Events and Payments - Printing Out a Report for Students Attending an Event

All Invited

Select ‘All Invited’ to include all invited students in the report.

Not Accepted

Select ‘Not Accepted’ to only include students who have not accepted the invitation in the report.

Has Declined

Select ‘Has Declined’ to include only students who have declined the invitation in the report.

Has Accepted

Select ‘Has Accepted’ to include only students who have accepted the invitation in the report.

Surname

Select this option to sort your report by student surname.

Student Code

Select this option to sort your report by student code.

Year Group

Select this option to sort your report by student year group.

Form Class

Select this option to sort your report by student form class.

Export to PDF

Export to Excel

Export to Word

Select your preferred file export format.

Options include PDF, Microsoft Excel® and Microsoft Word®.

Show Table Borders

Use the 'Show Table Borders' checkbox to add borders to the table in the report and improve the readability of your listing.

Alternate Row Colours

Use the 'Alternate Row Colours' checkbox to show alternating colours for each row and improve the readability of your report.

Vertical

Horizontal

This option is only available when ‘Export to Excel’ is selected.

Select the ‘Vertical’ option to display one row for each student and additional rows for each Option.

Select the 'Horizontal' option to display one row for each student and columns for each Option and option-related Comment.

Print with Date of Birth

Select this checkbox to add the Student's Date of Birth to the report.

Print with PC Tutor Group

Select this checkbox to add the Student's PC Tutor Group to the report.

Print with Gender

Select this checkbox to include the Student's gender in the report.

Print with Acceptance Date

Select this option to display the date that parents accepted for their child to attend the event.

Include List of Accepted Options

Select this option to print the students whose parents have accepted any additional options added to the event.

See the ‘Events and Payments - Options’ article for more information about Event options.

When the ‘Export to PDF’ or ‘Export to Word’ formatting options are selected, an additional page will be printed for each Event option. A separate row is shown for each option that the student's parents selected during the event acceptance on Parent Lounge.

When the ‘Export to Excel’ formatting option is selected, you can choose a ‘Vertical’ or ‘Horizontal’ layout in the ‘Formatting Options’ section below.

Include Parent Mobile Phones

Select this option to print parents' mobile phone numbers on your report.

The parent mobile numbers displayed for each student are determined by the 'Communication Rules' set up on the student records.

Include Parent Comments

Select this option to include parent comments in the report.

Comments can be added by parents to events and options when the comments feature is enabled during event setup.

Given Names

Preferred Name

Both

Use this dropdown to select how Student Names appear on the report.