Leave / Other Applications
Overview
The ‘Leave / Other Applications’ section within the My Payroll/HR program allows you to:
Submit an application for leave,
Submit an application for other types of leave (e.g. In-service),
Edit and submit a 'Draft' application that has been entered on your behalf,
View a history of all submitted applications, and
Cancel a previously submitted application.
This section can be accessed by navigating to Staff Kiosk Payroll/HR > My Payroll/HR.
'Other' is the default label used to describe staff absences that are not covered by Payroll 'Leave Types'. An example of an 'Other' type might be 'Inservice'. If your school has changed this description, this section of the employee profile might be called something else, e.g. My Staff Leave/Inservice Applications.
Check out the ▶️ Online Leave Applications Video for more information.
User Security Permissions
Access to this program is controlled by the ‘My Payroll/HR’ and ‘Leave/Other Applications’ security points in TASS.web System Admin > Users > Portal Security Permissions for Staff Kiosk. Contact your school’s TASS System Administrator for access.
For users to see the ‘+ New Application’ button and create new applications, they will also need the ‘--Add Applications’ security point assigned to them.
You can update the default description for 'Other' applications (staff absences not covered by Payroll 'Leave Types') in Staff Kiosk Payroll/HR > Application Parameters (Setup), but editing the 'School Name for Other Applications' field.
See How to Setup Staff Kiosk Leave Applications for more information about setting up this program.
About Leave/Other Applications
When you click on the ‘Leave / Other Applications’ tab, you will see a grid that summarises all of your current leave applications with the status 'Draft', 'Unapproved', or 'Approved – not yet taken'.
This grid lets you quickly view details of your current applications, including the first and last days of leave, the type of leave, the total hours, the status, and the current approver or assignee who needs to take action in the 'Assigned To' column.
Each listed application includes action icons in the far-right column that vary by application status.
Icon | Details |
|---|---|
 | Click the ‘View’ icon to see the application details in read-only format. Track your leave application approval status by clicking ‘Show Leave Log’. |
 | Click the ‘Edit’ icon to make changes to the application details. Refer to ‘Editing an Application' or 'Actioning a Draft Application’ for more information. A Leave Application can be edited by employees when the application has a status of:
A Leave Application can be edited by the final approver in the workflow when the application has a status of:
See Can Leave Applications be edited or cancelled in Staff Kiosk? for more information. |
 | Click the ‘Add Attachments’ icon to add an attachment to the application. This icon appears only for leave applications with the status 'Approved - not yet taken'. Only the employee who owns the leave can add attachments to these applications. Attachments can also be added to leave applications with the status ‘Unapproved' via the 'Edit’ icon. This action can be performed by the employee (to whom the leave belongs), an approver in the workflow, or anyone with user security permissions to access the My Staff Leave/Other Application program. |
 | Click the ‘Cancel’ icon to cancel the selected application. An application can only be cancelled by the employee if:
You cannot cancel a ‘Leave' application with a status of 'Draft’. See Can Leave Applications be edited or cancelled in Staff Kiosk? for more information. You will need to enter a 'Reason of Cancellation'. |
From the ‘Leave / Other Applications' tab, you can access the following buttons:
Buttons | Details |
|---|---|
 | Click the ‘See All’ button to see more information about non-current leave or other applications, and to view all leave applications in the database, use the 'See All' button. To sort by a column from 'See All', click on the column heading. To sort by multiple columns, hold down the 'Shift' key and click the second and subsequent columns. Use the ‘Status’ filter to display applications with specific ‘Current’ and 'Non-Current' leave statuses. Current application statuses include:
Non-current application statuses include:
This screen displays the same icons for each application as those on the ‘Leave/Other Applications' landing screen. See the 'Icons table’ above for more information. |
 | The ‘Help’ button allows you to view application-related documents published by the school. An example of a document might be the school's leave policies. |
| The ‘+ New Application’ button allows you to create a new leave or other application. Refer to the 'Adding a New Application' article for more information. |