v01.057.12.200

Friendly Release Date           

Dec 1, 2022        

General Release Date

Dec 12, 2022

Staff Kiosk
Payroll - Leave Application 'Leave Log'

Leave Applications in Staff Kiosk now record further details of changes made to an application. 

A new 'Change Log' icon displays within a submitted Leave Application, and when clicked, opens a pop up screen that displays the details of the change, including when an application is added, edited or approved.

Click here to view images.

Staff Kiosk
Student Absences (Lists/Emails) Enhancements 

This release sees further welcome changes in the Student Absences (Listings/Emails) program in Staff Kiosk.

Attendance Email Template
A new Email Template category has been added called 'Attendance' (‘ATTEN2) for use when sending emails from the Student Absences (Lists/Emails) program. The Email Template contains Word Merge capability, and includes three Keyword categories to personalise the emails generated: 'Students', 'Parents', and 'Attendance'.

This is a great feature that will help save some valuable time for staff, and will also ensure that consistent absence emails are sent throughout the school.

Email Templates will be further introduced across other programs in coming versions.

Exception Criteria
Additional criteria filtering has been added to further refine the absences that can be included on a report or email list.
The 'Exception Criteria', similar to that found in PC Entries (Lists/Emails), allows you to filter the results based on the number of occurrences students have had particular Absent Types and/or Reasons recorded against them.

Click here for images.

Staff Kiosk > Listings > Student Absences (Lists/Emails) 

Staff Kiosk
Student Appointments 'Responsible Staff Member'

The Student Appointment program now has the ability to record a Responsible Staff Member against each Student Appointment.

Key Points:

• A new field called 'Responsible Staff Member' appears in the New Student Appointment Details modal. A drop down list shows all staff members' names, of which one can be selected.

• The Student Appointment Log grid displays a new column called 'Resp Staff Member', and displays the Responsible Staff Member's name.

• The Student Appointment Log grid includes a searchable field for filtering the list to one or more Responsible Staff Member/s.

• The Student Appointment Log Print report includes the name of the Responsible Staff Member.

• When Viewing, Editing or Cancelling a Student Appointment, the Change History shows a new column called 'Resp. Staff'. Hovering over the icon displays the Responsible Staff Member's name.
  

Note that we plan to expand this functionality further to display the information in staff calendars and potentially include in email automations.

Click here to view images.

Staff Kiosk > Calendar > Student Appointment Log

SMS Queue Maintenance 

Users are now able to manage their SMS queues directly in TASS.web. The new 'Manage Queue' link opens the 'SMS Queue Maintenance' screen, which will display a list of any unsent messages. The are a range of filter options, and the user is able to cancel all, or selected, queued messages.

A new edit security permission 'SMS Queue Maintenance' has been added to assign to the relevant users.

Click here to view images.

System Admin > Utilities > API Gateway Maintenance > SMS Gateway APIs

TASS.web > Student

Student Records Setup

A new text direction setting has been added for the 'Enable Special Name Field' to determine how the Special Name should be printed on Listings and Reports.

N/A

194642

TASS.web > Academic Reporting

Generate Exit Statements

The student's 'Special Name' will be printed on Exit Statements according to the Special Name Text Direction setting in Student Records Setup when 'Enable Special Name Field' is ticked.

N/A

194644

TASS.web > Academic Reporting

Generate Interim Reports

The student's 'Special Name' will be printed on Interim Reports according to the Special Name Text Direction setting in Student Records Setup when 'Enable Special Name Field' is ticked.

N/A

194646

TASS.web > Academic Reporting

Generate Student Reports

The student's 'Special Name' will be printed on Student Reports according to the Special Name Text Direction setting in Student Records Setup when 'Enable Special Name Field' is ticked.

N/A

194645

TASS.web > General Ledger

Bank Account Dashboard

Enhancement to prevent a user from loading the Reconcile Statement Transactions screen in multiple browsers at the same time (for the same Bank Code). This will stop users inadvertently performing actions in the both browsers, possibly leading to reconciliation issues.

SPR01

194572

TASS.web > Payroll

Employees

Enhancement to Online Timesheets Details to increase the Maximum Quantity from 99 to 999 for Paycodes that have a Fixed Amount Rate Code.

TAR03

194652

TASS.web > TASS.web (General)

All CF Chart instances

Investigation to ensure existing functionality with either UI or PDF generated charts are not broken after changes made to CF Chart in Coldfusion 2021.

N/A

194662

TASS.web > TASS.web (General)

All Products

Investigation to identify all areas of the software that use the CKEditor to address vulnerability.

SAN01

194661

TASS.web > TASS.web (General)

All Products

Internal testing of the new CKEditor to ensure all functionality works as expected.

N/A

194673

TASS.web > TASS.web (General)

Notes

Enhancement to include line breaks in the 'Note' field in the various Notes and Confidential Notes tabs across TASS.web.

