MER - Students Medical History

Students Medical History Overview

This is a multi-purpose listing allowing you to produce a full medical history report for a nominated student or a range of students.

Information relating to the following medical areas are displayed in detail when this report is generated; 'Emergency Contact Details', 'Other (UD) Medical Details', 'Medical Conditions', 'Immunisations', 'Medical Practitioners', 'Supplementary Medical Information' and 'Illness Information'.

Three possible search modes are available to determine the 'filters' that will become available to determine the students who will be included in your medical history report.

Parent/Student mode search.
Subject mode search.
Extra-curricular mode search.

Select the filter mode that you wish to use for this medical history report and click 'GO'.

Important!

If a 'WARNING: There are Unprocessed Medical Updates from Parent Lounge' message appears when you load this program, it means that a parent has submitted updates to their student's medical record through Parent Lounge and these updates have not yet been checked and accepted by the school. Therefore, the student medical information that is being displayed in this program may not be up to date. Updates should be processed using program Student Admin > Medical Records > Student Information > Updates from Parent Lounge.

Search Mode Selection

Parent/Student Mode Search

Using this mode of searching you can use any combination of fields on the 'Parent', 'Parent Account Details', 'Parent User Defined fields', 'Student', 'Student User Defined' or 'Medical UD' tabs to select the parents to include on your report.

The date picker calendar icons displayed in the 'Student' tab are date range pickers and allows the entry of a date range, e.g. All students with a 'Date of Birth' between 01/01/06 and 31/12/06.

The 'Year Group', 'House' and 'Campus' fields allow multiple selections. Holding down the 'Shift' key while clicking on your options permits a range selection, holding down the 'Ctrl' key enables selection of discrete (individual) criterion.

The 'Date of Entry Cut-off' field on the 'Student' tab can be used to exclude students who have been transferred in from enrolments with a future date of entry, e.g. Students who are starting next year.

Subject Mode Search

You would use this mode of searching to create a medical history report for students studying a particular subject, e.g. All year 11 English students.

Current student subject choices need to be correctly entered into the system for this to work.

The 'Date of Entry Cut-off' field on the 'General' tab can be used to exclude students who have been transferred in from enrolments with a future date of entry, e.g. Students who are starting next year.

Extra-Curricular Mode Search

You would use this mode of searching to create a report with students who are involved in a particular extra-curricular activity, e.g. All year 11 students involved in the Choir.

Current student extra-curricular details need to be correctly entered into the system for this to work.

Print Tab

The 'Print' tab is used to format the report and determine what student medical information will be displayed.

Sort By	Surname. Year Group. Year Grp + Form Class. PC Group. Date of Birth.	This will determine the order that students will appear in the report.
Export To	Export to PDF	The report will be produced in PDF format.
Formatting Options	Show Table Borders and Alternative Row Colours	The 'Table Borders' and 'Alternate Row Colours' options can enhance the readability of the report but are not available if the listing destination is Excel®.
	Auto Orientation	This drop-down list allows you to select your preferred page orientation. Options include Auto Orientation, Portrait and Landscape.
Content Options	Medical Notes	Use the options in the drop-down list to select your preference for displaying student medical note information. The types of notes that you have access to is dependent on your level of security access.
	Include Illness Details	Tick this option to include illness details entered using program Student Admin > Medical Records > Student Information > Student Illness/Daily Log or Student Admin > Medical Records > Student Information > Student Medical.
	Include Emergency Contact	Tick this option to display the address (from the Parent Record) that has been defined as the 'Emergency Address' in program Student Admin > Medical Records > Setup Information > Medical Setup. This option is only available when 'Select Address to Print' has been selected in the 'Address Options' section of this tab. If you are going to use the 'Use Communication Rules' option, select the 'Emergency Contact' rule to display emergency contact details. For further information, refer to 'Address Options' (below).
	Include Students with no medical history	Tick this option to include students who do not have any data entered in Student Admin > Medical Records.
Additional Fields		Select 'Additional Fields' to include in your listing by highlighting them with a mouse click. The 'Student Code', 'Student Name', 'Year Group', 'PC Tutor Group', 'Boarder', 'Date of Birth', 'Gender' and 'Entry Date' fields are automatically included and are not available for selection. Holding down the 'Shift' key while clicking on your options permits a range selection, holding down the 'Ctrl' key enables selection of discrete (individual) criterion.
Address Options		Use this section to define the addresses to include on the report.
	Use Communication Rules	Option 1 - Use Communication Rules 'Communication Rules' provide a 'student-centric' way of defining precisely how different areas of your school communicate with parents. They are especially useful for communication with split families and for families with students who have multiple parenting arrangements. For more information, refer to 'How to Handle Split Family Arrangements'. Click here to view an Administrator Note. If your school is going to enable 'Communication Rules' you should refer to the 'How to' guide 'Setting up Parent Addresses in TASS.web'. If your school has not enabled 'Communication Rules' this radio button will not be active. Choose the 'Communication Rule(s)' that will be used to determine the parent address(es) that will be displayed on the report. Holding down the 'Shift' key while clicking on your options permits a range selection, holding down the 'Ctrl' key allows individual selection of communication rule types. For more information on the rules available, refer to 'Addresses and Communication Rules'.
	Select Addresses to Print	Option 2 – Select Addresses to Print Nominate the address(es) to display on your report. Holding down the 'Shift' key while clicking on your options permits a range selection, holding down the 'Ctrl' key allows individual selection of address blocks.
Explanatory Notes Page	Choose File	You can use the 'Explanatory Notes Page' to combine a PDF document into your generated report. An example would be instructions for parents on the content of the report or a statement on the school's policy in relation to information on the report. You have full control of the content of this explanation page. Write it in Word® and convert it to a PDF. Use the 'Browse' button to search for and attach the PDF. The PDF will be inserted after each student's medical record on the generated report.
Report Title		This field can be used to enter an alternative name for this report. The default tile will be 'STUDENT MEDICAL HISTORY REPORT'.