PAR - Parent UD Tab (SU)

'User Defined Fields' are fields that your school can customise to suit your school requirements. This screen is used to set them up for the parent record. These fields are referenced in various programs including:

• Student Admin > Parent Records > Parent Information > Parents.
• Student Admin > Parent Records > Parent Information > Parent Grid Entry.
• Student Admin > Parent Records > Listings & Reports.

UD (User Definable) fields enable greater flexibility for your school to create custom fields in your TASS database that may not necessarily be provided with the application.

To use a field, place a field label of your preference into the description fields provided. Once the label is entered, then the TASS.web software will refer to that field using the label nominated (where available) from other screens.

There are 25 fields available to use within a module, within 3 types.

• The first group of 10 UD fields are Y/N 'Flag Fields'.
• The second group of 10 UD fields are 'Table Referenced Fields'.
• The last group of 5 UD fields are 'Text Fields.

Click on the 'Arrow' icon next to Fields 11 to 20 to display the table referenced data for each respective field. Use the 'Edit' button to change a data item 'Description'. To enter a new data item for that table enter a 'Code' and 'Description'.

Important!

The cascading panel at the bottom of the screen allows the resetting of data in a user-definable field across the entire past student database. You would use this when a field has become redundant and you want to set it to a new value. Extreme caution should be exercised when using this, as potentially you will be changing the data on a field across hundreds of parent records. This function will also allow the entry of a null value.

Enterprise Mode Only

Where you are in the Source Company a message will be displayed at the top of the screen 'This is the Source Company for Enterprise mode'.

The 'Parent UD' fields that you create and maintain here, will update all other companies that are Enterprise mode enabled (i.e. the other schools in your group).

Where you are in an Enterprise enabled company that is not the Source Company a message will be displayed at the top of the screen 'Enterprise Mode Enabled'.

Schools that are 'Enterprise Mode Enabled' (but not the 'Source Company') cannot maintain their own 'Parent UD' fields; it must be done in the 'Source Company'.