How to Setup Year-Long Marking in webBook (one Reporting Period at a time) (wB)

Use this guide if teachers are only to operate in Progressive Assessment one reporting period at a time.

For example, you set up Semester 1, the teachers enter Activities, mark Activities and enter or calculate final results. Academic reports are produced, and the reporting period is finalised by running the archive program. You then close Semester 1.

You then set up Semester 2 and repeat the process.

If you want to allow teachers to operate in Progressive Assessment in multiple reporting periods, use the guide called 'How to Setup Year-Long Marking in webBook (more than one Reporting Period at a time)'.

Step	Menu	Details	Task
1	Student Admin > Academic Reporting > Setup Information > Assessment Setup on the 'Objectives' tab.	On the 'Objectives' tab, create (if not already in existence): Semester Result (SR). Semester Overall Grade (SOG). Year Result (YR). Year Overall Grade (YOG). You may not need both Result and Overall Grade for each, however, this would allow for a numeric scale (e.g. 0-100) and a converted alpha grade (e.g. A to E).	Complete
2	Student Admin > Academic Reporting > Setup Information > Assessment Setup on the 'Result Formats' tab.	For each subject that will have a year-long markbook: Set up progressive assessment 'QS' Objectives. These are the Objectives for the teachers to use to capture the raw scores for each Activity. Set up the progressive assessment 'QT' Objectives. These are the Objectives in which teachers set up calculation rules to calculate Overall Subject Grades. The example below is for a markbook that has four Overall Subject Grade Objectives. A numeric result (0–100) and a translated non-numeric grade (A to E) for both the semester and the year. This is only a suggestion, and it may be more applicable for your school only to have two Overall Subject Grade Objectives, Semester and Year result. Semester Result* Enter a sort order value higher than you used on your 'QS' Objectives, e.g. 10. Use a 'Range'(numeric) 'Assessment Code' if required, e.g. 0-100. Semester Overall Grade Enter a sort order value higher than you used on Semester Result, e.g. 11. Use an 'Individual' (alpha) 'Assessment Code' if required, e.g. A- E. Year Result Enter a sort order value higher than you used on Semester Overall Grade, e.g. 12. Use a 'Range'(numeric) 'Assessment Code' if required, e.g. 0-100. Year Overall Grade Enter a sort order value higher than you used on Year Result, e.g. 13. Use an 'Individual' (alpha) 'Assessment Code' if required, e.g. A- E.	Complete
3	Student Admin > Academic Reporting > Setup Information > Assessment Setup on the 'Result Periods' tab.	For Semester 1 On the 'Result Periods' tab, ensure that the 'IA Lock' flag is set to 'Teacher Class Access' For Semester 2 On the 'Results Periods' tab, ensure that the 'IA Lock' flag is set to 'Restricted Supervisor Access' or 'Unrestricted Supervisor Access'. This will stop teachers from accessing webBook as these flags will restrict access to designated restricted or unrestricted users.	Complete
4	In Semester 1 Staff Kiosk program Assessment > Parameters (Setup).	Ensure that the 'Current Year' is set to the appropriate calendar year and 'Current Semester' to 1.	Complete
5	In Semester 1 webBook program Progressive Assessment.	Allow teachers/HOD's/department administrators to operate in Progressive Assessment. Calculation Rules Instructions In Semester 1, calculation rules should NOT have the 'Include Activity Results from past reporting periods' ticked. Important! It is recommended that if you intend deploying year-long markbooks, that teachers / HOD's / department administrators use Calculation Method 2 for both Semester 1 and 2.	Complete
6	In Semester 1 Student Admin > Academic Reporting > Special Processes > Copy Data to Archive.	This guide assumes that you have followed the 'Academic Reporting Checklist' at the end of Semester 1. Important! It is essential that after the academic reporting cycle has been completed that the archive program is run.	Complete
7	In Semester 2 Student Admin > Academic Reporting > Setup Information > Assessment Setup on the ''Result Periods' tab.	On the 'Result Periods' tab, ensure that the 'IA Lock' flag is set to 'Teacher Class Access' (and Semester 1 is totally closed to teachers).	Complete
8	In Semester 2 Staff Kiosk program Assessment > Parameters (Setup).	Set 'Current Year' to the appropriate year and 'Current Semester' to 2.	Complete
9	In Semester 2 webBook program Progressive Assessment.	Allow teachers/HOD's/department administrators to operate in Progressive Assessment. Calculation Rules Instructions In Semester 2, calculation rules could have the 'Include Activity Results from past reporting periods' ticked. Important! It is recommended that if you intend deploying year-long markbooks, that teachers / HOD's / department administrators use Calculation Method 2 for both Semester 1 and 2.	Complete
10	In Semester 2 Student Admin > Academic Reporting > Special Processes > Copy Data to Archive.	This guide assumes that you have followed the 'Academic Reporting Checklist' at the end of Semester 2. Important! It is essential that after the academic reporting cycle has been completed that the archive program is run.	Complete

* 'QS' Objectives: This Objective can be used in multiple Activities. Allow calculations to be performed on this Objective in the Markbook. Use the result(s) for this Objective when calculating the Overall Subject Grade(s).

** 'QT' Objectives: This is one of the Objectives that will be used for the Overall Subject Grade.