff Corr' (Staff Kiosk Correspondence) and who also have the SMS box ticked on the student record 'Addresses & Comm. Rules' tab will receive the SMS. ❗ Important! SMS messages are not free. Your school will be charged a fee by your SMS provider for each message that is sent. Your school must have an SMS Gateway configured to send SMS from this program. Refer to the SMS Notification Setup Checklist for details. Click here for an Administrator Note. Use the following programs to assign staff to the following roles: Role Menu Path Head of Year Use TASS.web Student Admin > Parent Records > Setup Information > Parent Records Setup on the 'School Section Years' tab. Year Administrators Use TASS.web Student Admin > Parent Records > Setup Information > Parent Records Setup on the 'School Section Years' tab. Head of House Use TASS.web Student Admin > Student Records > Setup Information > Student Records Setup on the 'Houses' tab. House Administrators Use TASS.web Student Admin > Student Records > Setup Information > Student Records Setup on the 'Houses' tab. PC/Tutor Group Teachers Teachers are allocated to PC/Tutor Groups using TASS.web Student Admin > Teacher Records > Teacher Information > Teacher Grid Entry or TASS.web Student Admin > Teacher Records > Teacher Information > Teachers. Students are allocated into PC/Tutor Groups in TASS.web Student Admin > Student Records > Student Information > Students on the ‘General’ tab or TASS.web Student Admin > Student Records > Student Information > Student Grid Entry.
Allow Opt Out	This field becomes active when one of the Parent's Automatic Notifications above has been nominated. Ticking this checkbox allows teachers to prevent the parent from receiving a notification when they add a new Pastoral Care entry with this conduct.

Click ‘Save’ or ‘Submit Change’ to update the Conduct in the database.

For each Conduct you create in this program, a security point is created in the ‘Pastoral Care’ section of TASS.web System Admin > Users > Portal Security Permissions for Staff Kiosk.

Staff Kiosk users must have the relevant Conduct-related security point assigned to view conduct in:

• Staff Kiosk Pastoral Care > PC Entries

• Staff Kiosk Pastoral Care > PC Entries (Lists/Emails)

• Staff Kiosk Student Search > Student Profile > Pastoral Care

Related Resources

• How to Setup Staff Kiosk Pastoral Care

• ▶️ Managing Pastoral Care Outcomes Video

• ▶️ Adding a Pastoral Care Entry Video

• ▶️ Scheduling Pastoral Care Outcomes into the School Calendar Video

• Analytics (Student Profile)