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EHR - Address Tab

This tab displays the Employee's address information. Changes made on this tab will also appear on the Teacher record where the Employee and Teacher records are linked.

If your school is an Australian school (this is indicated to the system where the 'Country Code' field is 'AUS' in TASS.web program Payroll/HRM > Employee/HR > Setup Information > Employee/HR Setup) and is running payroll, then additional validation is applied to several fields below.

Fields that require further explanation

Employee Name

This field will be automatically derived as a combination of data from the 'Title', 'Initials' and 'Surname' fields.

It cannot be edited.

*Address Line 1

Address Line 2

Enter the correct unit/house and street name, e.g. 31 Thompson St. 

If there is a unit number; enter it with a slash and no spaces, e.g. 1/31 Thompson St.

Address Line 1 is mandatory for Australian schools using Payroll.

When Address Validation is enabled an additional line will appear above Address Line 1. The Address Search field will have a Magnifying Glass icon.

When you type into the field a list of matching addresses will be displayed from the Address Validation API.

Address Validation is enabled when the Address Validation API has been enabled in System Admin > Utilities > API Gateway Maintenance and the Address Validation API Licence installed.

*Town/Suburb

This field will up-shift the characters as they are entered.

This is a mandatory field for Australian schools using Payroll.

*State

This field will up-shift the characters as they are entered.

This is a conditional field for Australian schools using Payroll.

If Single Touch Payroll is enabled and a 'Country' has been chosen, this field is not available. If the 'Country' field is blank, it must be one of the following:

  • QLD.

  • NSW.

  • VIC.

  • TAS.

  • SA.

  • WA.

  • NT.

  • ACT.

  • AAT.

If Single Touch Payroll is not enabled, it must be one of the following:

  • QLD.

  • NSW.

  • VIC.

  • TAS.

  • SA.

  • WA.

  • NT.

  • ACT.

  • OTH.

*Post Code

Alpha/Numeric 10 character field.

If Single Touch Payroll is enabled:

  • If a 'Country' has been chosen, this field is not available.

  • If the 'Country' field is blank, it must be in the range of 0200 to 9999.

If Single Touch Payroll is not enabled and the 'State' field above is 'OTH' this field must be '9999'.

Country

This field is not mandatory and should only be completed for overseas addresses.

If Single Touch Payroll is enabled:

  • If the 'State' field has been entered, this field will be disabled.

  • If the 'State' field has been left blank, a picklist will be available.

Click here to view a list of valid 'Country Codes'.

Single Touch Payroll Countries

Below is a list of the valid country codes and descriptions for use when Single Touch Payroll is enabled.

Country Code

Country Description

AF

AFGHANISTAN

AX

ALAND ISLANDS

AL

ALBANIA

DZ

ALGERIA

AS

AMERICAN SAMOA

AD

ANDORRA

AO

ANGOLA

AI

ANGUILLA

AQ

ANTARCTICA

AG

ANTIGUA AND BARBUDA

AR

ARGENTINA

AM

ARMENIA

AW

ARUBA

AT

AUSTRIA

AZ

AZERBAIJAN

BS

BAHAMAS

BH

BAHRAIN

BD

BANGLADESH

BB

BARBADOS

BY

BELARUS

BE

BELGIUM

BZ

BELIZE

BJ

BENIN

BM

BERMUDA

BT

BHUTAN

BO

BOLIVIA

BQ

BONAIRE

BA

BOSNIA & HERZEGOVINA

BW

BOTSWANA

BV

BOUVET ISLAND

BR

BRAZIL

IO

BRIT IND OCEAN TERR

VG

BRITISH VIRGIN ISL

BN

BRUNEI DARUSSALAM

BG

BULGARIA

BF

BURKINA FASO

BI

BURUNDI

KH

CAMBODIA

CM

CAMEROON

CA

CANADA

CV

CAPE VERDE

KY

CAYMAN ISLANDS

CF

CENTRAL AFRICAN REP

TD

CHAD

CL

CHILE

CN

CHINA

CX

CHRISTMAS ISLAND

CC

COCOS (KEELING) ISL

CO

COLOMBIA

KM

COMOROS

CG

CONGO, DEM REPUBLIC

CD

CONGO, PPLE REPUBLIC

CK

COOK ISLANDS

CR

COSTA RICA

CI

COTE D'IVOIRE

HR

CROATIA (HRVATSKA)

