PR - Parameters Tab (SU)

Payroll Parameters

Fields that require detailed information
Employee Code Format	Use this field to indicate if your employee code field is to be a system-generated numeric number or a manually entered alpha-numeric code. If you choose 'Numeric' the system will automatically create a 7 character zero-filled employee number, e.g. 0000211. If you choose 'Alpha-Numeric' you will have to enter each employee's code of up to 7 characters, e.g. SMIT001.
Setup Access Password	You can use this field to enter a password that provides an additional level of security to the following setup programs: Payroll HRM > Payroll > Setup Information > Payroll Setup (i.e. This program). Payroll HRM > Payroll > Setup Information > Superannuation Funds. Payroll HRM > Payroll > Setup Information > User/Payroll Access. This provides a security level in addition to the user/role permissions that are set up in the System Admin area of TASS.web.
Integrate to General Ledger	If you are using the TASS.web General Ledger then this field must be set to 'Yes'.
Journal Code	This is the General Ledger journal code that transactions produced by the payroll and posted to the General Ledger it will be flagged with. Journal Codes are created using program Finance > General Ledger > Setup Information > General Ledger Setup on the 'Journal Types' tab.
Default Employee Sort Order	Various screens and reports within the payroll will use the order specified here when listing employee data. Choose either 'Surname' or 'Employee Code' as the preferred sort order.
Validate Tax File Numbers	This field is only relevant for Australian Schools. If your school is operating within the Australian Tax system then this must be yes. The system will then validate each employee's TFN during entry of the employee master record and during the calculation of tax in each pay run (to determine if penalty tax will apply). If Single Touch Payroll is enabled, this tickbox will not be editable.
Full Time Employees paid in Hours	Most payrolls are set up to pay full-time employees in hours. Uncheck this box if you intend to pay full-time employees by days. It is important to note that rates of pay must also be based on the unit of measure that you select here. Once you have started doing pay runs do not change this without consulting with TASS support. Changing this setting will affect most system calculations including leave accruals, superannuation, tax calculations and others.
Part Time Employees paid in Hours	This would normally be the same as for full-time employees. Once you have started doing pay runs do not change this without consulting with TASS support.
Casual Employees paid in Hours	Most payrolls are set up to pay casual employees in hours. Uncheck this box if you intend to pay casual employees in days. Once you have started doing pay runs do not change this without consulting with TASS support.
Paycode used for Backpay	This is an optional field. It would only be used if you intend to do Backpay adjustments in the current tax year where a rate of pay has changed. You will need to have created a paycode for 'Backpay' by using the 'Paycodes' tab in this program first. Once this paycode has been created, use the drop-down list to locate it.
Paycode used for Annual Leave on Termination (post 17/8/1993)	This is an optional field. The system has a calculator within the timesheet program that can be used to calculate unused annual leave on termination (post 17/8/1993) for an employee. If you intend to use this calculator you will need to enter the paycode that will be used to pay the employee this entitlement. The system comes pre-loaded with paycode '304 ANN LVE ON TERM POST 17/8/93'. Use the drop-down list to select this paycode.
Paycode used for Long Service Leave on Termination (post 17/8/1993)	This is an optional field. The system has a calculator within the timesheet program that can be used to calculate unused long service leave on termination (post 17/8/1993) for an employee. If you intend to use this calculator you will need to enter the paycode that will be used to pay the employee this entitlement. The system comes pre-loaded with paycode '305 LSL ON TERM POST 17/8/93. Use the drop-down list to select this paycode.

Bank File Settings

The second part of this tab is used to set up and maintain the bank details for this payroll. The setups are very important because the information entered here is included in the ABA (Australian Banking Association) file that is created during a pay run.

User Code	This is the code that the bank has assigned you for this account. This code is included in the ABA file created during a pay run. Enter up to a 10 character code.
User Name	The name that is entered here is included in the ABA file created during a pay run. This is your user name at the bank. This is a 30 character field.
Financial Institution Code	This is a 3 character code to identify the financial institution for this account, e.g. ANZ, NAB, CBA, WBC.
B.S.B. Code	Use the 'Lookup' icon to search from the pre-loaded list of Australian Banks and Branches. If the B.S.B that you require is not available, additional B.S.B's can be added using TASS.web program Payroll HRM > Payroll > Setup Information > B.S.B. Numbers. This code is included in the ABA file created during a pay run.
Account Number	Enter your bank account number to be used for this payroll. This code is included in the ABA file created during a pay run.
Account Name	Enter your bank account name to be used for this payroll. This code is included in the ABA file created during a pay run. Certain banks include this information on employee bank statements.