Marking a Custom Roll

Source

This field defaults to the last search criteria used to obtain the list of students allocated to this roll.

This text can be edited to further identify the group of students in this custom roll.

If the Custom Roll was created in the Extra Curricular module, the Extra Curricular Group informaiton will appear here.

Roll Description

Enter a unique description for this custom roll.

If the Custom Roll was created in the Extra Curricular module, the Session type will appear here.

Date

Indicates the date that this roll will be marked.

Time

Indicates the time that this roll will be marked.

Marked By

When the roll has not been marked, this field displays the status ‘Not Marked’. After the roll has been marked, the name of the user who submitted the attendance will be recorded here.

Marked On

After the roll has been marked, this field indicates the date and time this was completed.

Use the 'Status' option to filter the students displayed by their attendance status. For example, to only display students that have been marked as absent.

Use the ‘Print' icon to produce a listing of the students in this custom roll with their attendance status and any alerts, based on the 'Status' filter applied.

Custom Roll Hamburger Menu

The options in the ‘hamburger menu’ can be used to:

• Send communication (email, SMS or Notification) to the students and/or parents included a Custom Roll.

• 'Assign Admin Rights' to other staff members. This will provide 'Edit' access to a custom roll.

• ‘Add Students’ who are not part of the original Custom Rollcall (e.g. a student who got on the incorrect bus). 

Use the Custom Rolls 'hamburger menu' to send communication this student and/or parents, based on the 'Status' filter applied. For example, an OSHC staff member can send an SMS to parents of students who have been marked absent from the 'After School Hours Care' custom roll.

Code

The ‘Code’ column displays the Student Code of thte Student

Photo

The photo from the Student Record is displayed here.

Student Name

This is the Name of the Student.

Extra Curricular Attendance Overview

This section only appears when set up in a certain way from the Extra Curricular module. It provides an overview of attendance for the whole term, semester or other specified period of time. As each session's attendance is submitted, ticks and crosses will appear in the overview section to represent each student's attendance patterns.

See ‘Can I create an extra curricular custom roll with an attendance overview for the entire term?’ for more information.

Present

Use the 'Present' checkbox to indicate the attendance of each student.

Tick the checkbox to mark the student ‘Present’. Leave the checkbox unticked to mark the student ‘Absent’.

The ‘Mark All’ button at the top of the Present column allows you to toggle all students to either all ‘Present’ or all 'Absent’ with just one click.

The 'Mark All' button will not affect Extra Curricular Student Absence Notifications submitted by parents in Parent Lounge.

Use the ‘Explained’ checkbox to indicate if you have received an explanation for the student's absence.

If parents submit a Student Absence Notification for Extra Curricular Activities in Parent Lounge, the ‘Explained’ checkbox will be automatically ticked, and a comment from the parent will be accessible by clicking on the ‘Comments’ icon.

If a student is marked Absent, and the ‘Explained’ checkbox is not ticked, the absence will be flagged as ‘unexplained’ and allow for an automated SMS to be sent to Parents and Caregivers when the ‘Send SMS on Save’ feature is enabled.

Explained

Use the ‘Explained’ checkbox to confirm that you have received an explanation for the student's absence.

Tick the checkbox if you have received an explanation.

Leave the checkbox unticked for the absence to be considered 'unexplained'.

When the ‘Send SMS on Save’ feature is enabled, Parents and Caregivers of students with ‘unexplained’ absences will receive an SMS.

'Comment' icon

Use the ‘comment’ icon to enter additional information about a student for this custom roll.

Alert

Various notification icons may be displayed against each student, providing additional information about the student you are marking in this custom roll.

Click here for more information.

Various icons are displayed throughout Staff Kiosk providing notifications, alerts and additional information about specific students.

Hover over these icons for more details and links to further information.

