MER - Immunisations Summary/Listings

Immunisations Summary/Listings Overview

This program provides a dashboard summary of student immunisations and Immunisation Register information.

Immunisations are set up in TASS.web program Student Admin > Medical Records > Setup Information > Medical Setup on the 'Immunisations' tab.

Each immunisation will provide a breakdown of the number of students that are and are not immunised and display:

The immunisation on the bottom X-axis.
The number of students on the left hand Y-axis.

Hover over each bar to view the number of students in each section.

Use the options at the top of the screen to filter the data displayed by:

Immunisation drop-down: Select a single Immunisation to display.
Include Not Immunised: Non-immunised students only.
Combine Year Groups: Tick to show each immunisation as a total across all Year Groups, or untick to display each Year Group separately.
When the Combine Year Groups is unticked, click on a Year Group to display.
For example:

Double-clicking a year group will hide all year group data from the graph except the one being clicked.

When viewing the 'Immunisation Summary' by individual immunisation, the dashboard will display:

The year of immunisation on the bottom X-axis.
The number of students on the left hand Y-axis.

Student Immunisation List

At any time, you can click on a section in the dashboard to view a list of students.
The 'Student Immunisation List' screen will display all students for the immunisation and section selected, along with basic student information, special conditions and medical alerts.

Student Immunisation Emails

Emails can be generated to parents and/or students e.g. send an email to parents of students who are not immunised for Chickenpox regarding a recent outbreak at the school.

Select a ‘yellow alert’ icon at the top of the screen to view an Immunisation Register, or click an immunisation section. When the student listing displays, click the hamburger menu, then Generate Email. Email Templates can be set up for use here.

Important!

This option is only available when SMTP Emails has been enabled. Refer to 'How to Enable SMTP Emailing and Set Up Communication Log Permissions' for more information.

The following keywords can be used for keyword substitution in the Word Merge File, specifically for Student Immunisation and and Immunisation Register.

The following keywords can be used for keyword substitution in the Word Merge File, specifically for Student Immunisations:

TASS Merge Field	JSON Label
Parent Code Parent Name Address Line 1 Address Line 2 Address Line 3 Town/Suburb State Postcode Country Salutation Surname Given Names Preferred Name First Name Other Names Preferred Surname Year Grp Form Class House Date of Birth Student Code Immunisation Type Immunisation Year	Parent_Code Parent_Name Address_Line_1 Address_Line_2 Address_Line_3 TownSuburb State Postcode Country Salutation Surname Given_Names Preferred_Name First_name Other_Names Preferred_Surname Year_Grp Form_Class House Date_of_Birth Student_Code Immunisation_Type Immunisation_Year

The following keywords can be used for keyword substitution in the Word Merge File, specifically for Immunisation Register:

TASS Merge Field	JSON Label
Parent Code Parent Name Address Line 1 Address Line 2 Address Line 3 Town/Suburb State Postcode Country Salutation Surname Given Name Preferred Name First Name Other Names Preferred Surname Year Grp Form Class House Date of Birth Student Code Immunisation Statement Date Immunisation Status Next Immunisation Date	Parent_Code Parent_Name Address_Line_1 Address_Line_2 Address_Line_3 TownSuburb State Postcode Country Salutation Surname Given_Names Preferred_Name First_name Other_Names Preferred_Surname Year_Grp Form_Class House Date_of_Birth Student_Code Immunisation_Statement_Date Immunisation_Status Next_Immunisation_Date

Click here for further information on 'Email Options'.

How to Generate Emails.

Student Immunisation Print Options

Sort By

Choose the order in which data will be displayed in your report/export.

Formatting Options

Choose the 'destination' of the report. This can be to Adobe® PDF, Microsoft Excel® or Microsoft Word®.

The 'Table Borders' and 'Alternate Row Colours' options can enhance the readability of the report but are not available if the listing destination is Excel®.

The 'Page Break by Sort Key will create a page break based on your 'Sort By' selection.

Additional Fields

Select the additional data fields to include in your report/export by highlighting them with a mouse-click.

The 'Student', 'Given Names', 'Surname' and 'Year Group' fields are automatically included and are not available for selection.

The fields that are available for you to include on your report/export are dependent on your security level.

Potentially, fields are available from the following areas:

Student Info.
Student User-Defined.
Student User-Defined Areas (up to 499 areas).
Student Billing.
Testing, e.g. NAPLAN.
MCEECDYA.
Boarder.
Boarder User Defined.
SDCS (QLD schools only).
VSN (Victorian schools only).
SCSA (WA Schools only).
Medical User Defined Info.
Immunisation Register Info.
Parent Info.
Parent User Defined.

Holding down the 'Shift' key while clicking on your options permits a range selection; holding down the 'Ctrl' key enables selection of discrete (individual) criterion.

Selection Options

This option allows you to include the attendance status for each student on a particular date. Click the 'Attendance Status' box and the 'Attendance Date' will default to today's date. You can change this to a different date if required.

Report Title

This field can be used to enter an alternative name for this report.