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v01.057.12.200

Release Notes v57.12.200


Friendly Release Date           Dec 1, 2022        
General Release DateDec 12, 2022


Major Items


Module

Details

Staff Kiosk
Payroll - Leave Application 'Leave Log'

Leave Applications in Staff Kiosk now record further details of changes made to an application. 

A new 'Change Log' icon displays within a submitted Leave Application, and when clicked, opens a pop up screen that displays the details of the change, including when an application is added, edited or approved.


Click here to view images.


Staff Kiosk
Student Absences (Lists/Emails) Enhancements 

This release sees further welcome changes in the Student Absences (Listings/Emails) program in Staff Kiosk.


Attendance Email Template
A new Email Template category has been added called 'Attendance' (‘ATTEN2) for use when sending emails from the Student Absences (Lists/Emails) program. The Email Template contains Word Merge capability, and includes three Keyword categories to personalise the emails generated: 'Students', 'Parents', and 'Attendance'.

This is a great feature that will help save some valuable time for staff, and will also ensure that consistent absence emails are sent throughout the school.

Email Templates will be further introduced across other programs in coming versions.


Exception Criteria
Additional criteria filtering has been added to further refine the absences that can be included on a report or email list.
The 'Exception Criteria', similar to that found in PC Entries (Lists/Emails), allows you to filter the results based on the number of occurrences students have had particular Absent Types and/or Reasons recorded against them.


Click here for images.

Staff Kiosk > Listings > Student Absences (Lists/Emails) 


Click here for links to documentation.

Staff Kiosk
Student Appointments 'Responsible Staff Member'

The Student Appointment program now has the ability to record a Responsible Staff Member against each Student Appointment.

Key Points:

  • A new field called 'Responsible Staff Member' appears in the New Student Appointment Details modal. A drop down list shows all staff members' names, of which one can be selected.
  • The Student Appointment Log grid displays a new column called 'Resp Staff Member', and displays the Responsible Staff Member's name.
  • The Student Appointment Log grid includes a searchable field for filtering the list to one or more Responsible Staff Member/s.
  • The Student Appointment Log Print report includes the name of the Responsible Staff Member.
  • When Viewing, Editing or Cancelling a Student Appointment, the Change History shows a new column called 'Resp. Staff'. Hovering over the icon displays the Responsible Staff Member's name.

Note that we plan to expand this functionality further to display the information in staff calendars and potentially include in email automations.


Click here to view images.

Staff Kiosk > Calendar > Student Appointment Log




Click here for links to documentation.

SMS Queue Maintenance 

Users are now able to manage their SMS queues directly in TASS.web. The new 'Manage Queue' link opens the 'SMS Queue Maintenance' screen, which will display a list of any unsent messages. The are a range of filter options, and the user is able to cancel all, or selected, queued messages.

A new edit security permission 'SMS Queue Maintenance' has been added to assign to the relevant users.

Click here to view images.

System Admin > Utilities > API Gateway Maintenance > SMS Gateway APIs




Click here for links to documentation.

Links to relevant documents:

What's New?


Module

Menu

Details

Customer

IMS Ref.

