Commercial Debtors Online Payments Portal Checklist
This checklist is to be used as a guide during the implementation of the school's Commercial Debtors Online Payments Portal to ensure all setups and procedures are completed correctly.
Step | Menu Patg | Details | ✅ |
1 | TASS Knowledge Base: | Using the 'How To' guide for your chosen payment gateway, complete 'Step 1 – Getting Started'. Fill out the form in Step 1 and submit to the bank. | 🔲 |
2 | TASS Knowledge Base: | Using the 'How To' guide for your chosen payment gateway, complete the network requirements in 'Step 2 – Information for Network Administrators'. | 🔲 |
3 | TASS Knowledge Base: | Once you have received your establishment details, including your 'Login Name' and 'Password' for your payment gateway (as a result of completing Step 1), complete the remaining steps in the 'How To' guide for your chosen payment gateway. | 🔲 |
4 | TASS.web System Admin > Utilities > API Gateway Maintenance. | On the ‘External APIs’ tab, select the ‘View’ link next to 'Payment Gateways’. Set up the parameter for the 'CD Online Payments Portal' payment facility. This step may already be covered in the How To guide in Steps 1, 2, and 3. | 🔲 |
5 | TASS.web System Admin > Utilities > API Gateway Maintenance. | Click the 'Test' link in the Action column to test the connection. If the test screen does not return 'Passed' for both tests performed, redo from Step 2 above. This step may already be covered in the How To guide in Steps 1, 2, and 3. | 🔲 |
6 | TASS.web System Admin > Utilities > Product Activation Maintenance. | Click 'New Product Activation' button and add a record for 'CD Online Payments Portal'. Refer to the Product Activation Maintenance article for more information. This step may already be covered in the How To guide in Steps 1, 2, and 3. | 🔲 |
7 | TASS.web System Admin > Utilities > Product UI Maintenance. | Add a 'Styles' and 'Images' for the 'CD Online Payments Portal'. In this program, you can select your preferred background colours and add images such as banners, a login image, and a logo. Refer to the Product UI Maintenance article for more information. | 🔲 |
8 | TASS.web Finance > Commercial Debtors > Setup Information > Commercial Debtors Setup. | On the 'Parameters' tab, set up the 'Online Payments Portal Parameters' fields. In this program, you can choose the mode in which the portal operates: either 'Balance' mode or 'Open Item' mode. Additionally, you have the option to change the title displayed in the header section of the Commercial Debtors Online Payments Portal pages. Refer to the Commercial Debtors Setup article for more information. | 🔲 |
9 | TASS.web Finance > Commercial Debtors > Customer Information > Customers. | For customers who are parents at the school, edit their Customer record and link it to their Parent record by entering their 'Parent Code' on the 'General' tab. | 🔲 |
10 | Commercial Debtors Online Payment Portal | Run test transactions using the test merchant. | 🔲 |
11 | TASS.web Finance > Commercial Debtors > Customer Transactions > Electronic Receipts Processing. | Check that your test payment appears in the ‘Web/Electronic Receipts’ list. This may take up to 24 hours, depending on your Payment Gateway banking provider and the TASS product you are using. Click ‘Generate Receipts’. View the generated receipt and check that it is correct. | 🔲 |
12 | TASS.web Finance > Commercial Debtors > Customer Transactions > Receipts. | Search for the test transaction receipt and click ‘View.’ Then, check that the payment appears in the appropriate ‘Bank GL Account’. You can also review the GL Account transactions in TASS.web Finance > General Ledger > Account & Journal Info > Accounts. On the ‘Ledger’ tab, select the ‘Actual’ amount to view a list of transactions made to and from the account. If you applied surcharges for the Commercial Debtors Merchant ID through your banking portal, remember that the amount received will not be recorded in a separate GL Account and must be tracked separately. | 🔲 |
