Importing Student Subject Data Video

This video takes you through the workflow of how to import student subject data in:

TASS.web Student Admin > Timetable > External Data Interface > Define Subject/Class Translations.
TASS.web Student Admin > Timetable > External Data Interface > Import Student Subject Data.

It provides a step-by-step walkthrough of importing student subject data into TASS using an external timetable generation package. It explains how to prepare subject and class data in supported timetable software, then use the External Data Interface in TASS.web to map external subject and class codes to TASS equivalents. The video demonstrates setting up subject class translations, reviewing sample data, and importing the student subject file while selecting the correct year, semester, file format and import options. It also explains the different import methods—such as preserving, overwriting or removing existing data—and highlights when each option should be used, concluding with how to review exception reports and confirm a successful import.

Use this video alongside:

Since filming this video, the ‘File Format' options in the 'Import Student Subject Data’ program have changed. The 'Edval Format' is no longer available. If you use TES Timetable (formerly Edval), select 'The Timetabler Format' as they are now identical.

Since filming this video, a new ‘Exclude Subjects with a Date Range' checkbox has been introduced in the 'Import Student Subject Data’ program. Refer to the 'Import Student Subject Data’ article for more information about this new feature.

Want to skip ahead? Click here for timestamps.

00:04 – Video purpose and overview of importing student subject data
00:18 – Supported external timetable packages
00:32 – Using the External Data Interface in TASS.web
01:32 – Setting up subject and class translations
02:18 – Example of subject/class code mapping
03:28 – Importing the student subject data file
03:43 – Selecting year, semester and date of entry cut-off
04:39 – Defining file structure and attaching the import file
05:09 – Choosing file format and import options
05:32 – Preserve existing data option explained
06:04 – Overwrite existing data option explained
06:43 – Remove existing records options explained
08:16 – Warnings about removing data with existing results
08:27 – Running the import and reviewing exceptions
08:57 – Import completion and next steps

To start the video, click the ‘Play’ icon.

To enlarge the video, click the ‘Full Screen’ icon, or use Ctrl and + to zoom in, and Ctrl and - to zoom out.

To enable subtitles, click the ‘Closed Captions’ icon and select ‘English’.

To adjust the speed of the video, click the ‘Settings’ icon, then select your preferred ‘Speed’.

Related Resources