TASS.web > StudentStudent Records SetupA new text direction setting has been added for the 'Enable Special Name Field' to determine how the Special Name should be printed on Listings and Reports.N/A194642
TASS.web > Academic ReportingGenerate Exit StatementsThe student's 'Special Name' will be printed on Exit Statements according to the Special Name Text Direction setting in Student Records Setup when 'Enable Special Name Field' is ticked.N/A194644
TASS.web > Academic ReportingGenerate Interim ReportsThe student's 'Special Name' will be printed on Interim Reports according to the Special Name Text Direction setting in Student Records Setup when 'Enable Special Name Field' is ticked.N/A194646
TASS.web > Academic ReportingGenerate Student ReportsThe student's 'Special Name' will be printed on Student Reports according to the Special Name Text Direction setting in Student Records Setup when 'Enable Special Name Field' is ticked.N/A194645
TASS.web > General LedgerBank Account DashboardEnhancement to prevent a user from loading the Reconcile Statement Transactions screen in multiple browsers at the same time (for the same Bank Code). This will stop users inadvertently performing actions in the both browsers, possibly leading to reconciliation issues.SPR01194572
TASS.web > PayrollEmployeesEnhancement to Online Timesheets Details to increase the Maximum Quantity from 99 to 999 for Paycodes that have a Fixed Amount Rate Code.TAR03194652
TASS.web > TASS.web (General)All CF Chart instancesInvestigation to ensure existing functionality with either UI or PDF generated charts are not broken after changes made to CF Chart in Coldfusion 2021.N/A194662
TASS.web > TASS.web (General)All ProductsInvestigation to identify all areas of the software that use the CKEditor to address vulnerability.SAN01194661
TASS.web > TASS.web (General)All ProductsInternal testing of the new CKEditor to ensure all functionality works as expected.N/A194673
TASS.web > TASS.web (General)NotesEnhancement to include line breaks in the 'Note' field in the various Notes and Confidential Notes tabs across TASS.web.MER01194670
TASS.web > AttendanceEmail SettingsA new email category 'Attendance' (ATTEN2) has been added to allow users to set up Email Templates for use in the Student Absences (Lists/Emails) program in Staff Kiosk.N/A193925
TASS.web > UtilitiesEmail SettingsThe new email category 'Attendance' (ATTEN 2) has had 3 Keyword categories added for use in the Email Template: Student, Parent, Attendance. Word Merge functionality has also been included.N/A193927
TASS.web > UtilitiesSMS GatewaysA new 'SMS Queue Maintenance' screen has been added to the SMS Gateway API, allowing users with the appropriate permissions to view and cancel unsent messages.LIT01192941
TASS.web > UtilitiesSecurity Role PermissionsA new edit security permission point has been added called 'SMS Queue Maintenance' to allow users to view and use the new 'SMS Queue Maintenance' screen in the SMS Gateway API.N/A194426
TASS.web > APIStudent Details APIEnhancement to Student Details API's to include a new parameter "includemedicationnotes" to the GetMedicalConditions endpoint. Student's Medical Condition Notes can now be returned. More details at:
https://github.com/TheAlphaSchoolSystemPTYLTD/student-details/blob/master/getMedicalConditions.md
https://github.com/TheAlphaSchoolSystemPTYLTD/boarding/blob/master/getMedicalConditions.md
WOO01194672
Attendance Self RegistrationStudent AppointmentsUpdates to the Appointment Self Registration portal to ensure compatibility with new 'Responsible Staff Member' field. No user interface changes apply.N/A194024
Staff Kiosk > CalendarStudent Appointment LogEnhancement to the New Student Appointment Details modal to add a new field called 'Responsible Staff Member'. A drop down list shows all staff members names, of which one can be selected.N/A194016
Staff Kiosk > CalendarStudent AppointmentsEnhancements to the Student Appointment Log grid includes a new column in the Student Appointment Log called 'Responsible Staff Member', as well as a searchable field for filtering the list to one or more Responsible Staff Member/s.N/A194015
Staff Kiosk > CalendarStudent AppointmentsEnhancement to the Student Appointment Log Print report to include the name of the Responsible Staff Member for each record.N/A194017
Staff Kiosk > CalendarStudent AppointmentsEnhancement to the Change History of a Student Appointment record. A new field 'Resp. Staff' has been added and can be seen when Viewing, Editing or Cancelling an appointment. Hovering over the icon displays the Responsible Staff Member's name.N/A194023
Staff Kiosk > Extra CurricularExtra Curricular Groups > CloneEnhancement to the Clone function for an Extra Curricular Activity, which now includes cloning the 'Available To Year Groups' field within the Sign-Up Options.ABB01194699
Staff Kiosk > ListingsStudent Absences (Lists/Emails)Enhancement includes an 'Exception Criteria' filter in the Student Absences (Lists/Emails) program in Staff Kiosk. This allows the user to enter a 'From' and 'To' number range for 'Absent Type' and 'Reason' to further refine the absences to be included on the report or email list.N/A194416
Staff Kiosk > ListingsStudent Absences (Lists/Emails)Enhancement to the Student Absences (Lists/Emails) Email functionality to send one email per absence as well as one email per student.N/A194417
Staff Kiosk > Payroll/HRMy Staff Leave/Other ApplicationsThe new Change Log pop up in a Leave Application displays the details of when the application was added, edited and approved.N/A194535
Staff Kiosk > Payroll/HRMy Staff Leave/Other ApplicationsA new Change Log icon will display when editing or viewing a Leave Application. Opening the pop up will display the Change Log.N/A194536

Corrections


Module

Menu

Details

Customer

IMS Ref.