MER01

194670

TASS.web > Attendance

Email Settings

A new email category 'Attendance' (ATTEN2) has been added to allow users to set up Email Templates for use in the Student Absences (Lists/Emails) program in Staff Kiosk.

N/A

193925

TASS.web > Utilities

Email Settings

The new email category 'Attendance' (ATTEN 2) has had 3 Keyword categories added for use in the Email Template: Student, Parent, Attendance. Word Merge functionality has also been included.

N/A

193927

TASS.web > Utilities

SMS Gateways

A new 'SMS Queue Maintenance' screen has been added to the SMS Gateway API, allowing users with the appropriate permissions to view and cancel unsent messages.

LIT01

192941

TASS.web > Utilities

Security Role Permissions

A new edit security permission point has been added called 'SMS Queue Maintenance' to allow users to view and use the new 'SMS Queue Maintenance' screen in the SMS Gateway API.

N/A

194426

TASS.web > API

Student Details API

Enhancement to Student Details API's to include a new parameter "includemedicationnotes" to the GetMedicalConditions endpoint. Student's Medical Condition Notes can now be returned. More details at:
https://github.com/TheAlphaSchoolSystemPTYLTD/student-details/blob/master/getMedicalConditions.md
https://github.com/TheAlphaSchoolSystemPTYLTD/boarding/blob/master/getMedicalConditions.md

WOO01

194672

Attendance Self Registration

Student Appointments

Updates to the Appointment Self Registration portal to ensure compatibility with new 'Responsible Staff Member' field. No user interface changes apply.

N/A

194024

Staff Kiosk > Calendar

Student Appointment Log

Enhancement to the New Student Appointment Details modal to add a new field called 'Responsible Staff Member'. A drop down list shows all staff members names, of which one can be selected.

N/A

194016

Staff Kiosk > Calendar

Student Appointments

Enhancements to the Student Appointment Log grid includes a new column in the Student Appointment Log called 'Responsible Staff Member', as well as a searchable field for filtering the list to one or more Responsible Staff Member/s.

N/A

194015

Staff Kiosk > Calendar

Student Appointments

Enhancement to the Student Appointment Log Print report to include the name of the Responsible Staff Member for each record.

N/A

194017

Staff Kiosk > Calendar

Student Appointments

Enhancement to the Change History of a Student Appointment record. A new field 'Resp. Staff' has been added and can be seen when Viewing, Editing or Cancelling an appointment. Hovering over the icon displays the Responsible Staff Member's name.

N/A

194023

Staff Kiosk > Extra Curricular

Extra Curricular Groups > Clone

Enhancement to the Clone function for an Extra Curricular Activity, which now includes cloning the 'Available To Year Groups' field within the Sign-Up Options.

ABB01

194699

Staff Kiosk > Listings

Student Absences (Lists/Emails)

Enhancement includes an 'Exception Criteria' filter in the Student Absences (Lists/Emails) program in Staff Kiosk. This allows the user to enter a 'From' and 'To' number range for 'Absent Type' and 'Reason' to further refine the absences to be included on the report or email list.

N/A

194416

Staff Kiosk > Listings

Student Absences (Lists/Emails)

Enhancement to the Student Absences (Lists/Emails) Email functionality to send one email per absence as well as one email per student.

N/A

194417

Staff Kiosk > Payroll/HR

My Staff Leave/Other Applications

The new Change Log pop up in a Leave Application displays the details of when the application was added, edited and approved.

N/A

194535

Staff Kiosk > Payroll/HR

My Staff Leave/Other Applications

A new Change Log icon will display when editing or viewing a Leave Application. Opening the pop up will display the Change Log.

N/A

194536

TASS.web > Academic Reporting

Assessment Setup

Correction to ensure that when editing an Objective in the Results Formats Summary screen, the 'Restore' action works to restore the Objective to the previously saved details.

N/A

194602

TASS.web > Academic Reporting

Assessment Setup

Correction to ensure that all functionality works as intended when adding or editing Objectives in the Results Formats Summary screen.

N/A

194603

TASS.web > Academic Reporting

Generate Student Reports

Correction to ensure that reports are successfully generated for non-current students when the following options are all selected: 'Include Non-Current Students', 'Deliver via EMAIL where possible' and 'Use Communication Rules'.

CAL04

194606

TASS.web > Attendance

Student Attendance

Correction to the error message displayed when attempting to edit an absence from a previous Attendance Period whilst in the current Attendance Period. Message now reads: 'This date does not lie within the current period - refer to Attendance Setup.'

N/A

194640

TASS.web > Employee/HR

Employee Details Listing

Correction to allow emailing from Employee Details Listing, irrespective of the company being licensed for the Payroll module.

ROC03

194659

TASS.web > Enrolments

Details Listing

Correction to ensure that the text direction of Special Names display on the Enrolment Details Listing PDF export as per the 'Special Name Text Direction' option selected in Student Records Setup.

