ENR - Communication Rules Grid
Overview
The Communication Rules Grid program provides a tool to simultaneously display and update the communication rules for multiple future student records. You would use this program instead of TASS.web Student Admin > Enrolments > Enrolment Information > Enrolments when there is a need to maintain communication rules for more than one student in the database.
'Communication Rules' provide a 'student-centric' way of defining precisely how different areas of your school communicate with parents. They are especially useful for communication with split families and families with student who have multi parenting arrangements.
For further details, refer to 'How to Handle Split Family Arrangements'.
Only students in a nuclear family can be updated using this grid.
The communication rules for students who have a 'Multi Parenting Arrangement' of 'Yes' (as defined in TASS.web Student Admin > Enrolments > Enrolment Information > Enrolments) must be completed individually.
It is recommended that you use this program when communication rules are first enabled to quickly indicate the communication rules for future students in a nuclear family.
General, Status and UD Tabs
Fields from the 'General' and 'User Defined' tab can be used as selection criteria to filter the returned data. These tabs are similar to those displayed in TASS.web Student Admin > Enrolments > Enrolment Information > Enrolments.
The 'Calendar with arrow' icon allows the entry of a date range, e.g. All future enrolments with an 'Application Date between 01/01/06 and 31/12/06. The 'Entry Year' field also includes a number range picker.
Drop-down menu arrows next to selected fields in the 'General' and 'User Defined' tabs indicate that more than one selection can be made.
Important!
The 'Status' tab can be used to select a group of future enrolled students at a particular stage in the enrolment cycle.
Process Tab
The 'Process' tab controls the columns that will be displayed in your data grid.
Sort By Options
Sorting options are available by selecting the radio buttons on the left of the screen. These options include:
Student Code, and
Surname.
Selection Criteria
Select the 'Communication Type' that you would like to maintain from the drop-down list, you can only maintain one communication type at a time.
Field Selection
Select the address blocks that you want to include in your grid.
Holding down the 'Shift' key while clicking on your options enables a range selection, holding down the 'Ctrl' key allows individual selection of additional fields.
When the grid is populated, data will be displayed within columns.
The following student information will be displayed in the grid by default: Student Code, Surname, Given Name, Entry Year, Entry Year Group, Parent Code, Mother/Parent 1 and Father/Parent 2. These are reference fields only and cannot be updated using this grid.
The address block(s) that you chose in the previous screen will also be displayed.
Click an individual cell to make a change, a tick box will be displayed.
Ticking the tick boxes will enable the communication rule for the student, address block and communication type selected.
Where an address is not present on a parent record, the corresponding address cell will be shaded grey and cannot be updated.
For example there is no Mother address block defined on the parent record.
Use the 'Fill Down' icon to replicate the same data down the column.
Alternatively you can copy data down a column up to a record of your choosing by clicking and dragging from the corner of a grid cell.
If you make a mess, use the 'Restore' icon to undo your changes.