Student Medical (Lists/Emails)
Student Medical (Lists/Emails) Overview
This is a multi-purpose listing allowing you to generate:
A full medical history report for a nominated student or a range of students.
A list of students with a nominated medical condition.
Emails for a nominated student or a range of students.
Information relating to the following medical areas may be displayed in detail when this report is generated:
Parent contact details.
Parent address details.
Parent mobile phone numbers.
Medical conditions.
Immunisations.
Medical practitioners.
Medical notes.
Supplementary Medical Information.
Illness Information.
Important!
Access to these options is reliant on your security permission level.
If a 'WARNING: There are Unprocessed Medical Updates from Parent Lounge for NN student(s)' message appears at the top of the screen, it means that a parent has submitted updates to their student's medical record through Parent Lounge and these updates have not yet been checked and accepted by the school. Therefore, the student medical information that is being displayed in this program may not be up to date.
Search Mode
Four possible search mode filters are available to determine which students will be included on the medical report or email:
Student mode search.
Subject mode search.
Extra-curricular mode search.
Events & Payments mode search.
Selection Criteria
The selection criteria that appear are determined by which of the four search mode filters was selected. There are several criteria areas to further refine the students to include in this report or email.
Medical Details to Include
Use the tick boxes in this section of the screen to indicate the medical information to include or exclude on your report.
User Defined Fields (medical UD data) (ticked by default).
Medical Conditions (ticked by default). You can elect to only include medical conditions that:
Have been set up as having an 'Alert Flag'.
Have been flagged as being 'Severe' on the students' medical records.
You selected on the previous screen in the 'Medical Conditions Selection Criteria' section.
Immunisation details.
Medical Practitioners (ticked by default). You can then select the types to include (e.g. Doctor only).
Supplementary Information
Illness Details (ticked by default). You can elect to only include illness records where the 'Hospitalised' flag was set to 'Y'. You can also nominate a starting date from which illness records will be included.
Medical Notes. The default is for 'No Medical Notes'. Use the drop-down list to choose 'Standard Medical Notes', 'Confidential Medical Notes' and 'ALL Medical Notes'.
Important!
Access to these options is reliant on your security permission level.
Additional fields
Select 'Additional Fields' to include on your report by highlighting them with a mouse click.
Holding down the 'Shift' key while clicking on your options permits a range selection, holding down the 'Ctrl' key enables selection of discrete (individual) criterion.
Sorting
Select your preferred sort order. A first and second sort order can be entered.
Formatting Options
Use the tick boxes to indicate your preference for displaying:
Show Table Borders.
Alternate Row Colours.
Preferred Name (or Given Names or Both).
Portrait or Landscape layout.
The remaining checkboxes in the 'Formatting Options' section of the screen can be used to include or exclude information on your report:
- Summary Report.
Page Break by Student (ticked by default).
Include Students with no medical history.
Include Address Details.
Include Student Photos.
Include Parent Mobile Phones.
- Include Event Information in Header
- If you choose the Summary Report the 'Medical Notes' and 'Medical Details' will be inactive.
- If you tick the 'Include Address Details' and/or the 'Include Parent Mobile Phones' boxes, then the parent address and mobile phone number detail that is displayed for each student is determined by the 'Communication Rules' set up on the student records.
- If parents have given a preference on the order in which they should be called, this information can be included on the report after each address record by selecting ‘Include Address Details’.
- The 'Include Event Information in Header' option is only available in 'Events & Payments mode search'.
Export Options
Select an Export option or Generate Emails:
- Export to PDF
- Export to Excel
- Generate Emails
Note the onscreen tool tip explains that the following fields must not be selected to enable the Export to Excel option:
User Defined Fields, Include Notes, Illness Details, Standard Medical Notes, Confidential Medical Notes, All Medical Notes, Explanatory Notes Page, or Page Break by Student.
Explanatory Notes Page
You can use the 'Explanatory Notes Page' to combine a PDF document into your generated report.
An example would be instructions for teachers on the content of the report, or a statement on the school's policy in relation to information on the report.
Use the +Choose button to search for and attach the PDF. The PDF will be inserted after each student's medical record on the generated report.
Report Title
The default 'Student Medical Listing' title can be edited to a preferred title and will appear as the header on the export.
Save this Report as
If you will likely run the report again in future with the same criteria selections, enter your preferred report title. It will then appear in Listings > My Saved Lists.
Generate the Report/Emails
Select the GO button to generate the report or Next to generate the emails.