Marking a Custom Roll

The 'Custom Rollcall' screen will display a list of students allocated to the roll selected and their student photo.

Fields that require further explanation

Source

This field defaults to the last search criteria used to obtain the list of students allocated to this roll.

This text can be edited to further identify the group of students in this custom roll.

Roll Description

Enter a unique description for this custom roll.

Date

Indicates the date that this roll will be marked.

Time

Indicates the time that this roll will be marked.

Comment

Use this field to record a comment about this custom roll.

For example, Rollcall for students that will be participating in…

This field will be mandatory when cancelling a custom roll.

Custom Roll Hamburger Menu

The options in the ‘hamburger menu’ can be used to:

Send communication (email, SMS or Notification) to the students and/or parents included a Custom Roll.

Click here for more information.

The Communication Log allows you to track and monitor the details of communications including who it has been sent to and whether the communication has been viewed by the recipients.

The Communication Log for a student can be viewed using the Staff Kiosk program Student Profile > Communication Log.

Notifications sent to Parent Orbit and Staff Orbit devices are visible via the ‘Communications Log’ in TASS.web System Admin > Users > Orbit Dashboard.

'Assign Admin Rights' to other staff members. This will provide 'Edit' access to a custom roll.
‘Add Students’ who are not part of the original Custom Rollcall (e.g. a student who got on the incorrect bus).

Student Hamburger Menu

The options in the ‘hamburger menu’ can be used to:

'Remove' a student from a custom roll. Once removed, the 'Remove' option will update to 'Reinstate' and can be used to add a student back into the roll.
View the student’s ‘eDiary’.

The eDiary will show you if there is any other event occurring for this student, such as a music lesson.

View the student's current whereabouts, e.g. class, sickbay or absent.
Send communication (email, SMS or Notification) to the students and/or parents included a custom roll.

Click here for more information.

The Communication Log allows you to track and monitor the details of communications including who it has been sent to and whether the communication has been viewed by the recipients.

The Communication Log for a student can be viewed using the Staff Kiosk program Student Profile > Communication Log.

Notifications sent to Parent Orbit and Staff Orbit devices are visible via the ‘Communications Log’ in TASS.web System Admin > Users > Orbit Dashboard.

Present

Use the 'Present' checkbox to indicate the attendance of each student.

Tick the checkbox to mark the student ‘Present’. Leave the checkbox unticked to mark the student ‘Absent’.

Click here for an Administrator Note.

The default attendance status used when marking custom rolls is setup in Staff Kiosk program Rollcall > Custom Roll Parameters (Setup).

The ‘Mark All’ button at the top of the Present column allows you to toggle all students to either all ‘Present’ or all 'Absent’ with just one click.

The 'Mark All' button will not affect Extra Curricular Student Absence Notifications submitted by parents in Parent Lounge.

Use the ‘Explained’ checkbox to indicate if you have received an explanation for the student's absence.

If parents submit a Student Absence Notification for Extra Curricular Activities in Parent Lounge, the ‘Explained’ checkbox will be automatically ticked, and a comment from the parent will be accessible by clicking on the ‘Comments’ icon.

Click here for an Administrator Note.

Extra-curricular absence notifications can be submitted via the ‘+ Add Absence Notification’ button in Parent Lounge Attendance.

After the parent has selected the student and the date for the absence, the Extra Curricular Custom Rolls will automatically appear based on their selections. This allows the parent to indicate which activities their child will miss on the same date as the school absence.

If a student is marked Absent, and the ‘Explained’ checkbox is not ticked, the absence will be flagged as ‘unexplained’ and allow for an automated SMS to be sent to Parents and Caregivers when the ‘Send SMS on Save’ feature is enabled.

Explained

Use the ‘Explained’ checkbox to confirm that you have received an explanation for the student's absence.

Tick the checkbox if you have received an explanation.

Leave the checkbox unticked for the absence to be considered 'unexplained'.

When the ‘Send SMS on Save’ feature is enabled, Parents and Caregivers of students with ‘unexplained’ absences will receive an SMS.

'Comment' icon

Use the ‘comment’ icon to enter additional information about a student for this custom roll.

Click here for an Administrator Note

This field can be marked as mandatory for Explained Absences in Staff Kiosk program Rollcall > Custom Roll Parameters (Setup).

Alert

Various notification icons may be displayed against each student, providing additional information about the student you are marking in this custom roll.

