PAR - Parent Address Listing

Overview

The Parent Address Listing program allows you to produce a report detailing parent address information.

Three possible search modes are available to determine the parents who will be displayed on your report.

Parent/Student mode search.
Subject mode search.
Extra-curricular mode search.

If you select 'Parent/Student mode search' you can also nominate to include a Student 'Extended User Defined Area' in your selection criteria. The 'Extended UD Area' that you choose will appear on the next selection screen as the last tab. You will be able to use any of the fields on this tab as part of your selection criteria.

Select the method of search you wish to use and click 'GO'.

Select Search Mode

Parent/Student Mode Search

Using this mode of searching you can use any combination of fields on the 'Parent', 'Account Details', 'Parent UD', 'Student' and 'Student UD' tabs to select the parent records to display on your report, e.g. parents of students who are starting next year.

If you selected an 'Extended User Definable Area' in the previous screen, the 'Extended UD Area' that you choose will appear on the next selection screen as the last tab.

Including Current or Non-Current Parents on Your Report

On the 'Parent' tab you use a combination of the 'Status' field and the 'Status Options' to determine the status of parents to include on your report.

Click here for details on how the system determines the parent status.

Click here to access a table with the possible combinations with 'Communication Rules' enabled and disabled.

Subject Mode Search

You would use this mode of searching to display parents of students studying a particular subject, e.g. All Year 11 English students.

Current student subject choices need to be correctly entered into the system for this to work.

Extra-Curricular Mode Search

You would use this mode of searching to display parents of students who are involved in a particular extra-curricular activity, e.g. All Year 11 students involved in the Choir.

Current student extra-curricular choices need to be correctly entered into the system for this to work.

Print Tab

The Print tab is used to format the report.

Sort Options

The default is for the report to sort by Surname.

Alternatively, you can elect to sort by 'Parent Type' or 'Suburb'.

Formatting Options

Choose the 'destination' of the report. This can be to Adobe® PDF viewer, Microsoft Excel® or Microsoft Word®.

Show Table Borders and Alternative Row Colours

The 'Table Borders' and 'Alternate Row Colours' options can enhance the readability of the report but are not available if the listing destination is Excel®.

Use Default Address if selected address not specified

This field is only available when a single address has been selected from the 'Address Types' field and the address selected is not the school's default address block.

When ticked, the default address will be displayed if the address nominated in the 'Address Types' field is not populated for a parent.

Address Types

Select the 'Address Types' to include in the listing by highlighting them with a mouse-click.

Holding down the 'Shift' key while clicking on your options permits a range selection, holding down the 'Ctrl' key allows individual selection of additional fields.

If an address type is not selected, the default address as defined in TASS.webStudent Admin > Parent Records > Setup Information > Parent Records Setup will be displayed.