Address Collection Checklist
Use this checklist to complete the Department of Education’s annual Student Residential Address and Other Information Collection (Address Collection).
Step | Overview | Details | ✅ | |||||||||
1 | Upgrade to the latest TASS Version | To ensure that you are using the correct format, upgrade to the latest TASS version. | 🔲 | |||||||||
2 | Review your Communication Rules and Address Data | The ‘Lives With’ rule should only be applied to street/residential addresses. A Communication Rules Listing can be used to find Students without this rule and to spot-check data. The ‘Excl Addr Coll' option can be ticked where the address block should be excluded from the export, such as for international address blocks. The ‘Excl Addr Coll.’ option can be found in TASS.web Student Admin > Student Records > Student information > Students on the 'Addresses & Comm. Rules’ tab. If your school is not using the Address Validation API, 'Address Line 1' should only be used to record property and building names, not physical addresses. The Address Collection will only include data from Address Line 2. | 🔲 | |||||||||
3 | Review how address information is stored for split families | TASS recommends the following Address Blocks be created to store the details of individual parents:
The Residential address block for individual parents should only be populated when it is different to the Correspondence e.g. the Mother (or Parent 1) has provided a PO Box for Correspondence therefore a street address needs to be recorded in Residential. | 🔲 | |||||||||
4 | Check your Address Collection Extract | Run TASS.web Student Admin > Student Records > Government Returns > Address Collection (Aus).
Items of note:
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5 | Export your data | When you're ready to export your data, run TASS.web Student Admin > Student Records > Government Returns > Address Collection (Aus).
Do not open the XML file before uploading it to SchoolsHUB. Complete Step 4 and export to Excel for any data reviews. | 🔲 | |||||||||
6 | Upload your data to SchoolsHub | The XML file you exported is in the correct format and is ready to be uploaded through the SchoolsHub. | 🔲 |
ENSURE ACCURACY WITH ADDRESS VALIDATION
Our Address Validation API checks and verifies addresses entered by parents or staff against known Australian postal addresses. This data can then be used to complete your school's Address Collection - saving time and resources. Click here to learn more about Address Validation and Heat Mapping.