TASS.web > Academic ReportingAssessment SetupCorrection to ensure that when editing an Objective in the Results Formats Summary screen, the 'Restore' action works to restore the Objective to the previously saved details.N/A194602
TASS.web > Academic ReportingAssessment SetupCorrection to ensure that all functionality works as intended when adding or editing Objectives in the Results Formats Summary screen.N/A194603
TASS.web > Academic ReportingGenerate Student ReportsCorrection to ensure that reports are successfully generated for non-current students when the following options are all selected: 'Include Non-Current Students', 'Deliver via EMAIL where possible' and 'Use Communication Rules'.CAL04194606
TASS.web > AttendanceStudent AttendanceCorrection to the error message displayed when attempting to edit an absence from a previous Attendance Period whilst in the current Attendance Period. Message now reads: 'This date does not lie within the current period - refer to Attendance Setup.'N/A194640
TASS.web > Employee/HREmployee Details ListingCorrection to allow emailing from Employee Details Listing, irrespective of the company being licensed for the Payroll module.ROC03194659
TASS.web > EnrolmentsDetails ListingCorrection to ensure that the text direction of Special Names display on the Enrolment Details Listing PDF export as per the 'Special Name Text Direction' option selected in Student Records Setup.N/A194653
TASS.web > EnrolmentsEnrolmentsPerformance improvements to increase speed across the Enrolments program.CEO01194705
TASS.web > EnrolmentsEnrolmentsCorrection to allow editing Relationship Tags on Enrolment Records without an receiving Oops! Error.ROC01194792
TASS.web > General LedgerBank ReconciliationCorrection to allow the un-matching and then re-matching of a newly created bank charge without receiving an Internal Server Error.N/A194341
TASS.web > MedicalStudents Medical HistoryCorrection to include the 'Email 2' field of an address block in the Student Medical History Report. Previously only 'Email 1' was included.FAI03194615
TASS.web > ParentsParentsCorrection to update all Parent Record tables in TASS as necessary to prevent Community Data errors caused by mismatched parent details.N/A194607
TASS.web > PayrollPayroll SetupCorrection to prevent users from entering negative amounts into any Position Rates.SCO05194763
TASS.web > PayrollPosition RolesCorrection to ensure that all appropriate Positions show when assigning positions to Position Roles in Payroll Setup.CAM04194708
TASS.web > School ShopBank Deposit ReportCorrection to prevent the Bank Deposit Report from being run multiple times. This was causing occasional duplicate cash book entries for the same school shop transactions.SWA02194614
TASS.web > TASS.web (General)Details ListingCorrection to ensure that the text direction of Special Names display on the Student Details Listing PDF export as per the 'Special Name Text Direction' option selected in Student Records Setup.MTS03194326
TASS.web > TASS.web (General)Labels/Letter MergesCorrection to ensure that when generating emails using an Email Template, both the 'To' field and the Generate Emails banner display the intended recipient group. An issue was occurring where the banner and 'To' field were incorrectly displaying 'Absentee Communications'.KIN02194665
TASS.web > TASS.web (General)PRSPerformance improvements to increase speed across the Enrolments program.N/A194778
TASS.web > TASS.web (General)Utilities > Email SettingsCorrection to ensure there are no duplications of Student Absences listed in emails when using the 'Unexplained Absences List' keyword in the System Email Template 'Unexplained Absences Reminder'.ROC01193345
TASS.web > TASS.web (General)VSR Batches (Vic)Correction to date formatting in Coldfusion 2021 from "YYYY-MM-DD" to "yyyy-mm-dd". This was causing errors when attempting to re-instate a student and when running VSR batches.MTS02a194688
TASS.web > UtilitiesEmail SettingsCorrection to ensure that when in View mode of System Email Templates, all email body text and Keywords display. Occasionally, keywords were showing but text was not.N/A194567
TASS.web > UtilitiesTASS Software UpdateFix applied to prevent error occurring when running TASS Software Update program.STJ11194798
TASS.web > APIgetTeachers APICorrection to the LMS API 'getteachers' endpoint to pull the surname from the Teacher Record and not the Person / Employee Record. Also added 'employee_surname' to return the correct Surname for the appropriate record.
See gitHub for details: https://github.com/TheAlphaSchoolSystemPTYLTD/lms-integration/blob/master/getTeachers.md
WHI02194506
Staff Kiosk > LMSActivity PlannerCorrection to print annotations on Activity assessments without encountering an Oops! Error.CHA04194725
Staff Kiosk > Pastoral CarePC EntriesCorrection to ensure that cancelled Pastoral Care entries are not visible in Parent Lounge in both the Pastoral Care program and the Notifications areas.N/A194788
Staff Kiosk > RollcallClass RollcallCorrection to ensure that the correct 'Roll Marked Status' populates in the Attendance Rollcall Report. In some Unitised Timetable setups, rolls that had not been marked were displaying as 'Not required' instead of 'No'.AUT194617
Staff Kiosk > RollcallCustom RollsCorrection to ensure that Custom Rolls display all Activity Levels for an Activity Group when in Edit mode. An issue was present where dynamic Custom Rolls created using an Activity Group that contained multiple Activity Levels was not populating with all Activity Levels when opened in edit mode.TOO02194612
Staff Kiosk > ListingsMy Saved ListsA fix has been applied to ensure that scheduled reports run for all companies in a multi-company instance. The issue affected those customers where each company's TASS.web instance had a unique domain defined in Product Activation Maintenance.CHR01194838
Staff Kiosk > Payroll/HRMy Staff Leave / Other ApplicationsFix to ensure My Staff Leave Calendar loads without any issues.CAL04194886
Parent Lounge > Accounts & PaymentsCommercial DebtorsCorrection to remove the blank field row in Parent Portal under the 'Accounts and Payments' menu when the Online Payments Portal Parameters is not defined in Commercial Debtors Setup.AUS10194650
Parent Lounge > Accounts & PaymentsTours and ExcursionsCorrection to ensure Comments are saved for Options when they are entered as part of the payment process.IGN01194593
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