The PC Entries List Screen
Overview
The ‘PC Entries List’ screen can be accessed by navigating to the Staff Kiosk PC Entries menu and selecting ‘PC Entries’. It is the first screen that appears when this program opens.
When teachers access the PC Entries program, the ‘PC Entries List’ screen shows the PC Entries for the current term/semester for students in your subject classes. For non-teacher access, it shows the PC Entries for the current week.
From this screen, users can create new PC Entries, filter existing PC Entries, view, edit, or cancel entries, and mark outcomes as ‘Complete’ for individual students or in bulk.
User Security Permissions
Access to this program is controlled by the ‘PC Entries’ security point in the Pastoral Care section of TASS.web System Admin > Users > Portal Security Permissions for Staff Kiosk.
There are additional permissions for:
Access to the ‘+ New’ button requires the ‘Add PC Entries’ security point.
Access to the ‘+ Bulk Add’ button requires the ‘Bulk Add PC Entries’ security point.
Access to the ‘Cancel’ icon requires the ‘Cancel PC Entries’ security point.
Access to the ‘Edit’ icon requires the ‘Edit PC Entries’ security point.
Contact your school’s TASS System Administrator for access.
User Security Permissions
Each Conduct has its own security point in the ‘Pastoral Care’ section of TASS.web System Admin > Users > Portal Security Permissions for Staff Kiosk.
Staff Kiosk users must have the relevant Conduct-related security point assigned to view the conduct in:
Staff Kiosk Pastoral Care > PC Entries
Staff Kiosk Pastoral Care > PC Entries (Lists/Emails)
Staff Kiosk Student Search > Student Profile > Pastoral Care
Display Filtering Options
To display other students, you can use the drop-down list at the top right of the display filter bar, and select the PC Entries for students who are:
My Classes
My PC/Tutor Group (if applicable).
My Year Groups (for which you are the 'Head of Year' or an 'Administrator').
My House (for which you are the 'Head of House' or an 'Administrator').
All Students.
Use the following programs to assign staff to the following roles:
Role | Menu Path |
Head of Year | Use TASS.web Student Admin > Parent Records > Setup Information > Parent Records Setup on the 'School Section Years' tab. |
Year Administrators | Use TASS.web Student Admin > Parent Records > Setup Information > Parent Records Setup on the 'School Section Years' tab. |
Head of House | Use TASS.web Student Admin > Student Records > Setup Information > Student Records Setup on the 'Houses' tab. |
House Administrators | Use TASS.web Student Admin > Student Records > Setup Information > Student Records Setup on the 'Houses' tab. |
PC/Tutor Group Teachers | Teachers are allocated to PC/Tutor Groups using TASS.web Student Admin > Teacher Records > Teacher Information > Teacher Grid Entry or TASS.web Student Admin > Teacher Records > Teacher Information > Teachers. Students are allocated into PC/Tutor Groups in TASS.web Student Admin > Student Records > Student Information > Students on the ‘General’ tab or TASS.web Student Admin > Student Records > Student Information > Student Grid Entry. |
You can use the other filters at the top left of the display filter bar to return a different list of student PC Entries.
