PR - Address Tab
Overview
The ‘Address’ tab of the Employee Record displays the Employee's address information. Changes made on this tab will also appear on the Teacher record, where the Employee and Teacher records are linked.
This tab can be accessed by navigating to TASS.web Payroll HRM >Payroll > Employee Information > Employees.
This information can also be viewed and maintained in TASS.web Payroll HRM > Employee/HR > Employee Information > Employees on the ‘Address’ tab.
If your school is an Australian school (this is indicated to the system where the 'Country Code' field is 'AUS' in TASS.web Payroll/HRM > Employee/HR > Setup Information > Employee/HR Setup) and is running payroll, then additional validation is applied to several fields below.
User Security Permissions
Access to this tab requires the ‘Employees’ security point in the ‘Employee/HR’ section of TASS.web System Admin > Users > User Maintenance or TASS.web System Admin > Users > Security Role Permissions.
About the Address Tab
Fields that require further explanation
Employee Name
This field will be automatically derived as a combination of data from the 'Title', 'Initials' and 'Surname' fields.
It cannot be edited.
Address Line 1
Address Line 2
Enter the correct unit/house and street name, e.g. 31 Thompson St.
If there is a unit number; enter it with a slash and no spaces, e.g. 1/31 Thompson St.
Address Line 1 is mandatory for Australian schools using Payroll.
When Address Validation is enabled, an additional line will appear above Address Line 1. The Address Search field will have a Magnifying Glass icon.
When you type into the field, a list of matching addresses will be displayed from the Address Validation API.
Address Validation is enabled when the Address Validation API has been enabled in TASS.web System Admin > Utilities > API Gateway Maintenance and the Address Validation API Licence installed.
Town/Suburb
This field will up-shift the characters as they are entered.
This is a mandatory field for Australian schools using Payroll.
State
This field will up-shift the characters as they are entered.
This is a conditional field for Australian schools using Payroll.
If Single Touch Payroll is enabled and a 'Country' has been chosen, this field is not available. If the 'Country' field is blank, it must be one of the following:
QLD.
NSW.
VIC.
TAS.
SA.
WA.
NT.
ACT.
AAT.
If Single Touch Payroll is not enabled, it must be one of the following:
QLD.
NSW.
VIC.
TAS.
SA.
WA.
NT.
ACT.
OTH.
Post Code
Alpha/Numeric 10-character field.
If Single Touch Payroll is enabled:
If a 'Country' has been chosen, this field is not available.
If the 'Country' field is blank, it must be in the range of 0200 to 9999.
If Single Touch Payroll is not enabled and the 'State' field above is 'OTH' this field must be '9999'.
Country
This field is not mandatory and should only be completed for overseas addresses.
If Single Touch Payroll is enabled:
If the 'State' field has been entered, this field will be disabled.
If the 'State' field has been left blank, a picklist will be available.
If Single Touch Payroll is not enabled:
If the 'State' field is not 'OTH', this field will be disabled.
If the 'State' field is 'OTH', this field is mandatory.
Address Barcode
This field is updated by the POSTman® software and is not a field that you should enter data into manually. It is used to record the Australia Post address barcode number for this address. Maximum 40 characters.
When the Address Validation API is enabled, this field does not display in the UI.
Home Phone
This is a 30 character field. It is quite Ok to add multiple numbers in this field if required.
An example might be PH1: 33344445, PH2: 33344446.
Work Phone
This is a 30 character field. It is quite Ok to add multiple numbers in this field if required.
Mobile Phone
This is a 30 character field. It is quite Ok to add multiple numbers in this field if required.
SMS
The 'SMS' flag on the Mobile phone number field is only active if the mobile phone number is in the format of 9999999999 (e.g. 0400123123).
If any spaces or alphabetical characters are used, then the SMS flag will not be available. Multiple phone numbers can be entered as 9999999999;9999999999.
Tick this option to indicate that SMS messages can be generated for this teacher.
SMS functionality is available in TASS.web programs:
TASS.web Student Admin > Teacher Records > Leave & Substitution > Daily Substitutions.
TASS.web Student Admin > Teacher Records > Parent Teacher Interviews > PTI Conferences.
Staff Kiosk programs:
Staff Kiosk Staff > Meetings/Communications.
