Event Categories (Setup)

Overview

The Staff Kiosk Calendar > Event Categories (Setup) program allows you to:

Create new calendar categories (use the 'New' button).
Print a list of existing categories (use the 'Print' button).
Edit existing calendar resources/venues.
Delete existing calendar categories.
Nominate the category that will be used to display calendar events as a weekly description (For example, 'Week 2 Term 1').
Retire old calendar categories.
Review the categories that have been used to schedule Pastoral Care Outcomes.

Categories are a mandatory field when creating events using:

Staff Kiosk Calendar > School Calendar.
Staff Kiosk Calendar > School Calendar (Upload).
Staff Kiosk Events > Events and Payments.

Click here for an Administrator Note.

The School Calendar Event Category used for Events and Payments is defined in Staff Kiosk Events and Payments > Parameters (Setup).

You can create a Calendar Event for an Event and Payment during the Event Approval stage. Refer to ‘Approving an Event and Payment’ for more information.

Categories can be used to filter the events that are displayed when viewing the school's calendar in:

Staff Kiosk Calendar > School Calendar
Staff Kiosk Calendar > Daily Notices
Staff Kiosk Calendar > Calendar/Notices (Report)
Staff Kiosk Calendar > Daily Notices (Report)
Parent Lounge School Calendar
Public Calendar

Examples of categories might be:

School Holidays
P&F Association
Foundation
School Events

Event Categories (Setup) Grid

When you access the program, the screen will display a list of the existing event categories.

To sort by a column, click on the column heading. To sort by multiple columns, hold down the 'Shift' key and click the second and subsequent columns.

Grid Column	Description
Number	A number that is auto-generated to identify the category in the database.
Category Description	The description of the category.
Week Description Flag	'Y' indicates that this category will be used to display calendar events as a weekly description (For example, 'Week 2 Term 1').
Pastoral Care Outcome	This column indicates which categories are used for Pastoral Care Outcomes. This setup is done in Staff Kiosk Pastoral Care > Outcomes (Setup). Calendar Events must be set up against Categories linked to Pastoral Care Outcomes. This is required before teachers can add Pastoral Care Entries with that Outcome.
Active	'Y' indicates that the category is active. 'N' indicates that the category is inactive.
Action	Click the ‘Edit’ icon to modify the category. Click the ‘Delete' icon to delete the category. Event categories cannot be deleted where they have been used in a calendar event or when they are used to automatically create and link Events and Payments to calendar items in Staff Kiosk Events > Parameters (Setup).

Adding a New Event Category

Click the 'New' button to display the 'Add Event Category' screen.

Fields that require further explanation
Category Number	A number auto-generated by the system to identify the category in the TASS.web database. This field is blank when adding a new category and populates when clicking the ‘Submit New’ button.
* Category Description	Enter a description for your category up to 30 characters.
Week Description Flag	Set this field to 'Yes' to indicate that any event entered into the calendar using this category will appear at the very top of the date cell. For example: Week 1 Term 1. Only one category can be set up as the weekly descriptor.
Active	Where this field has been set to 'Yes', the category will be available when creating new calendar events. Set this field to 'No' to stop this category from being used.

Select the '+Submit New' button to commit your changes to the TASS.web database.

When editing an existing category, select ‘Save’ to commit your changes to the TASS.web database.