How to Transition Year 11 students starting Year 12 in Term 4

1

Setup in Term Mode

Go to Student Admin > Student Records > Setup Information > Student Records Setup on the Student Records tab.

• Ensure the school is setup in 'Term' mode.

• Set the 'Maximum Number of Semester / Terms' is set to 4.

• Complete

2a

Generate Academic Reports for Non-Unitised Timetables

Go to Student Admin > Academic Reporting > Report Processing > Generate Student Reports.

For Non-Unitised Timetables, ensure Year 11 Academic Reports have been generated and published. 

• Complete

2b

Generate Academic Reports for Unitised Timetables

Go to Student Admin > Academic Reporting > Report Processing > Generate Student Reports.

For Unitised Timetables, you can generate reports at this time if required.

This step can be skipped.

• Complete

3

Archive Year 11 Academic Reporting

Use program Student Admin > Academic Reporting > Special Processes > Copy Data to Archive.

Ensure the Year 11 Reporting Period has been archived.

• Complete

4

Enter Date of Leaving

Go to Student Admin > Student Records > Year End Processing > Enter DOL for Seniors.

At the end of Term 3, use this program to enter a 'Date of Leaving' for Year 12 students only.

• Complete

5

Advance Year Groups

Use program Student Admin > Student Records > Year End Processing > Advance Student Year Groups.

• Advance Year 11 Students to Year 12.

  • Set 'Starting Year Group' to 11.

  • Set 'Ending Year Group' to 11.

Once this process is complete, no students should be left in Year 11.

• Complete

6

Student Subject Allocation

When allocating subjects to Year 11 students in Term 4, the Subject and Class combination should be different to the students in Year 12 so that you can differentiate the Year 11's and Year 12's throughout the software.

Refer to Timetable Rollover Checklist (Year and Term/Semester).

• Complete

7

End of Year Processes

• Complete