CU

CUBA

CW

CURACAO

CY

CYPRUS

CZ

CZECH REPUBLIC

DK

DENMARK

DJ

DJIBOUTI

DM

DOMINICA

DO

DOMINICAN REPUBLIC

TL

EAST TIMOR

EC

ECUADOR

EG

EGYPT

SV

EL SALVADOR

GQ

EQUATORIAL GUINEA

ER

ERITREA

EE

ESTONIA

ET

ETHIOPIA

FK

FALKLAND ISLANDS

FO

FAROE ISLANDS

FJ

FIJI

FI

FINLAND

FR

FRANCE

GF

FRENCH GUIANA

PF

FRENCH POLYNESIA

TF

FRENCH STHN TERR

GA

GABON

GM

GAMBIA

GE

GEORGIA

DE

GERMANY

GH

GHANA

GI

GIBRALTAR

GR

GREECE

GL

GREENLAND

GD

GRENADA

GP

GUADELOUPE

GU

GUAM

GT

GUATEMALA

GG

GUERNSEY

GN

GUINEA

GW

GUINEA-BISSAU

GY

GUYANA

HT

HAITI

HM

HEARD & MCDONALD ISL

VA

HOLY SEE

HN

HONDURAS

HK

HONG KONG

HU

HUNGARY

IS

ICELAND

IN

INDIA

ID

INDONESIA

IR

IRAN

IQ

IRAQ

IE

IRELAND

IM

ISLE OF MAN, THE

IL

ISRAEL

IT

ITALY

JM

JAMAICA

JP

JAPAN

JE

JERSEY

JO

JORDAN

KZ

KAZAKHSTAN

KE

KENYA

KI

KIRIBATI

KP

KOREA

KR

KOREA (SOUTH)

KW

KUWAIT

KG

KYRGYZSTAN

LA

LAOS

LV

LATVIA

LB

LEBANON

LS

LESOTHO

LR

LIBERIA

LY

LIBYA

LI

LIECHTENSTEIN

LT

LITHUANIA

LU

LUXEMBOURG

MO

MACAU

MK

MACEDONIA

MG

MADAGASCAR

MW

MALAWI

MY

MALAYSIA

MV

MALDIVES

ML

MALI

MT

MALTA

MH

MARSHALL ISLANDS

MQ

MARTINIQUE

MR

MAURITANIA

MU

MAURITIUS

YT

MAYOTTE

MX

MEXICO

FM

MICRONESIA

MD

MOLDOVA

MC

MONACO

MN

MONGOLIA

ME

MONTENEGRO

MS

MONTSERRAT

MA

MOROCCO

MZ

MOZAMBIQUE

MM

MYANMAR (WAS BURMA)

