TER - Teacher Substitution Notifications

Overview

The ‘Teacher Substitutions Notifications’ screen enables you to generate notifications for allocated teacher substitutions. From this screen, you can:

Send an SMS to the substitute teacher.
Send an email to the substitute teacher, with a cc to the teacher going on leave and the logged-in user who recorded the substitution.

This screen can be accessed by clicking the ‘+Notify All’ button from the ‘Daily Substitutions’ screen.

Use the ‘Generate SMS’ and ‘Generate Email’ checkboxes to indicate what type of communication you want to send.

Generate SMS

Select this checkbox to send an SMS to the teacher allocated as a substitute.

An ‘Alert’ icon displays if the substitute teacher doesn't have a mobile phone number on their employee record or the mobile number on their record is not enabled for SMS messaging. This mobile number and the SMS flag can be amended in TASS.web Payroll HRM > Employee/HR > Employee Information > Employees on the 'Address' tab.

Generate Email

Select this checkbox to send an email to the teacher being allocated as a substitute. This also cc’s the email to the teacher going on leave and the logged-in TASS.web user.

An ‘Alert’ icon displays if the substitute teacher does not have a valid school email address on their teacher record. This email address can be amended in TASS.web Student Admin > Teacher Records > Teacher Information > Teachers on the 'General' tab.

The grid shows the following columns and rows of information.

Fields that require further explanation
#	The timetable period code.
Period	The timetable description of the period being substituted and the period start time and end time. e.g. Lesson 1 [10:19am-10:20am].
Subject	The description of the subject being substituted.
Year Grp	The year group of the class being substituted.
Class	The class code of the class being substituted.
Room	The room code of the room the substitution class will be held in. You can hover over the information to see a description of the room.
Substitute For	The teacher on leave.
Substitute By	The substitute teacher.
Alert Icons	SMS enabled mobile number but does have an email address, the icon will be orange, and the hover-over message will be ‘No SMS Enabled’. If the teacher doesn’t have an email address and does not have a SMS enabled mobile number, the icon will be red and the hover-over message will be ‘No Email or SMS enabled’.
Checkboxes	Use the checkboxes at the end of each row to select the Substitution Records you want to send communications out for.

After you have made your selections, click the ‘GO’ button to generate the communications.