Student Details (Lists/Emails)

Overview

The Staff Kiosk ‘Student Details (Lists/Emails)’ allows you to:

Generate a report (PDF) of students using multiple selection criteria.
Generate an export (Excel® or Word®) of students using multiple selection criteria.
Generate a report of student Standardised Testing results using multiple selection criteria.
Generate emails to students and/or parents using multiple selection criteria, e.g. Students in a particular Year Level or House.
Save your selections so that this list/email template can be reused and will become available in your 'My Saved Lists' program.

Once it is saved in your 'My Saved Lists' area it can be used to:

View student profiles.
Generate communications using email, SMS or Notification.

This program can be accessed by navigating to the Staff Kiosk Listings menu.

My Saved Reports

If you previously saved a configuration of this listing, use the ‘My Saved Reports’ drop-down to pre-populate your preferred filters. See the ‘Save this Report as’ section below for more information.

Student Searching

Firstly, you need to determine your student selection.

Use the 'Student Selection' drop-down list to include:

All students.
Students in the Year Group(s) for which you are the 'Head' or an 'Administrator'.
Students in the House(s) for which you are the 'Head' or an 'Administrator'.
Students in your PC/Tutor Group (if applicable).
Students in your subject classes.

Click here for an Administrator Note.

Use the following programs to assign staff to the following roles:

Role	Menu Path
Head of Year	Use TASS.web Student Admin > Parent Records > Setup Information > Parent Records Setup on the 'School Section Years' tab.
Year Administrators	Use TASS.web Student Admin > Parent Records > Setup Information > Parent Records Setup on the 'School Section Years' tab.
Head of House	Use TASS.web Student Admin > Student Records > Setup Information > Student Records Setup on the 'Houses' tab.
House Administrators	Use TASS.web Student Admin > Student Records > Setup Information > Student Records Setup on the 'Houses' tab.
PC/Tutor Group Teachers	Teachers are allocated to PC/Tutor Groups using TASS.web Student Admin > Teacher Records > Teacher Information > Teacher Grid Entry or TASS.web Student Admin > Teacher Records > Teacher Information > Teachers. Students are allocated into PC/Tutor Groups in TASS.web Student Admin > Student Records > Student Information > Students on the ‘General’ tab or TASS.web Student Admin > Student Records > Student Information > Student Grid Entry.

Student Date of Birth

Click here for information on using the Relative Date Range Selector.

This tool makes it easy to specify a time period that is relative to the current date.

This becomes particularly useful when saving or scheduling reports as the date the schedule or report is generated will be relative to that date rather than the date you initially created the report.

Options will be available based on the filter field. Full list of relative options include:

Today
Tomorrow
Yesterday
This Week
This Month
This Period e.g. Term or Semester, depending on how the Timetable is setup
This Year
Relative Date Range e.g. Next 14 days or Previous 2 months. Filters include:
- Next or Previous
- Days, Weeks, Months, Years
- Value to specify the amount e.g. 1 Month

Alternatively, you can select a specific date by using:

Single Date
Date Range

Use the 'Student(s)' quick search if running the report for a single student or a small number of students. Only students who match the 'Student Selection' that you chose directly above will be available.

Standardised Testing

To generate a report of student Standardised Testing results, use the drop-down list to choose the 'Test Type' (e.g. NAPLAN).

Use the 'Additional Fields' to select the results that will be displayed (based on the 'Test Type' selected), e.g. Results in Numeracy for NAPLAN.

Sorting

By default, this list will sort the data by student name.

Use the drop-down list to select an alternative sorting option.

One primary and four secondary sorts are available (use 'Then by').

Where applicable you can also use the following icons to:

	Determine if the sort order is ascending or descending.
	Determine if subtotal is to be included based on the sort order.
	Determine if a page break is to be included based on the sort order.

Export To

These include:

Export to PDF.
Export to Excel®.
Export to Word®.
Generating Emails.
You can elect to generate emails to the students and/or parents based on your selections above. Click the 'Next' button.

Click here for information on generating emails.

How to Generate Emails.

Formatting Options

Use these options to enhance the appearance of your report.

The first drop-down list in this section of the screen allows you to determine whether the report will display the students' 'Given Name', 'Preferred Name' or 'Both'.

Tick the 'Include columns' option to include 5 columns at the end of the report.

Additional Fields

Select 'Additional Fields' to include in the listing by highlighting them with a mouse click. The 'Student Code', 'Surname, 'Given or Preferred Names' and 'Year Group' fields are automatically included and are not available for selection.

Holding down the 'Shift' key while clicking on your options permits a range selection, holding down the 'Ctrl' key while clicking, enables multiple selections.

When a UD Area attachment field is selected, the export displays the field description with a "Y/N” file presence indicator. “Y” indicates that the student has an attachment, and “N” indicates no attachment.

Attendance

Tick the 'Include Attendance Status' option to have the listing include the attendance status of each student on a particular date, e.g. Present or Absent from School.

Click here for information on using the Relative Date Range Selector.

This tool makes it easy to specify a time period that is relative to the current date.

This becomes particularly useful when saving or scheduling reports as the date the schedule or report is generated will be relative to that date rather than the date you initially created the report.

Options will be available based on the filter field. Full list of relative options include:

Today
Tomorrow
Yesterday
This Week
This Month
This Period e.g. Term or Semester, depending on how the Timetable is setup
This Year
Relative Date Range e.g. Next 14 days or Previous 2 months. Filters include:
- Next or Previous
- Days, Weeks, Months, Years
- Value to specify the amount e.g. 1 Month

Alternatively, you can select a specific date by using:

Single Date
Date Range

Report Title

Use the Report Title field to change the title used in the listing. The default title is ‘STUDENT DETAILS LISTING’.

Save this Report as

Enter a Report Name in this field to save the filters that you have selected on this page as a saved configuration that you can access later, via ‘My Saved Reports’ at the top of the screen within this program and also via Staff Kiosk Listings > My Saved Lists.

Click here for more information.

This listing/email program has extensive selection options. These options can be saved as a 'My Saved Report' for later reuse.

You can use the 'My Saved Reports' drop-down list to access your previously saved templates.

You can delete a previously saved template by selecting it from the 'My Saved Reports' drop-down list and clicking the 'Delete' button.

To delete a saved list, do so via the listing/email program that you used to create it. Use the column 'Menu Option' to identify the program used.

You can modify a previously saved template by selecting it from the 'My Saved Reports' drop-down list, making the necessary changes to the report options, then clicking 'GO'.

Your saved reports can't be accessed by another user and vice versa. This is because each template is dependent on the individual user's security permissions.

Your saved reports will also become available via 'My Saved Lists' on the homepage menu or via the 'Listings' top menu.

Staff Kiosk can automatically generate this report on scheduled days and times and send it to staff via email. Refer to the ‘Maintain Schedules’ section of the Staff Kiosk Listings > My Saved Lists article for more information.

Click ‘GO' to generate the listing or emails based on your selected preferences.