	This icon indicates that there are 'Medical Alerts' recorded against this student's record.
	This icon indicates that there are 'Special Conditions' recorded against this student's record.
	This icon indicates that this student is a Boarder. This icon is only visible in Staff Kiosk Rollcall > Class Rollcall.
	This icon indicates that this student has Curricular Activities that are due today. This icon is only visible in Staff Kiosk Student Search > Student Profile.
	This icon indicates that this student has a 'sick-bay' record for the current day.
	This icon indicates that a 'Pastoral Care Entry' has been entered against this student for the current day.
	This icon indicates that a 'Standard Note' has been entered against this student for the current day.
	This icon indicates that a 'Confidential Note' has been entered against this student for the current day.
	This icon indicates that the Student has a Learning Support notification that requires attention. The 'See Details' shortcut on Learning Support alerts directs users to the appropriate Class Plan when they cannot access Support Plans.
	This icon indicates that this student was absent from the previous lesson. This icon is only visible in Staff Kiosk Rollcall > Class Rollcall.
	This icon indicates that the student has a teacher assigned a calendar event that clashes with this lesson.
	This icon will be displayed where a student has an existing attendance record for the date of the custom rollcall. This icon is only visible in Staff Kiosk Rollcall > Custom Rolls.
	This icon will be displayed where a student has been added to a custom roll at the time of custom roll marking.   This icon is only visible in Staff Kiosk Rollcall > Custom Rolls.
	This icon will be displayed where a student has been added to another custom roll on the same date of the custom rollcall.  This icon is only visible in Staff Kiosk Rollcall > Custom Rolls.
	This green ‘check-circle' icon indicates that a student has 'Checked In’ via the Student Check In / Out portal.  This icon is only visible in Staff Kiosk Rollcall > Class Rollcall when the ‘Student Check In / Out' portal is enabled.
	This grey ‘check-circle' icon indicates that a student has 'Checked Out’ via the Student Check In / Out portal.  This icon is only visible in Staff Kiosk Rollcall > Class Rollcall when the ‘Student Check In / Out' portal is enabled.
	This red ‘check-circle' icon indicates that a student has not 'Checked In’ via the Student Check In / Out portal.  This icon is only visible in Staff Kiosk Rollcall > Class Rollcall when the ‘Student Check In / Out' portal is enabled.

Student Hamburger Menu

The options in the ‘hamburger menu’ can be used to:

• 'Remove' a student from a custom roll. Once removed, the 'Remove' option will update to 'Reinstate' and can be used to add a student back into the roll.

• View the student’s ‘eDiary’.

The eDiary will show you if there is any other event occurring for this student, such as a music lesson.

• View the student's current whereabouts, e.g. class, sickbay or absent.

• Send communication (email, SMS or Notification) to the students and/or parents included a custom roll.

Comment

Use this field to record a comment about this custom roll.

This field will be mandatory when cancelling a custom roll.

Save Attendance

Click the ‘Save Attendance’ button to save and submit the roll.

Send SMS on Save

Schools can send SMS Notifications to Parents and Caregivers each time their student has an ‘Unexplained Absence’ recorded on a Custom Roll. This feature can be enabled, and custom SMS message text can be defined in Staff Kiosk Rollcall > Custom Rolls Parameters.

There are two ways that this feature can be implemented:

• User Choice - When an ‘Unexplained Absence’ is recorded, roll markers can choose to 'Save Attendance’ or 'Save Attendance and Send SMS’ to Parents and Caregivers.

• Mandatory - When an ‘Unexplained Absence’ is recorded, the SMS will automatically be sent to Parents and Caregivers when the ‘Save Attendance’ button is clicked.

The Parent/Caregiver who receives the SMS is determined by the ‘Communication Rules Type’ defined in the TASS.web Student Admin > Teacher Records > Setup Information > Staff Kiosk Setup in the ‘Comm Type for Custom Roll Save & Send SMS’ field.

Cancel

Click the 'Cancel' button to return to the 'Custom Roll' list screen.