PAC - Generate Fee Receipts
Important!
Direct Banking has been replaced by a Parent Lounge Payment Schedules facility.
Parent Lounge Payment Schedules is a self-serve solution for parents that includes tokenisation of their card and bank details and automatic processing of instalments including back end receipting and reconciliation.
Direct Banking is not available when Parent Lounge Payment Schedules has been enabled.
The level of user access to this program should be carefully considered as the information that is maintained should be kept secure. Although certain bank account and credit card information is stored in an encrypted form in the database, it is strongly advised that the EDIT permission for this program is carefully considered to ensure access to sensitive credit card numbers is protected.
For more information about using the new facility that has replaced this module see:
This is the last program to run in the Direct Banking process. This program will create receipts on the parent accounts for all of the direct banking records in a selected run.
This program processes a parent account receipt for each Direct Debit Entry for a nominated Direct Banking 'run'.
Where a Receipt Distribution has been set up for the parent using the 'Receipt Distribution' program, the fee receipt generated will be partly distributed to the GL account set up.
Important!
If there are any rejected payments (e.g. the parent has insufficient funds in their account) these should be deleted from this run using program Finance > Parent Accounts > Direct Banking > Run Details before generating fee receipts. Any receipts generated in error will need to be reversed by raising charges on the parent accounts.
In the 'Action' column click on the 'Generate Receipts' link next to the appropriate direct banking run.
A screen with 'Generate Fee Receipts' will be displayed.
| Fields that require further explanation | |
|---|---|
Include Parent Name in Comment Line 1 | Check this radio button to indicate if you want the parent name automatically inserted as the first line in the receipt comment. |
Do you want receipts automatically applied? | Check this radio button to indicate if you want the receipts to be automatically applied (from oldest transaction forward) on the parent accounts. Leave it unchecked if you want to come back later and manually apply the receipts. |
Generate Fundraising Donations? | The building fund portion of the receipt can be automatically passed through to the donor record in the Fundraising module for receipts where:
Check this radio button if you want this to happen and the 'Appeal Code' will become mandatory. |
Use Pledges (where possible) | This tick box is only active if the 'Generate Fundraising Donations' option above has been selected. If this is selected the receipt records that are written into the Fundraising module will be applied against donor pledge records where there is only one pledge for the 'Appeal Code' nominated directly below. |
Appeal Code | Indicate the Fundraising appeal code to apply the donations to, e.g. Building Fund 2015. |
Bank | Nominate the GL Bank Account that this direct banking was processed through. |
Click the 'Generate' button to create the receipt batch or 'Cancel' to abort the process.
The program will then create a receipt batch that can be printed. All transactions processed this way are flagged as 'Direct Debit' receipts (type 'x').
The trigger to post this transaction to the cash book is the next running of the 'Bank Deposit Report' in 'Final' mode.
Important!
These 'Direct Debit' receipts will not print on the Bank Deposit Report.