TASC Grid (Tas)
TASC Grid (Tas) Overview
Important!
The data format that is produced by the export function in this program has been developed without access to any formal guidelines from the Tasmanian Assessments, Standards and Certification (TASC).
This program has therefore been produced based on information provided by a Tasmanian school.
It is important that you independently verify that the data contained in the files produced by this program meets the TASC requirements (e.g. send a test file to them for verification).
For details on the steps required to set up and run this export in conjunction with TASS.web, refer to the How-To guide 'Setup and Run TASC Export Files'.
This program provides a tool to:
- Simultaneously display student TASC ID numbers for multiple student records.
- Add TASC ID numbers against student records.
- Upload a file containing student TASC ID numbers.
- Create a
.txtfile with student enrolment information for the Tasmanian Assessments, Standards and Certification (TASC) (without subjects). - Create a
.txtfile with student enrolment information for the Tasmanian Assessments, Standards and Certification (TASC) (with subjects). - Create a
.txtfile with student result information for the Tasmanian Assessments, Standards and Certification (TASC).
General and User Defined Tabs
Fields from the 'General' and 'UD' tabs can be used as selection criteria to filter the data that will be available in the grid.
These tabs are similar to those displayed in Student Admin > Student Records > Student Information > Students.
The 'Calendar' icons in the 'General' tab display date range pickers, these windows allow the entry of a date range, e.g. All student records with a 'Date of Birth' date between 01/01/06 and 31/12/06.
You may also notice that the drop-down menu arrows next to selected fields in the 'General' and 'User Defined' tabs look different, these different arrows indicate that more than one selection can be made from the drop-down menu for your search criteria.
Process Tab
Sorting options are available by selecting the radio buttons on the left of the screen. These options include: 'Student Code', 'Surname', 'Year Group' and 'PC/Tut Group'.
When the grid is populated, data will be displayed within columns.
Each row contains data from a master record matching your search criteria.
Click an individual cell to make a change.
Use the 'Fill Down' button to replicate the same data down the column.
If you make a mess, use the 'Restore' button to undo your changes. Unsaved data will be lost.
- The data will be restored to the last 'Save'.
- If you have not yet saved, the data will be restored to the way it was when you loaded the Grid.
To sort by a column, click on the column heading. To sort by multiple columns use shift-click in the second and subsequent columns that you want to sort by.
Select 'Save' to commit your changes to the database or 'Cancel' to return to the selection screens.
Important!
Your Administrator would normally carry out this procedure, and your school may have security restrictions on this module. Please refer to your Administrator for more information regarding those restrictions and any specific requirements your school may have regarding changing of data.
Export Enrolment Data
Once the grid has been displayed, click the 'Export Enrol Data' button to create a .txt file for the Tasmanian Assessments, Standards and Certification (TASC).
The following export options are then available:
Address | The program will prompt for the parent address to include in your file. If you use an address other than the school default address, the system will look at the address that you enter here first, and if it doesn't find any detail, it will then revert to using the default address. |
Include Subjects | Tick this checkbox to include student subjects in your export file. An initial enrolment file can be sent to the TASC without student subject information. |
Year and Semester/Term | Select the students year and Semester/Term of study. These fields will only be active where the 'Include Subjects' option is selected. |
The following table indicates the data that will be included in the file and details:
- The TASC field required in the export file.
- The TASS.web program used to maintain the field.
- The TASS.web name for the field.