N/A

194653

TASS.web > Enrolments

Enrolments

Performance improvements to increase speed across the Enrolments program.

CEO01

194705

TASS.web > Enrolments

Enrolments

Correction to allow editing Relationship Tags on Enrolment Records without an receiving Oops! Error.

ROC01

194792

TASS.web > General Ledger

Bank Reconciliation

Correction to allow the un-matching and then re-matching of a newly created bank charge without receiving an Internal Server Error.

N/A

194341

TASS.web > Medical

Students Medical History

Correction to include the 'Email 2' field of an address block in the Student Medical History Report. Previously only 'Email 1' was included.

FAI03

194615

TASS.web > Parents

Parents

Correction to update all Parent Record tables in TASS as necessary to prevent Community Data errors caused by mismatched parent details.

N/A

194607

TASS.web > Payroll

Payroll Setup

Correction to prevent users from entering negative amounts into any Position Rates.

SCO05

194763

TASS.web > Payroll

Position Roles

Correction to ensure that all appropriate Positions show when assigning positions to Position Roles in Payroll Setup.

CAM04

194708

TASS.web > School Shop

Bank Deposit Report

Correction to prevent the Bank Deposit Report from being run multiple times. This was causing occasional duplicate cash book entries for the same school shop transactions.

SWA02

194614

TASS.web > TASS.web (General)

Details Listing

Correction to ensure that the text direction of Special Names display on the Student Details Listing PDF export as per the 'Special Name Text Direction' option selected in Student Records Setup.

MTS03

194326

TASS.web > TASS.web (General)

Labels/Letter Merges

Correction to ensure that when generating emails using an Email Template, both the 'To' field and the Generate Emails banner display the intended recipient group. An issue was occurring where the banner and 'To' field were incorrectly displaying 'Absentee Communications'.

KIN02

194665

TASS.web > TASS.web (General)

PRS

Performance improvements to increase speed across the Enrolments program.

N/A

194778

TASS.web > TASS.web (General)

Utilities > Email Settings

Correction to ensure there are no duplications of Student Absences listed in emails when using the 'Unexplained Absences List' keyword in the System Email Template 'Unexplained Absences Reminder'.

ROC01

193345

TASS.web > TASS.web (General)

VSR Batches (Vic)

Correction to date formatting in Coldfusion 2021 from "YYYY-MM-DD" to "yyyy-mm-dd". This was causing errors when attempting to re-instate a student and when running VSR batches.

MTS02a

194688

TASS.web > Utilities

Email Settings

Correction to ensure that when in View mode of System Email Templates, all email body text and Keywords display. Occasionally, keywords were showing but text was not.

N/A

194567

TASS.web > Utilities

TASS Software Update

Fix applied to prevent error occurring when running TASS Software Update program.

STJ11

194798

TASS.web > API

getTeachers API

Correction to the LMS API 'getteachers' endpoint to pull the surname from the Teacher Record and not the Person / Employee Record. Also added 'employee_surname' to return the correct Surname for the appropriate record.
See gitHub for details: https://github.com/TheAlphaSchoolSystemPTYLTD/lms-integration/blob/master/getTeachers.md

WHI02

194506

Staff Kiosk > LMS

Activity Planner

Correction to print annotations on Activity assessments without encountering an Oops! Error.

CHA04

194725

Staff Kiosk > Pastoral Care

PC Entries

Correction to ensure that cancelled Pastoral Care entries are not visible in Parent Lounge in both the Pastoral Care program and the Notifications areas.

N/A

194788

Staff Kiosk > Rollcall

Class Rollcall

Correction to ensure that the correct 'Roll Marked Status' populates in the Attendance Rollcall Report. In some Unitised Timetable setups, rolls that had not been marked were displaying as 'Not required' instead of 'No'.

AUT

194617

Staff Kiosk > Rollcall

Custom Rolls

Correction to ensure that Custom Rolls display all Activity Levels for an Activity Group when in Edit mode. An issue was present where dynamic Custom Rolls created using an Activity Group that contained multiple Activity Levels was not populating with all Activity Levels when opened in edit mode.

TOO02

194612

Staff Kiosk > Listings

My Saved Lists

A fix has been applied to ensure that scheduled reports run for all companies in a multi-company instance. The issue affected those customers where each company's TASS.web instance had a unique domain defined in Product Activation Maintenance.

CHR01

194838

Staff Kiosk > Payroll/HR

My Staff Leave / Other Applications

Fix to ensure My Staff Leave Calendar loads without any issues.

CAL04

194886

Parent Lounge > Accounts & Payments

Commercial Debtors

Correction to remove the blank field row in Parent Portal under the 'Accounts and Payments' menu when the Online Payments Portal Parameters is not defined in Commercial Debtors Setup.

AUS10

194650

Parent Lounge > Accounts & Payments

Tours and Excursions

Correction to ensure Comments are saved for Options when they are entered as part of the payment process.

IGN01

194593