NA

NAMIBIA

NR

NAURU

NP

NEPAL

NL

NETHERLANDS

NC

NEW CALEDONIA

NZ

NEW ZEALAND

NI

NICARAGUA

NE

NIGER

NG

NIGERIA

NU

NIUE

NF

NORFOLK ISLAND

NO

NORWAY

MP

NTHN MARIANA ISLANDS

OM

OMAN

PK

PAKISTAN

PW

PALAU

PS

PALESTINIAN TERR

PA

PANAMA

PG

PAPUA NEW GUINEA

PY

PARAGUAY

PE

PERU

PH

PHILIPPINES

PN

PITCAIRN ISLAND

PL

POLAND

PT

PORTUGAL

PR

PUERTO RICO

QA

QATAR

RE

REUNION

RO

ROMANIA

RU

RUSSIAN FEDERATION

RW

RWANDA

BL

SAINT BARTHELEMY

SH

SAINT HELENA

LC

SAINT LUCIA

VC

SAINT VINCENT

WS

SAMOA

SM

SAN MARINO

ST

SAO TOME & PRINCIPE

SA

SAUDI ARABIA

SN

SENEGAL

RS

SERBIA

SC

SEYCHELLES

SL

SIERRA LEONE

SG

SINGAPORE

SK

SLOVAKIA

SI

SLOVENIA

SB

SOLOMON ISLANDS

SO

SOMALIA

ZA

SOUTH AFRICA

SS

SOUTH SUDAN

ES

SPAIN

LK

SRI LANKA

KN

ST KITTS AND NEVIS

SX

ST MARTIN (DUTCH)

MF

ST MARTIN (FRENCH)

PM

ST PIERRE & MIQUELON

GS

STH GEORGIA & SS ISL

SD

SUDAN

SR

SURINAME

SJ

SVALBARD & JAN MAYEN

SZ

SWAZILAND

SE

SWEDEN

CH

SWITZERLAND

SY

SYRIA

TW

TAIWAN

TJ

TAJIKISTAN

TZ

TANZANIA

TH

THAILAND

TG

TOGO

TK

TOKELAU

TO

TONGA

TT

TRINIDAD AND TOBAGO

TN

TUNISIA

TR

TURKEY

TM

TURKMENISTAN

TC

TURKS & CAICOS ISL

TV

TUVALU

UG

UGANDA

UA

UKRAINE

AE

UNITED ARAB EMIRATES

GB

UNITED KINGDOM

US

UNITED STATES

UY

URUGUAY

UM

US MIN OUTLYING ISL

VI

US VIRGIN ISLANDS

UZ

UZBEKISTAN

VU

VANUATU

VE

VENEZUELA

VN

VIETNAM

WF

WALLIS & FUTUNA ISL

EH

WESTERN SAHARA

YE

YEMEN

ZM

ZAMBIA

ZW

ZIMBABWE

If Single Touch Payroll is not enabled:

  • If the 'State' field is not 'OTH', this field will be disabled.

  • If the 'State' field is 'OTH', this field is mandatory.

Address Barcode

This field is updated by the Address Validation API and is not a field that you should enter data into manually.

Home Phone

This is a 30 character field. It is quite Ok to add multiple numbers in this field if required.

An example might be PH1: 33344445, PH2: 33344446.

Work Phone

This is a 30 character field. It is quite Ok to add multiple numbers in this field if required.

Mobile Phone

This is a 30 character field. It is quite Ok to add multiple numbers in this field if required.

SMS

The 'SMS' flag on the Mobile phone number field is only active if the mobile phone number is in the format of 9999999999 (e.g. 0400123123).

If any spaces or alphabetical characters are used, then the SMS flag will not be available. Multiple phone numbers can be entered as 9999999999;9999999999.

Tick this option to indicate that SMS messages can be generated for this teacher.

SMS functionality is available in TASS.web programs:

Staff Kiosk programs:

When ticked, the Mobile Phone number(s) above will be immediately validated to ensure it is the correct format for SMS messaging. An error message will be displayed if it is invalid.

Email

This is a 60 character email enabled field.

Use this field to enter the Employee’s personal or alternative email address.

The Employee’s School Email address should be entered in the ‘School Email’ field on the ‘General tab’.

You can enter multiple email addresses in this field if required. Multiple addresses must be separated by a semicolon. 

When the record is saved the program will automatically insert a space between email addresses.

If multiple addresses are entered correctly, subsequent users will be able to click on the corresponding mail symbol next to this field and the multiple addressees will be pasted into the 'To' box in 'Outlook'.

An employee's address information can be copied to the Windows clipboard.

Select the 'Clipboard' icon to copy basic address details to the clipboard so they can be pasted into another program (such as Word©).

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