Export field | TASS Program | TASS Field Name | Comment |
|---|---|---|---|
TASC Student ID | Student Admin > Student Records > Government Returns > TASC Grid (Tas). | TASC ID | Initially null or will include a value if found. |
Surname | Student Admin > Student Records > Student Information > Students. | Surname | |
Given Names | Student Admin > Student Records > Student Information > Students. | Given Name | |
Year | Student Admin > Student Records > Student Information > Students. | Year Group | |
Date of Birth | Student Admin > Student Records > Student Information > Students. | Date of Birth | |
Gender | Student Admin > Student Records > Student Information > Students. | Gender | |
Address - Line 1 | Student Admin > Parent Records > Parent Information > Parents. | Address Lines 1 Based on the address number selected by the operator at run-time. | |
Address - Line 2 | Student Admin > Parent Records > Parent Information > Parents. | Address Lines 2 Based on the address number selected by the operator at run-time. | |
Address - Line 3 | Student Admin > Parent Records > Parent Information > Parents. | Address Lines 3 Based on the address number selected by the operator at run-time. | |
Town / Suburb | Student Admin > Parent Records > Parent Information > Parents. | Town/Suburb | |
State | Student Admin > Parent Records > Parent Information > Parents. | State | |
Postcode | Student Admin > Parent Records > Parent Information > Parents. | Post Code | |
Country | Student Admin > Parent Records > Parent Information > Parents. | Country | |
Phone | Student Admin > Parent Records > Parent Information > Parents. | Home Phone | |
TASC TCE Syllabus Code | Student Admin > Student Records > Setup Information > Subject Grid. | Export Code | For further information on 'Export Codes', refer to the How-To guide 'Setup and Run TASC Export Files'. |
Class | Student Admin > Student Records > Student Information > Students. | Class |
Export Results Data
Important!
For further information on the setups and data required to run this export file, refer to the How-To guide 'Setup and Run TASC Export Files'.
Once the grid has been displayed click the 'Export Results Data' button to create a .txt file for the Tasmanian Assessments, Standards and Certification (TASC).
The following export options are then available:
Reporting Year and Period | Select the 'Reporting Year and Period' that has been set up for 'TASC Final Internal Results'. |
Subject Level | This is a multi-select picklist populated with three values:
(TASC requires schools to send results data for Level 3 subjects separate to Levels 1 and 2.) For details on how to set up subjects to include this level, refer to Step 1 of the How-To guide 'Setup and Run TASC Export Files'. |
The following table indicates the data that will be included in the file and details:
- The TASC field required in the export file.
- The TASS.web program used to maintain the field.
- The TASS.web name for the field.
Export field | TASS Program | TASS Field Name | Comment |
|---|---|---|---|
TASC Student ID | Student Admin > Student Records > Government Returns > TASC Grid (Tas). | TASC ID | Initially null or will include a value if found. |
Surname | Student Admin > Student Records > Student Information > Students. | Surname | |
Given Names | Student Admin > Student Records > Student Information > Students. | Given Name | |
Year | Student Admin > Student Records > Student Information > Students. | Year Group | |
TASC TCE Syllabus Code | Student Admin > Student Records > Setup Information > Subject Grid. | Export Code | For more information on 'Export Codes', refer to the How-To guide 'Setup and Run TASC Export Files'. |
Class | Student Admin > Student Records > Student Information > Students. | Class | |
Objective Code | Student Admin > Academic Reporting > Setup Information > Reporting Setup. | Objective Code | For details on how to set up subjects to include this level, refer to Step 4 of the How-To guide 'Setup and Run TASC Export Files'. |
Result | webBook. | For details on how to set up subjects to include this level, refer to Step 6 of the How-To guide 'Setup and Run TASC Export Files'. |
Upload TASC ID Numbers
An alternative to manually keying TASC ID numbers into this system is to use the 'Upload TASC Student IDs' button at the top of the 'TASC Grid' screen. Data from a Microsoft Excel® spreadsheet that has been saved as .csv file can be uploaded.
Important!
For the TASC ID upload to be successful, the spreadsheet must conform to the following specifications:
The spreadsheet must be saved in comma-delimited (CSV) format and contain the following columns:
Column | Field Name | Field Type/Size | Field Description |
|---|---|---|---|
A | TASS Student Code | Must match the code structure deployed by your school | Mandatory. It must be a valid student code. |
B | TASC Student ID | Char(8) | Mandatory. |
After you click the 'Upload TASC Student IDs' button, the 'Upload TASC Student IDs' screen will be displayed.
Use the 'Browse' button to locate the .csv file that you intend to upload.
Click the 'GO' button.
The system will validate the file to ensure that it meets the format described above.
If validation is unsuccessful, the program will produce an exception report. You will need to address the issues in the .csv file and re-import the data.