Staff Kiosk Pastoral Care > PC Entries (Add mode).
When ticked, the Mobile Phone number(s) above will be immediately validated to ensure it is the correct format for SMS messaging. An error message will be displayed if it is invalid.
Email
This is a 60 character email enabled field.
Use this field to enter the Employee’s personal or alternative email address.
The Employee’s School Email address should be entered in the ‘School Email’ field on the ‘General tab’.
You can enter multiple email addresses in this field if required. Multiple addresses must be separated by a semicolon.
When the record is saved the program will automatically insert a space between email addresses.
If multiple addresses are entered correctly, subsequent users will be able to click on the corresponding mail symbol next to this field and the multiple addressees will be pasted into the 'To' box in 'Outlook'.
An employee's address information can be copied to the Windows clipboard.
Select the 'Clipboard' icon to copy basic address details to the clipboard so they can be pasted into another program (such as Word©).
Related Resources
Fields that require further explanation | |
Employee Name | This field will be automatically derived as a combination of data from the 'Title', 'Initials' and 'Surname' fields. It cannot be edited. |
Address Line 2 | Enter the correct unit/house and street name, e.g. 31 Thompson St. If there is a unit number; enter it with a slash and no spaces, e.g. 1/31 Thompson St. Address Line 1 is mandatory for Australian schools using Payroll. When Address Validation is enabled, an additional line will appear above Address Line 1. The Address Search field will have a Magnifying Glass icon. When you type into the field, a list of matching addresses will be displayed from the Address Validation API. Address Validation is enabled when the Address Validation API has been enabled in TASS.web System Admin > Utilities > API Gateway Maintenance and the Address Validation API Licence installed. |
| This field will up-shift the characters as they are entered. This is a mandatory field for Australian schools using Payroll. |
| This field will up-shift the characters as they are entered. This is a conditional field for Australian schools using Payroll. If Single Touch Payroll is enabled and a 'Country' has been chosen, this field is not available. If the 'Country' field is blank, it must be one of the following:
If Single Touch Payroll is not enabled, it must be one of the following:
|
| Alpha/Numeric 10-character field. If Single Touch Payroll is enabled:
If Single Touch Payroll is not enabled and the 'State' field above is 'OTH' this field must be '9999'. |
Country | This field is not mandatory and should only be completed for overseas addresses. If Single Touch Payroll is enabled:
If Single Touch Payroll is not enabled:
|
Address Barcode | This field is updated by the POSTman® software and is not a field that you should enter data into manually. It is used to record the Australia Post address barcode number for this address. Maximum 40 characters. When the Address Validation API is enabled, this field does not display in the UI. |
Home Phone | This is a 30 character field. It is quite Ok to add multiple numbers in this field if required. An example might be PH1: 33344445, PH2: 33344446. |
Work Phone | This is a 30 character field. It is quite Ok to add multiple numbers in this field if required. |
Mobile Phone | This is a 30 character field. It is quite Ok to add multiple numbers in this field if required. |
SMS | The 'SMS' flag on the Mobile phone number field is only active if the mobile phone number is in the format of 9999999999 (e.g. 0400123123). If any spaces or alphabetical characters are used, then the SMS flag will not be available. Multiple phone numbers can be entered as 9999999999;9999999999. Tick this option to indicate that SMS messages can be generated for this teacher. SMS functionality is available in TASS.web programs:
Staff Kiosk programs:
When ticked, the Mobile Phone number(s) above will be immediately validated to ensure it is the correct format for SMS messaging. An error message will be displayed if it is invalid. |
This is a 60 character email enabled field. Use this field to enter the Employee’s personal or alternative email address. The Employee’s School Email address should be entered in the ‘School Email’ field on the ‘General tab’. You can enter multiple email addresses in this field if required. Multiple addresses must be separated by a semicolon. When the record is saved the program will automatically insert a space between email addresses. If multiple addresses are entered correctly, subsequent users will be able to click on the corresponding mail symbol next to this field and the multiple addressees will be pasted into the 'To' box in 'Outlook'. | |
An employee's address information can be copied to the Windows clipboard.
Select the 'Clipboard' icon to copy basic address details to the clipboard so they can be pasted into another program (such as Word©).