Click here for more information.

Various icons are displayed throughout Staff Kiosk providing notifications, alerts and additional information about specific students.

Hover over these icons for more details and links to further information.

	This icon indicates that there are 'Medical Alerts' recorded against this student's record.
	This icon indicates that there are 'Special Conditions' recorded against this student's record.
	This icon indicates that this student is a Boarder. This icon is only visible in Staff Kiosk program Rollcall > Class Rollcall.
	This icon indicates that this student has Curricular Activities that are due today. This icon is only visible in Staff Kiosk program Student Profile.
	This icon indicates that this student has a 'sick-bay' record for the current day.
	This icon indicates that a 'Pastoral Care Entry' has been entered against this student for the current day.
	This icon indicates that a 'Standard Note' has been entered against this student for the current day.
	This icon indicates that a 'Confidential Note' has been entered against this student for the current day.
	This icon indicates that the Student has a Learning Support notification that requires attention.
	This icon indicates that this student was absent from the previous lesson. This icon is only visible in Staff Kiosk program Rollcall > Class Rollcall.
	This icon indicates that the student has a teacher assigned a calendar event that clashes with this lesson.
	This icon will be displayed where a student has an existing attendance record for the date of the custom rollcall. This icon is only visible in Staff Kiosk program Rollcall > Custom Rolls.
	This icon will be displayed where a student has been added to a custom roll at the time of custom roll marking. This icon is only visible in Staff Kiosk program Rollcall > Custom Rolls.
	This icon will be displayed where a student has been added to another custom roll on the same date of the custom rollcall. This icon is only visible in Staff Kiosk program Rollcall > Custom Rolls.
	This green ‘check-circle' icon indicates that a student has 'Checked In’ via the Student Check In / Out portal. This icon is only visible in Staff Kiosk program Rollcall > Class Rollcall when the ‘Student Check In / Out' portal is enabled.
	This grey ‘check-circle' icon indicates that a student has 'Checked Out’ via the Student Check In / Out portal. This icon is only visible in Staff Kiosk program Rollcall > Class Rollcall when the ‘Student Check In / Out' portal is enabled.
	This red ‘check-circle' icon indicates that a student has not 'Checked In’ via the Student Check In / Out portal. This icon is only visible in Staff Kiosk program Rollcall > Class Rollcall when the ‘Student Check In / Out' portal is enabled.

Click the ‘Save Attendance’ button to save and submit the roll.

Send SMS on Save

Schools can send SMS Notifications to Parents and Caregivers each time their student has an ‘Unexplained Absence’ recorded on a Custom Roll. This feature can be enabled, and custom SMS message text can be defined in Staff Kiosk Rollcall > Custom Rolls Parameters.

There are two ways that this feature can be implemented:

User Choice - When an ‘Unexplained Absence’ is recorded, roll markers can choose to 'Save Attendance’ or 'Save Attendance and Send SMS’ to Parents and Caregivers.
Mandatory - When an ‘Unexplained Absence’ is recorded, the SMS will automatically be sent to Parents and Caregivers when the ‘Save Attendance’ button is clicked.

The Parent/Caregiver who receives the SMS is determined by the ‘Communication Rules Type’ defined in the TASS.web program Student Admin > Teacher Records > Setup Information > Teacher Kiosk Setup in the ‘Comm Type for Custom Roll Save & Send SMS’ field.

Click the 'Cancel' button to return to the 'Custom Roll' list screen.

Once saved, you can use the following options:

	Use the 'Status' option to filter the students displayed by their attendance status. For example, to only display students that have been marked as absent.
	Use the ‘Print' icon to produce a listing of the students in this custom roll with their attendance status and any alerts, based on the 'Status' filter applied.
	Use the Custom Rolls 'hamburger menu' to send communication this student and/or parents, based on the 'Status' filter applied. For example, an OSHC staff member can send an SMS to parents of students who have been marked absent from the 'After School Hours Care' custom roll. Click here for an Administrator Note. The Communication Log allows you to track and monitor the details of communications including who it has been sent to and whether the communication has been viewed by the recipients. The Communication Log for a student can be viewed using the Staff Kiosk program Student Profile > Communication Log. Notifications sent to Parent Orbit and Staff Orbit devices are visible via the ‘Communications Log’ in TASS.web System Admin > Users > Orbit Dashboard.