Grid Filter | Details |
|---|---|
Date Range | Use the ‘Date Range’ filter to select the date range of the PC Entries that you want to view in the grid. |
Type | Use the ‘Types’ filter to select the Pastoral Care Types of the PC Entries to view in the grid. |
Campus | Use the ‘Campus’ filter to select the campus of the students that you want to view in the grid. |
Conduct | Use the ‘Conduct’ filter to select the Pastoral Care Conduct of the PC Entries to view in the grid. The Conducts in the drop-down list are grouped by ‘Positive’, ‘Neutral’ and ‘Negative’ categories. User Security Permissions Each Conduct has its own security point in the ‘Pastoral Care’ section of TASS.web System Admin > Users > Portal Security Permissions for Staff Kiosk. Staff Kiosk users must have the relevant Conduct-related security point assigned to view the conduct in:
|
Outcome | Use the ‘Outcome’ filter to select the Pastoral Care Outcome of the PC Entries to view in the grid. The Outcomes in the drop-down list are grouped by ‘Outcomes - no Calendar link’ and 'Outcomes - with Calendar link'. Use this to produce a list of all students who must attend an Outcome/Calendar Event combination, e.g. Detention on a certain date/time. First, select one Outcome with a Calendar link, then use the 'Calendar' filter that will become available to select the Date/Time. |
Completed | Use the ‘Completed’ column to filter for PC Entries that have been Completed, Not Completed, or Cancelled. |
Calendar | The ‘Calendar’ filter only appears upon selecting an Outcome with a Calendar Link in the ‘Outcomes’ field. The drop-down list displays the dates and times of all calendar events linked to the selected outcome. Use this list to filter for students assigned to a particular calendar event. |
To sort by a column, click on the column heading. To sort by multiple columns, hold down the 'Shift' key and click the second and subsequent columns.
The PC Entries List excludes past students. To view PC Entries for a past student, use the Student Search to access the ‘Pastoral Care’ section of the Student Profile.
PC Entries List
The PC Entries list displays columns summarising entries based on your selected filters, including Student Name, Date/Time the entry was logged, Type, Conduct, Points, Outcome, whether the Outcome was Completed, and Calendar Event info (if applicable).
From the ‘Action’ column, you can ‘View,’ ‘Edit,’ or ‘Cancel’ PC Entries, depending on your access permissions.
The ‘Complete’ column allows you to mark Pastoral Care Entry Outcomes as complete, either individually or in bulk. See the ‘Marking Outcomes as Complete’ section below for more information.
For completed PC entries, hover over the info icon in the ‘Completed’ column to see when the PC entry was marked complete and which staff member marked it.
Adding a New PC Entry
There are two options to add a PC Entry from this screen:
The ‘+ New’ button; see 'Adding a New PC Entry' for details.
The ‘+ Bulk Add’ button; see 'Adding a Bulk PC Entry' for details.
Viewing an Existing PC Entry
Select the ‘View’ icon in the Action column to open an existing Pastoral Care Entry record.
Refer to the 'Adding a New PC Entry' article for details on the 'Pastoral Care Entry' screen.
Editing an Existing PC Entry
Select the 'Edit' icon in the Action column to edit an existing Pastoral Care Entry record.
Refer to the 'Adding a New PC Entry' article for details on the 'Pastoral Care Entry' screen.
Cancelling an Existing PC Entry
Select the 'Cancel' icon in the Action Column to cancel an existing Pastoral Care Entry record.
Cancelling a PC Entry removes it from the default view in this program for all Staff Kiosk users.
If the PC entry contains an Outcome/Calendar Event combination (e.g. Detention on a certain date/time), it will also be removed from the Student's eDiary in Student Café and Parent Lounge.
Cancelled PC Entries can be accessed by using the 'Completed' filter and ticking the 'Cancelled' box.
Marking Outcomes as Complete
Use the checkboxes in the ‘Complete’ column to mark Pastoral Care Entry Outcomes as complete, individually or in bulk.
To select all students, choose an Outcome as the display filter, then use the checkbox in the 'Complete' column header to select all checkboxes in the column.
After selecting the relevant checkbox/es for the student/s PC Entries, click the ‘Update’ button in the top-right corner to save this information to the PC Entry record.
Marking a PC Entry as complete from this screen updates the ‘Completed’ and 'Completed By / On' fields on the Pastoral Care Entry screen.
Related Resources
▶️ Scheduling Pastoral Care Outcomes into the School Calendar Video
How do I change the recipients of Pastoral Care automatic notifications?
How do I know if a Pastoral Care Outcome has been completed?
Can I use the Pastoral Care module to contact students or parents about outcome non-attendance?
How do I mark attendance for Pastoral Care Outcome Calendar Events?